Delhi University Department of Higher Education Security Equipment Tender Gaya Bihar 2026 ISD Pledges and EMD Details
Progress
Key Highlights
- • Precise EMD amount: ₹180,000; ensure payment path is defined (DD/online) per bid terms
- • Quantity option clause: ±25% during and after contract; delivery time scales with formula and minimum 30 days
- • Service Centre requirement: functional service center in each consignee state; 30-day establishment window
- • Dedicated toll-free service support and escalation matrix mandatory
- • Turnover verification: last 3 years; audited Balance Sheets or CA certificates required
- • 5-year residual market life: ensure offered products are not end-of-life before threshold
- • BoQ items: all entries marked N/A; bidders must align with organizational expectations for non-specified items
- • No tender ID or dates in content; focus on procurement readiness and compliance
Tender Overview
The Organization is Delhi University, Department of Higher Education, issuing a procurement for security-related equipment in Gaya, Bihar 804403. The tender includes 20 items in the BOQ with all entries marked as N/A, and an EMD of ₹180,000. Bidder must adhere to an option clause allowing up to ±25% quantity adjustments at contracted rates, with delivery timing calculated from the last delivery order. The scope emphasizes ongoing compliance, service capability, and financial standing as part of bid evaluation.
Technical Specifications & Requirements
- EMD: ₹180,000 to accompany bid submission.
- Quantity adjustment: up to 25% increase/decrease during contract and currency of contract; delivery time scales as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
- Service centers: must have a Functional Service Centre in the state of each consignee location for carry-in warranty; if not present, establish within 30 days of award. Payment contingent on documentary evidence.
- Support: dedicated toll-free service number and escalation matrix required.
- Turnover: minimum average annual turnover over last 3 years as specified in bid document; audited balance sheets or CA certificates to prove turnover.
- BoQ items show no specific technical specs; bidders should ensure product/service is not end-of-life and remains market-viable for at least 5 years residual life.
Terms, Conditions & Eligibility
- Financial standing: not under liquidation, bankruptcy, or receivership; must upload an undertaking.
- Product life: offered items must have at least 5 years residual market life; not declared end-of-life by OEM before this period.
- Warranty/Service: on-site or carry-in warranty as applicable; service commitments and escalation protocol to be provided.
- Documentation: submission of GSTIN, PAN, turnover certificates, EMD receipts, and OEM authorizations where required.
- Delivery terms: adhere to delivery timelines per option clause and contract delivery schedules.
Key Specifications
-
EMD amount: ₹180,000
-
Delivery clause: up to 25% quantity variation with minimum 30 days additional delivery time
-
Service Centre: functional in each consignee state or establishment within 30 days
-
Support: dedicated toll-free number and escalation matrix
-
Turnover: required last 3 years average turnover with audited documents
-
Product life: minimum 5 years residual market life; not OEM-declared end-of-life
Terms & Conditions
-
Up to 25% quantity variation during and after contract with adjusted delivery timelines
-
Mandatory service infrastructure: state-wise service centers or 30-day establishment window
-
Financial due diligence: 3-year turnover proof and non-liquidity certification required
Important Clauses
Payment Terms
Payment to be released upon submission of requisite service-center documentation and compliance with delivery schedule; EMD details as specified.
Delivery Schedule
Delivery period calculated from last date of original delivery order; extended period if option clause exercised; minimum 30 days in any case.
Penalties/Liquidated Damages
Penalties to be applied for delays per contract terms; LD rates and calculation method to be specified in award document.
Bidder Eligibility
-
Not under liquidation, bankruptcy, or court receivership
-
Demonstrable turnover: last 3 years as per bid document (audited or CA certificate)
-
Non-obsolete items with at least 5 years residual market life
Tender Data
Bid Details
Quantity
628
Category
Title1
Bid Type
Two Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
45
OEM Avg. Turnover
360
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Title1 , Title2 , Title3 , Title4 , Title5 , Title6 , Title7 , Title8 , Title9 , Title10 , Title11 , Title12 , Title13 , Title14 , Title15 , Title16 , Title17 , Title18 , Title19 , Title20
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
35
Delivery Locations
1
Delivery Cities
Gaya
Delivery Pincodes
824236
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amit Kumar | 824236,Central University of South Bihar, Sh-7, Gaya Tekari Road, DariyaPur, PanchanPur | Gaya | Bihar | 824236 | 300 | 35 | - |
Authority Records
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Documents 5
GeM-Bidding-10002246.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
Title1
2-SEATER BENCH DESK
Title2
ALMIRAH SINGLE SIZE
Title3
Centre Table with Glass top
Title4
COMPUTER TABLE
Title5
Executive Table L-Size with Drawers/Side table
Title6
GLASS DOOR ALMIRAH
Title7
IRON RACK
Title8
LAB STOOL REVO HEIGHT ADJ SEAT & BACK CUSHION
Title9
NOTICE BOARD WITH GLASS DOOR 6X4
Title10
Standard size Podium with CUSB Logo
Title11
SOFA SET (3+1+1)
Title12
4 SELF STEEL ALMIRAH WITH DOUBLE DOOR
Title13
Classroom White Board 6x4
Title14
WOODEN CHAIR
Title15
WOODEN TABLE
Title16
4-SEATER STUDY TABLE FOR LIBRARY 1200X 900
Title17
READING CARREL WORKSTSTION
Title18
VISITOR CHAIR WITH wheels
Title19
WOODEN CHAIR
Title20
GAMING CHAIR
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | 2-SEATER BENCH DESK | 300 | pieces | [email protected] | 35 | |
| 2 | Title2 | ALMIRAH SINGLE SIZE | 28 | pieces | [email protected] | 35 | |
| 3 | Title3 | Centre Table with Glass top | 2 | pieces | [email protected] | 35 | |
| 4 | Title4 | COMPUTER TABLE | 4 | pieces | [email protected] | 35 | |
| 5 | Title5 | Executive Table L-Size with Drawers/Side table | 2 | pieces | [email protected] | 35 | |
| 6 | Title6 | GLASS DOOR ALMIRAH | 14 | pieces | [email protected] | 35 | |
| 7 | Title7 | IRON RACK | 28 | pieces | [email protected] | 35 | |
| 8 | Title8 | LAB STOOL REVO HEIGHT ADJ SEAT & BACK CUSHION | 66 | pieces | [email protected] | 35 | |
| 9 | Title9 | NOTICE BOARD WITH GLASS DOOR 6X4 | 6 | pieces | [email protected] | 35 | |
| 10 | Title10 | Standard size Podium with CUSB Logo | 1 | pieces | [email protected] | 35 | |
| 11 | Title11 | SOFA SET (3+1+1) | 2 | pieces | [email protected] | 35 | |
| 12 | Title12 | 4 SELF STEEL ALMIRAH WITH DOUBLE DOOR | 15 | pieces | [email protected] | 35 | |
| 13 | Title13 | Classroom White Board 6x4 | 2 | pieces | [email protected] | 35 | |
| 14 | Title14 | WOODEN CHAIR | 52 | pieces | [email protected] | 35 | |
| 15 | Title15 | WOODEN TABLE | 32 | pieces | [email protected] | 35 | |
| 16 | Title16 | 4-SEATER STUDY TABLE FOR LIBRARY 1200X 900 | 10 | pieces | [email protected] | 35 | |
| 17 | Title17 | READING CARREL WORKSTSTION | 30 | pieces | [email protected] | 35 | |
| 18 | Title18 | VISITOR CHAIR WITH wheels | 30 | pieces | [email protected] | 35 | |
| 19 | Title19 | WOODEN CHAIR | 2 | pieces | [email protected] | 35 | |
| 20 | Title20 | GAMING CHAIR | 2 | pieces | [email protected] | 35 |
Categories
11
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Required Documents
GST certificate
PAN card
Audited financial statements or CA certificate showing turnover for last 3 years
EMD document (₹180,000) proof
OEM authorization documents (if required)
Documentation evidencing Functional Service Centre availability or establishment plan
Turnover/financial capacity certificates
Technical bid documents or compliance certificates (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
What are the eligibility criteria for security equipment tender in gaya bihar 2026
Bidders must demonstrate three-year turnover using audited balance sheets or CA certificates, show non-liquidity status, and provide GST/PAN. Equipment offered should have at least five years residual market life and not be end-of-life per OEM; documentation must prove functional service capability in relevant state.
How to submit EMD for Delhi University security tender in gaya bihar
Submit EMD of ₹180,000 via online transfer or demand draft with bid documents. Include receipt or transaction reference in the EMD submission, ensuring the amount matches tender requirements and is valid for the bid validity period.
What documents are required for the Delhi University procurement bid
Required documents include GST certificate, PAN, turnover proof for last 3 years, EMD receipt, OEM authorization (if applicable), service-center establishment proof, and technical bid/compliance certificates. Ensure all copies are legible and certified where required.
What are the delivery terms and quantity variation for this tender
Contract allows up to 25% quantity variation during and after award; additional delivery time equals (additional quantity ÷ original quantity) × original delivery period, minimum 30 days, with extension possible up to original period.
What standards or certifications are required for security equipment
Bidders should ensure products are non-obsolete with at least five years residual life; ISI/ISI-related or IS 550 compliance may be required by the awarding body, along with OEM authorizations if specified.
How will service support be evaluated for Delhi University bid
Evaluator requires a dedicated toll-free service line and a documented escalation matrix; a functional Service Centre in the state of each consignee location or a plan to establish within 30 days of award will be assessed.
What is the importance of turnover in the bid evaluation
A minimum average annual turnover over the last three years is mandatory; bidders must provide audited balance sheets or CA certificates to verify capacity, ensuring financial stability for delivery and post-sale support.
What is the role of the BoQ in this tender
The BoQ lists 20 items, all marked N/A; bidders should verify scope with Delhi University and align offers to meet non-specified item requirements, ensuring compliance with overall procurement goals.