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GEM

Indian Army Department Of Military Affairs Vendor Code Creation Tender 2025 - IS0/IS 550 Standards, EMD & Escalation Support

Bid Publish Date

30-Jan-2026, 12:55 pm

Bid End Date

12-Feb-2026, 1:00 pm

Location

AMBALA , HARYANA

Latest Corrigendum Available

Progress

RA
Issue30-Jan-2026, 12:55 pm
Reverse Auction14-Feb-2026, 2:00 pm
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

508

Category

Hand NiTi tapered files 25mm length with corresponding gutta percha points kit

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Org requirements: Indian Army, Department Of Military Affairs
  • • Technical standards: Not explicitly specified; latest-manufacture requirement implied
  • • Special clauses: 50% quantity option, extended delivery, contract-rate preservation
  • • Eligibility: PAN, GSTIN, cancelled cheque, EFT mandate, non-liquidation undertaking
  • • Warranty/AMC: Shelf-life to equal warranty period; 100% defined life at delivery
  • • Penalties/Performance: Not explicitly stated; penalties may apply via DFS terms
  • • Delivery: Flexible delivery window tied to option clause; primary terms require timely delivery
  • • Delivery packaging: Original packing, non-returnable, standardized weights
  • • Service: Escalation matrix and dedicated toll-free service line required

Categories 42

FLUORESCENT LAMP LIGHTNING ARRESTER PAINTS AND PRIMERS BUTANE RUBBER FENDER CEMENT SYRINGE APPARELS LIGHTENING PROTECTION DEVICE WHITE WASH ANGLE BRIDGE DRAPE DENTAL MATERIALS INTEGRATED CIRCUITS CLOTHING SYRINGES AND ACCESSORIES BROACH CUTTING TOOL BRUSHES BANJOES ABSORBENT COTTON STARTER PLASTIC BEEKEEPING EQUIPMENT QUARTZ INOCULATING DEVICES STOMACHERS TUBE BOX CALCIUM SUPPLY DISPOSABLE CLINICAL WOODEN HANDLE FILTER RETAINERS METALLOGRAPHY RESINS PAINTS LUBRICANT CAT STRING INSTRUMENTS FERROUS ALLOY SUPPLY ALKANES DISTEMPER

Tender Overview

The tender is issued by the Indian Army under the Department Of Military Affairs for the procurement process related to Vendor Code Creation. While the title omits specific product details, bidders should anticipate compliance documentation, financial stability checks, and service support requirements. The package emphasizes escalation procedures, dedicated support channels, and a flexible quantity option of up to 50% above or below the bid quantity, with rates remaining contractually fixed. Unique packing and shelf-life clauses accompany the bid, with 84 BOQ items indicating broad scope and potential multi-line fulfillment. This opportunity requires robust administrative and technical readiness to align with defence procurement norms and supplier qualification standards.

Technical Specifications & Requirements

  • No formal product specifications are published in the tender text; bidders should prepare for general vendor-code-related services and/or compliance-centric deliverables.
  • Expected documentation includes standard vendor onboarding items and financial due diligence.
  • Key support obligations include an Escalation Matrix and a Dedicated toll-free service line for post-award service.
  • The clause on packaging dictates standardized weights and non-returnable packing; net item weight will be the basis for quantity.
  • Shelf-life obligations require declaring a shelf life at least equal to the warranty period and ensuring 100% defined life at delivery; items should be from the latest manufacture.
  • The bid may involve multiple items under 84 BOQ entries, suggesting a need for scalable supply and compliance with DFS-related health-and-safety/quality expectations.

Terms & Eligibility

  • Packing, shelf-life, and latest-manufacture commitments form implicit eligibility criteria for acceptance.
  • Administrative prerequisites include PAN Card and GSTIN copies, plus a cancelled cheque and an EFT mandate certified by the bank.
  • Financial diligence requires bidders not to be under liquidation or bankruptcy, with an undertaking submitted along with the bid.
  • An option clause allows quantity variation up to 50% of bid quantity and extended delivery periods with minimum 30 days; execution at contracted rates.
  • The buyer reserves the right to adjust quantities and delivery timelines, requiring bidders to adhere to escalation procedures and dedicated support channels.

Key Specifications

  • No explicit product specifications published

  • Packing: original packing material; weight not included in quantity; standardized weights

  • Shelf life: declare shelf life at least equal to warranty period; latest manufacture

  • Delivery: as per DFS; potential 50% quantity variation with extended delivery periods

  • Quality/DFS: comply with current production standards and defined life at delivery

Terms & Conditions

  • EMD: not disclosed in provided data; verify during bid submission

  • Delivery: option to increase/decrease quantity up to 50%; extended delivery time rules apply

  • Payment: terms not specified; follow standard government procurement payment processes

Important Clauses

Payment Terms

Details not provided; bidders should await formal payment terms in the tender release

Delivery Schedule

Option to extend delivery period based on quantity variance; minimum 30 days for added time

Penalties/Liquidated Damages

Not explicitly stated; penalties may be defined in DFS-based terms or contract

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrate GSTIN and PAN validity

  • Provide EFT mandate and bank certification

  • Provide escalation and dedicated service contact details

Documents 5

GeM-Bidding-8731643.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 84 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Lamp spirit brass wick for Lamp spirit brass wick for 2 piece 2136fieldhospital 15
2 Lubricant spray bott of 300 ml Lubricant spray bott of 300 ml 2 no 2136fieldhospital 15
3 Napkin dental 15cm x 15cm box of 500 Napkin dental 15cm x 15cm box of 500 30 box 2136fieldhospital 15
4 Plaster Calestone plaster dental stone pkt of 1 kg Plaster Calestone plaster dental stone pkt of 1 kg 5 kg 2136fieldhospital 15
5 Slab glass mixing fig 1 size 15 point 2cm x 7 point 6cm x 2 point 2cm Slab glass mixing fig 1 size 15 point 2cm x 7 point 6cm x 2 point 2cm 4 no 2136fieldhospital 15
6 Base acrylic resin powder pink shade Base acrylic resin powder pink shade 1 set 2136fieldhospital 15
7 Base acrylic resin liquid bottle of 227 point 3ml Base acrylic resin liquid bottle of 227 point 3ml 1 bott 2136fieldhospital 15
8 Plaster of Paris special Dental Plaster of Paris special Dental 5 pkt 2136fieldhospital 15
9 Bur surgical Oral Round Tungsten Carbide for straight hand piece Bur surgical Oral Round Tungsten Carbide for straight hand piece 5 no 2136fieldhospital 15
10 Bur surgical oral tapered fissure tungsten carbide for straight hand piece Bur surgical oral tapered fissure tungsten carbide for straight hand piece 5 no 2136fieldhospital 15
11 Bur surgical oral round tungsten carbide for right angle handpiece Bur surgical oral round tungsten carbide for right angle handpiece 5 no 2136fieldhospital 15
12 Spray anaesthetic surface Spray anaesthetic surface 2 bott 2136fieldhospital 15
13 Syringe hypodermic cartridge type needle 22mm long presterlised pkt of 100 for Syringe hypodermic cartridge type needle 22mm long presterlised pkt of 100 for 6 pkt 2136fieldhospital 15
14 Bonding system sryringe 14 gm primer bt 16 cc etching bt 9 cc brushes 50 pads Bonding system sryringe 14 gm primer bt 16 cc etching bt 9 cc brushes 50 pads 1 kit 2136fieldhospital 15
15 Syringe hypodermic cartridge type needle 35 mm long presterlised pkt of 100 Syringe hypodermic cartridge type needle 35 mm long presterlised pkt of 100 6 pkt 2136fieldhospital 15
16 Brush bristle mounted small cup shaped for right angle handpiece box of 12 Brush bristle mounted small cup shaped for right angle handpiece box of 12 3 box 2136fieldhospital 15
17 Prophylaxis paste jar of 340 gm Prophylaxis paste jar of 340 gm 2 jar 2136fieldhospital 15
18 Bur cylinderical FG diamond for crown and bridge No 850 by 016 Bur cylinderical FG diamond for crown and bridge No 850 by 016 6 no 2136fieldhospital 15
19 Bur wheel FG diamond for crown and bridge No 818 by 407 Bur wheel FG diamond for crown and bridge No 818 by 407 6 no 2136fieldhospital 15
20 Bur bud FG diamond for crown and bridge No 830 by 023 Bur bud FG diamond for crown and bridge No 830 by 023 6 no 2136fieldhospital 15
21 Bur tapering FG diamond for crown and bridge no 847 by 012 Bur tapering FG diamond for crown and bridge no 847 by 012 6 no 2136fieldhospital 15
22 Bur tapering FG diamond for crown and bridge no 848 by 016 Bur tapering FG diamond for crown and bridge no 848 by 016 6 no 2136fieldhospital 15
23 Cement polycarboxylate kit consisting of powder and liquid spoon and mixing pad Cement polycarboxylate kit consisting of powder and liquid spoon and mixing pad 2 pkt 2136fieldhospital 15
24 Material impression alginate pouch of 450 gm Material impression alginate pouch of 450 gm 5 pkt 2136fieldhospital 15
25 Crown and bridge plaster diestone super hard for pkt of 100 gms Crown and bridge plaster diestone super hard for pkt of 100 gms 2 pkt 2136fieldhospital 15
26 Crown preparation Kit Shofu by Prof Bogopolsky Crown preparation Kit Shofu by Prof Bogopolsky 2 kit 2136fieldhospital 15
27 Dual cure luting resin Dual cure luting resin 1 tube 2136fieldhospital 15
28 Broach nerve canal barbed assorted size pkt of 12 Broach nerve canal barbed assorted size pkt of 12 5 pkt 2136fieldhospital 15
29 Bur fissure tapering cross cut tungsten carbide for FG No 700 SS White Cat No 15012 Bur fissure tapering cross cut tungsten carbide for FG No 700 SS White Cat No 15012 5 pkt 2136fieldhospital 15
30 Bur round tungsten carbide for FG No 2 SS white cat No 14967 Bur round tungsten carbide for FG No 2 SS white cat No 14967 5 pkt 2136fieldhospital 15
31 Bur fissure flat cross cut tungsten carbide for FG No 556 SS white cat No 15003 Bur fissure flat cross cut tungsten carbide for FG No 556 SS white cat No 15003 10 pkt 2136fieldhospital 15
32 Bur fissure flat cross cut tungsten carbide for FG No 558 SS white cat No 15009 Bur fissure flat cross cut tungsten carbide for FG No 558 SS white cat No 15009 10 pkt 2136fieldhospital 15
33 Bur inverted cone tungsten carbide for FG No 34 SS white cat No 14982 Bur inverted cone tungsten carbide for FG No 34 SS white cat No 14982 10 pkt 2136fieldhospital 15
34 Bur tapering tungsten carbide for FG No 702 SS white cat No 17608 Bur tapering tungsten carbide for FG No 702 SS white cat No 17608 10 pkt 2136fieldhospital 15
35 Bur inverted cone tungsten carbide for FG No 37 SS white cat No 14988 Bur inverted cone tungsten carbide for FG No 37 SS white cat No 14988 10 pkt 2136fieldhospital 15
36 Bur fissure tapering cross cut tungsten carbide for RA No 701 SS white cat No 14781 Bur fissure tapering cross cut tungsten carbide for RA No 701 SS white cat No 14781 10 pkt 2136fieldhospital 15
37 Bur inverted cone plain cut tungsten carbide for right angle handpiece size 6 Bur inverted cone plain cut tungsten carbide for right angle handpiece size 6 10 pkt 2136fieldhospital 15
38 Flowable Composite with Micromatix technology ESTHET X FLOW 3gm Flowable Composite with Micromatix technology ESTHET X FLOW 3gm 3 kit 2136fieldhospital 15
39 Gutta percha points germicidal assorted box of 150 Gutta percha points germicidal assorted box of 150 10 set 2136fieldhospital 15
40 4 percent 6percent GP pointsGRATER TAPER GP pack of 120 4 percent 6percent GP pointsGRATER TAPER GP pack of 120 10 pkt 2136fieldhospital 15
41 Hand and Rotary NiTi Multitapered Shaping system STARTER PACK PROTPER pack of 6 Hand and Rotary NiTi Multitapered Shaping system STARTER PACK PROTPER pack of 6 5 set 2136fieldhospital 15
42 Lining cavity composite Cal hyd based photocure syringe of 2 gm Lining cavity composite Cal hyd based photocure syringe of 2 gm 3 pfs 2136fieldhospital 15
43 Instruments dental root canal set of 6 headstroem file size 15 to 40 45 to 80 21 mm length Instruments dental root canal set of 6 headstroem file size 15 to 40 45 to 80 21 mm length 10 set 2136fieldhospital 15
44 Medicaments root canal pulperyl Medicaments root canal pulperyl 2 bott 2136fieldhospital 15
45 Medicaments root canal formocresol bott of 5 ml Medicaments root canal formocresol bott of 5 ml 2 bott 2136fieldhospital 15
46 Sol Sod hypochloride 2 percent for endotonic irrgation bott of 500 ml Sol Sod hypochloride 2 percent for endotonic irrgation bott of 500 ml 5 bott 2136fieldhospital 15
47 Outfit Matrix retainer SS Band for pkt of 12 medium with thin gauze Outfit Matrix retainer SS Band for pkt of 12 medium with thin gauze 5 pkt 2136fieldhospital 15
48 Outfit Matrix SS Siqveland clamp narrow complete with 12 bands Outfit Matrix SS Siqveland clamp narrow complete with 12 bands 5 no 2136fieldhospital 15
49 Plugger nerve canal fig 2 set of 6 assorted Plugger nerve canal fig 2 set of 6 assorted 5 no 2136fieldhospital 15
50 Points absorbent root canal assorted Box of 6 Points absorbent root canal assorted Box of 6 10 pkt 2136fieldhospital 15
51 Reinforced quartz fibre Post kit complete with corresponding drills Reinforced quartz fibre Post kit complete with corresponding drills 2 kit 2136fieldhospital 15
52 Hand NiTi tapered files 25mm length with corresponding gutta percha points kit Hand NiTi tapered files 25mm length with corresponding gutta percha points kit 10 kit 2136fieldhospital 15
53 Endodontic access burs set of 06 Endodontic access burs set of 06 3 set 2136fieldhospital 15
54 Endodontic safe ended bur Set of 2 Endodontic safe ended bur Set of 2 10 set 2136fieldhospital 15
55 K files stainless steel size No 8 length 25 mm set of 6 K files stainless steel size No 8 length 25 mm set of 6 10 set 2136fieldhospital 15
56 K files stainless steel size No 10 length 25 mm set of 6 K files stainless steel size No 10 length 25 mm set of 6 10 set 2136fieldhospital 15
57 K files stainless steel length 25 mm size no 15 to 40 K files stainless steel length 25 mm size no 15 to 40 15 set 2136fieldhospital 15
58 K files stainless steel length 25 mm size no 45 to 80 set of 6 K files stainless steel length 25 mm size no 45 to 80 set of 6 5 set 2136fieldhospital 15
59 Rapid repair material liquid bottle of 14 point 2 ml Rapid repair material liquid bottle of 14 point 2 ml 2 bott 2136fieldhospital 15
60 Rapid repair material powder pink shade bottle of 28 point 4gm Rapid repair material powder pink shade bottle of 28 point 4gm 2 bott 2136fieldhospital 15
61 Cement Kalsogen powder bottle of 20gm Cement Kalsogen powder bottle of 20gm 2 bott 2136fieldhospital 15
62 kit photo syringes of different shades 5 gm each 1 bt enamel 6 ml 1 bt tooth conditioner 6ml kit photo syringes of different shades 5 gm each 1 bt enamel 6 ml 1 bt tooth conditioner 6ml 2 kit 2136fieldhospital 15
63 Lining cavity composite Cal hyd based photocure Lining cavity composite Cal hyd based photocure 2 bott 2136fieldhospital 15
64 Material temporary filling intermediate restorative eugenol free Material temporary filling intermediate restorative eugenol free 3 bott 2136fieldhospital 15
65 Material plastic glass ionomer photo cure for filling Material plastic glass ionomer photo cure for filling 2 pkt 2136fieldhospital 15
66 Material restorative glass Ionomer type II for filling Material restorative glass Ionomer type II for filling 4 pkt 2136fieldhospital 15
67 Self Etching Bonding system Xeno III Refill Pack bt A 4 point 5ml and bt B 4 point 5ml Self Etching Bonding system Xeno III Refill Pack bt A 4 point 5ml and bt B 4 point 5ml 2 bott 2136fieldhospital 15
68 GP solvent bott of 10ml GP solvent bott of 10ml 2 bott 2136fieldhospital 15
69 Metal cutting bur kit Box of 12 burs Metal cutting bur kit Box of 12 burs 1 box 2136fieldhospital 15
70 Antiseptic oral pain relieving topical gel tube of 15 gm or ml Antiseptic oral pain relieving topical gel tube of 15 gm or ml 50 tube 2136fieldhospital 15
71 Pad Cotton Wool Dental box of 100 Pad Cotton Wool Dental box of 100 5 box 2136fieldhospital 15
72 Rolls Absorbent Cotton Dental assorted sizes in box of 500 Rolls Absorbent Cotton Dental assorted sizes in box of 500 4 box 2136fieldhospital 15
73 Calcium Hydroxide and iodoform premixed paste Calcium Hydroxide and iodoform premixed paste 2 bott 2136fieldhospital 15
74 Eugenol impregnated alveolar dressing Eugenol impregnated alveolar dressing 2 pkt 2136fieldhospital 15
75 Metapax Single Syringe Metapax Single Syringe 2 pkt 2136fieldhospital 15
76 Etchant Gel Syring Etchant Gel Syring 2 no 2136fieldhospital 15
77 Cotton Roll Cotton Roll 6 box 2136fieldhospital 15
78 Dental Drape Dental Drape 20 no 2136fieldhospital 15
79 Dental Floss Dental Floss 20 box 2136fieldhospital 15
80 Youni Floss Youni Floss 5 box 2136fieldhospital 15
81 Intra Dental Brush Intra Dental Brush 5 pkt 2136fieldhospital 15
82 Cortisen cotton roll dispenser Cortisen cotton roll dispenser 2 pc 2136fieldhospital 15
83 Butane gas canister for torch Butane gas canister for torch 2 no 2136fieldhospital 15
84 Tofflemire matrix band Tofflemire matrix band 5 pack 2136fieldhospital 15

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled chequebook copy

4

EFT mandate certified by bank

5

Undertaking that bidder is not under liquidation/bankruptcy

6

Escalation Matrix for service support

7

Dedicated/toll-free service number documentation

8

Any OEM authorization or vendor-code related onboarding documents if applicable

Corrigendum Updates

1 Update
#1

Update

09-Feb-2026

Extended Deadline

12-Feb-2026, 1:00 pm

Opening Date

12-Feb-2026, 1:30 pm

Reverse Auction Schedule

Completed

Start

14-Feb-2026, 2:00 pm

End

16-Feb-2026, 2:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1GUPTA DENTAL ENTERPRISES   Under PMA-10-02-2026 18:09:44Qualified
2M/S RAJIV ENTERPRISES   Under PMA-08-02-2026 22:05:21Qualified
3N.G. ENTERPRISES   Under PMA-10-02-2026 18:06:04Qualified

Financial Results

Rank Seller Price Item
L1M/S RAJIV ENTERPRISES(MSE)( MSE Social Category:General )    Under PMA₹1,58,305Item Categories : Lamp spirit brass wick for,Lubricant spray bott of 300 ml,Napkin dental 15cm x 15cm box of 500,Plas
L2GUPTA DENTAL ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA₹4,64,750Item Categories : Lamp spirit brass wick for,Lubricant spray bott of 300 ml,Napkin dental 15cm x 15cm box of 500,Plas
L3N.G. ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA₹5,26,030Item Categories : Lamp spirit brass wick for,Lubricant spray bott of 300 ml,Napkin dental 15cm x 15cm box of 500,Plas

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for vendor code creation tender in Indian Army 2025?

Bidders must submit PAN, GSTIN, cancelled cheque and bank EFT mandate with bid, plus an undertaking of non-liquidation. Include escalation matrix and toll-free service details. Expect a 50% quantity option and extended delivery rules; verify DFS warranty alignment before submission.

What documents are required for Indian Army procurement bids 2025?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, an non-liquidity undertaking, and service/escalation contact details. OEM authorizations may be needed; ensure all are scanned and uploaded with the bid.

What are the packing and shelf-life requirements in this defence tender?

Packing must be original with standardized weights; weight of packing is excluded from quantity. Shelf life must be at least equal to the warranty period and items must be from the latest production with 100% defined life on delivery.

When can quantities be increased under the option clause for this tender?

The purchaser may increase or decrease the quantity by up to 50% at award, and up to 50% during contract, with rates kept constant. Additional time is calculated as (additional/ original) × original delivery period, minimum 30 days.

Which service support requirements are mandatory for bidders?

Bidder/ OEM must provide an escalation matrix with telephone numbers and a dedicated/toll-free service line for post-award support, ensuring rapid incident resolution as per contract terms.

What standards or certifications are expected in this Army tender?

The tender emphasizes latest-manufacture and DFS-based quality expectations; explicit standard numbers are not listed, so bidders should demonstrate compliance with current production standards and warranty/defined-life requirements at delivery.

What is the scope implied by 84 BOQ items in this tender?

The 84 BOQ items indicate broad scope across multiple goods/services; bidders should prepare scalable procurement capabilities, align with vendor-code onboarding, and ensure each item complies with DFS-defined life and packing requirements.

How will payment terms be defined for this Indian Army bid?

Payment terms are not stated in the provided text; bidders should await the formal contract terms and be prepared to align with government payment cycles, typically post-delivery against compliant inspection and acceptance.