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Bharat Electronics Limited security equipment tender Ghaziabad Uttar Pradesh 1-year warranty ISI/OEM compliant 2025

Bid Publish Date

29-Dec-2025, 9:10 am

Bid End Date

08-Jan-2026, 10:00 am

Location

GHAZIABAD , UTTAR PRADESH

Progress

Issue29-Dec-2025, 9:10 am
AwardPending
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Quantity

82

Category

M56840603394

Bid Type

Single Packet Bid

Categories 28

SLIDER VALVES CONTROLLER SWITCHES SUMP PUMPS BOILER MOUNTING VALVE MAGNET VALVE DATA MANAGEMENT MISCELLANEOUS VALVE PNEUMATIC VALVES ANGLE GLOBE VALVES PUMP VALVES PNEUMATIC VALVES PLASTIC SUBMERSIBLE PUMP DIAPHRAGM VALVES FLOAT SWITCHES VALVE PARTS AND ACCESSORIES PANEL BOILER VALVE VALVE DATA SERVICE ELECTROMAGNET PINCH VALVES ARC VALVE DATA WAREHOUSING SEAT VALVE SOLENOID VALVES FLOW REGULATOR

Tender Overview

Bharat Electronics Limited (BEL), a major defense producer under the Department of Defence Production, invites bids for the supply of goods across multiple itemized categories (25 BOQ items listed but specifics not provided). The contract location is Ghaziabad, Uttar Pradesh, with delivery and installation scope at BEL facilities. The award will consider adherence to warranty, post-sales service, and installation readiness. A key differentiator is the requirement for an established nationwide installation, commissioning, training, troubleshooting, and maintenance service network. The tender emphasizes supplier readiness for GST handling and vendor-code creation, along with OEM warranty submission at delivery. There is a 1-year warranty from final acceptance or after commissioning, with OEM certificates required. Unique terms include a flexible quantity option clause and delivery timelines anchored to original and extended periods. This opportunity targets suppliers capable of end-to-end delivery including installation and after-sales support.

Technical Specifications & Requirements

  • Scope of Supply: Only supply of Goods; includes installation, commissioning, and testing if in scope.
  • Warranty: 1 year from final acceptance or after completion of installation/commissioning; OEM warranty certificates to be submitted at delivery.
  • After-Sales: Established Service Centres in INDIA; provide training and maintenance support; details of service centres to be uploaded with bid.
  • Delivery Location: Bharat Electronics Limited, Bharat Nagar, 16/19 Sahibabad Industrial Area, Site-IV, Ghaziabad, UP 201010.
  • GST Handling: Bidders to bear GST; reimbursement as per actuals or applicable rates, whichever is lower, up to quoted GST percentage.
  • Vendor Code Creation: Submit PAN, GSTIN, Cancelled Cheque, EFT mandate; GST invoice and GST portal payment proof uploaded on GeM.
  • Scope of Bid: Bid price to include all cost components; only supply of goods as per terms.
  • Option Clause: Quantity may vary ±25% at contract rates; extended delivery periods possible with calculated time rule.
  • Delivery & Installation: If covered, installation/commissioning to be completed within specified delivery windows; delivery period begins after original/delivery order.
  • OEM Involvement: OEM warranty certificates required; ensure authorizations and serviceability.

Terms, Conditions & Eligibility

  • EMD/Financials: Not specified in data; ensure GST registration and PAN; EFT mandate required; cancelled cheque essential for vendor-code.
  • GST Compliance: Payable by bidder; reimbursement as per actuals or applicable rates; no supplier liability for GST rate changes beyond quoted rate.
  • Delivery Timelines: Delivery period aligns with original and option-based extensions; minimum delivery extension is 30 days when applying option clause.
  • Installation/Commissioning: If in scope, to be performed at BEL Ghaziabad; requires trained personnel and service network.
  • Warranty & Support: 1-year warranty; post-sale service network must be demonstrated with local centers near consignee destinations.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM/Authorized distributor documentation; GST invoice and GST portal confirmation screenshots required on GeM.
  • GeM Upload: GST invoice and GST portal payment screenshot must be uploaded during invoicing.
  • Vendor Code Creation: Complete documentation required for vendor-code setup; ensure all documents are accurate and up-to-date.

Key Specifications

    • Scope: Supply of Goods; installation/commissioning if in scope
    • Warranty: 1 year from final acceptance or post-installation/commissioning
    • Location: BEL Ghaziabad, UP
    • After-sales: Service centers in INDIA and training/troubleshooting support
    • GST: Bidder bears GST; reimbursement as per actuals or applicable rates (whichever lower) up to quoted GST
    • Vendor-code items: PAN, GSTIN, cancelled cheque, EFT mandate
    • Delivery: Original plus option-driven extension; minimum 30 days for extended period

Terms & Conditions

  • Option Clause allows ±25% quantity adjustment at contract or during currency with calculated delivery extensions

  • Delivery and installation to BEL Ghaziabad; final acceptance triggers 1-year warranty

  • GST handling and invoicing through GeM with GST portal payment confirmation

Important Clauses

Payment Terms

GST paid/reimbursed per actuals or applicable rate, up to quoted GST%; GeM invoicing requires GST invoice and GST portal payment screenshot

Delivery Schedule

Delivery period starts from last date of original delivery order; option-based extensions follow calculated formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; standard BEL practice would apply LD for delayed delivery; bidders should confirm during bid

Bidder Eligibility

  • Demonstrated ability to supply goods with installation/commissioning in defense procurement

  • Registered GSTIN and valid PAN; ability to upload GST invoice and portal confirmations

  • Established nationwide service network with service centers near consignee destinations

Documents 4

GeM-Bidding-8767000.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 M56840603394 Exp. Valve insert Gr.4 63690266 2 nos con5.bel.gzb 60
2 M56840603491 Exp. Valve R404A -60/-10 63690259 2 nos con5.bel.gzb 60
3 M56840603588 Exp. Valve HousingX12X16 63700020 2 nos con5.bel.gzb 60
4 M56840603685 Exp. Valve insert Type05 63690219 1 no con5.bel.gzb 60
5 M56840603782 Exp. Valve R23 -90/-55 63690212 1 no con5.bel.gzb 60
6 M56840603879 Exp. Valve R23 -90/-55 63690252 1 no con5.bel.gzb 60
7 M56840603976 VALVE Expan.ins. VD 3.5 63690685 1 no con5.bel.gzb 60
8 M56840604073 Exp. ValveR134a TMVBL 5/8-12 63690674 1 no con5.bel.gzb 60
9 M56840604170 Exp. Valve insert type05 63690219 1 no con5.bel.gzb 60
10 M56840604267 Coil 230/50/60 8VA 63699012 1 no con5.bel.gzb 60
11 M56840604364 Sol.valve insert M25 1.6 NC 63694196 14 nos con5.bel.gzb 60
12 M56840604461 Solenoid valve body M25,6MM 63694164 6 nos con5.bel.gzb 60
13 M56840604558 Solenoid valve body M25,10MM 63694191 4 nos con5.bel.gzb 60
14 M56840604655 Sol.valve housing GBC500 12MM 63694024 4 nos con5.bel.gzb 60
15 M56840604752 Solenoid valve body M25,16MM 63694167 3 nos con5.bel.gzb 60
16 M56840604849 Shut-off ball valve GBC 10s 62635088 2 nos con5.bel.gzb 60
17 M56840604946 Ball valve BML 10,10MM 62634022 3 nos con5.bel.gzb 60
18 M56840605043 Shut-off ball valve 6mm 62634024 2 nos con5.bel.gzb 60
19 M56840605140 Solenoid valve body M12,LR 6MM 63694162 10 nos con5.bel.gzb 60
20 M56840605237 Sol.-valve insert M12 1.6 NC AC 63694160 10 nos con5.bel.gzb 60
21 M56840605334 Solenoid valve body M12,10MM 63694163 6 nos con5.bel.gzb 60
22 M56840605431 Float switch P535AH-101/1 Euro 63301037 2 nos con5.bel.gzb 60
23 M56840605528 Simpac1.2 Big System 63823431 1 no con5.bel.gzb 60
24 M32240672984 CONTROLLER PAC3000-LARGE FOR K3000 ETL 1 no con5.bel.gzb 60
25 M69940602774 TOUCH PANEL 8 INCH PLASTIC CE 6.0 C806 1 no con5.bel.gzb 60

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

5

OEM authorization/certificates (if applicable)

6

Technical bid documents

7

GST invoice and GST portal payment screenshot

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for BEL security equipment tender in Ghaziabad 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorizations if required, and technical bid documents. Ensure GST invoice and GST portal payment screenshot on GeM. The 1-year warranty begins after final acceptance or commissioning, with service centers details uploaded.

What documents are required for BEL Ghaziabad supply tender 2025

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization certificates, technical bid documents, and GST invoice with GST portal payment proof. Also provide service center locations and installation/commissioning credentials if applicable.

What are the delivery terms for BEL Ghaziabad defense procurement

Delivery terms consider an original delivery period and a 25% quantity option. Extended delivery is calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days. Delivery starts after the last date of the original delivery order.

What warranty is required for BEL 2025 security equipment bid

Warranty is 1 year from final acceptance or after completion of installation/commissioning, at consignee location. OEM warranty certificates must be submitted at delivery; service centers across INDIA must support after-sales service.

How to handle GST for BEL goods tender in Uttar Pradesh

Bidders bear applicable GST; GST reimbursement will be as per actuals or the applicable rate, whichever is lower, subject to the maximum quoted GST%. Ensure GSTIN and GST invoice details are correctly uploaded on GeM.

What is the scope of supply for BEL Ghaziabad tender 2025

Scope covers the supply of goods with all cost components included in the bid price. Installation and commissioning are included only if specified in scope; training and maintenance support are required via a nationwide service network.

What are the supplier eligibility criteria for BEL procurement

Eligibility requires demonstrated capability to supply defense-grade goods, valid GST registration, PAN, and a verifiable financial and technical track record. Ability to provide post-sales service, training, and maintenance through regional centers is essential.

Where will BEL require installation and service support for this tender

Installations are to be conducted at BEL Ghaziabad, Uttar Pradesh. Service centers must be located in INDIA with nearby locations to consignee destinations; details must be uploaded with the bid to ensure coverage.