Bharat Electronics Limited security equipment tender Ghaziabad Uttar Pradesh 1-year warranty ISI/OEM compliant 2025

Tender Overview

Bharat Electronics Limited (BEL), a major defense producer under the Department of Defence Production, invites bids for the supply of goods across multiple itemized categories (25 BOQ items listed but specifics not provided). The contract location is Ghaziabad, Uttar Pradesh, with delivery and installation scope at BEL facilities. The award will consider adherence to warranty, post-sales service, and installation readiness. A key differentiator is the requirement for an established nationwide installation, commissioning, training, troubleshooting, and maintenance service network. The tender emphasizes supplier readiness for GST handling and vendor-code creation, along with OEM warranty submission at delivery. There is a 1-year warranty from final acceptance or after commissioning, with OEM certificates required. Unique terms include a flexible quantity option clause and delivery timelines anchored to original and extended periods. This opportunity targets suppliers capable of end-to-end delivery including installation and after-sales support.

Technical Specifications & Requirements

• Scope of Supply: Only supply of Goods; includes installation, commissioning, and testing if in scope.
• Warranty: 1 year from final acceptance or after completion of installation/commissioning; OEM warranty certificates to be submitted at delivery.
• After-Sales: Established Service Centres in INDIA; provide training and maintenance support; details of service centres to be uploaded with bid.
• Delivery Location: Bharat Electronics Limited, Bharat Nagar, 16/19 Sahibabad Industrial Area, Site-IV, Ghaziabad, UP 201010.
• GST Handling: Bidders to bear GST; reimbursement as per actuals or applicable rates, whichever is lower, up to quoted GST percentage.
• Vendor Code Creation: Submit PAN, GSTIN, Cancelled Cheque, EFT mandate; GST invoice and GST portal payment proof uploaded on GeM.
• Scope of Bid: Bid price to include all cost components; only supply of goods as per terms.
• Option Clause: Quantity may vary ±25% at contract rates; extended delivery periods possible with calculated time rule.
• Delivery & Installation: If covered, installation/commissioning to be completed within specified delivery windows; delivery period begins after original/delivery order.
• OEM Involvement: OEM warranty certificates required; ensure authorizations and serviceability.

Terms, Conditions & Eligibility

• EMD/Financials: Not specified in data; ensure GST registration and PAN; EFT mandate required; cancelled cheque essential for vendor-code.
• GST Compliance: Payable by bidder; reimbursement as per actuals or applicable rates; no supplier liability for GST rate changes beyond quoted rate.
• Delivery Timelines: Delivery period aligns with original and option-based extensions; minimum delivery extension is 30 days when applying option clause.
• Installation/Commissioning: If in scope, to be performed at BEL Ghaziabad; requires trained personnel and service network.
• Warranty & Support: 1-year warranty; post-sale service network must be demonstrated with local centers near consignee destinations.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM/Authorized distributor documentation; GST invoice and GST portal confirmation screenshots required on GeM.
• GeM Upload: GST invoice and GST portal payment screenshot must be uploaded during invoicing.
• Vendor Code Creation: Complete documentation required for vendor-code setup; ensure all documents are accurate and up-to-date.