Entry and Mid Level Laptop - Notebook
N/a
PALAKKAD, KERALA
Posted:
20 February 2025
Closed:
3 March 2025
GEM
GEM
Directorate Of Public Instructions Kerala General Education Laptop Tender 2026 IS/ISO Certified 2 Crore Turnover Kerala
Progress
Issue10-Apr-2026, 3:03 pm
Technical20-04-2026 13:35:17
Financial
Award25-Jun-2026, 6:43 am
Quantity
5
Bid Type
Two Packet Bid
Key Highlights
- • OEM must have registered office in Kerala with GST verification
- • Average annual turnover requirement: ₹2 Crore over last 3 financial years
- • Service centre must exist in the consignee district with verifiable address
- • ISO certification required for both bidder and OEM
- • Minimum 5 years GeM experience with supporting documentation
- • Product samples to be submitted before technical assessment
- • OEM Manufacturer Authorization Form (MAF) mandatory
- • Price to cover supply and basic installation; warranty validated via OEM site
- • Option clause allows up to 25% quantity increase; extended delivery calculations
- • Serial number and part number must be provided for warranty validation
Categories
1
Tender Overview
The Directorate Of Public Instructions (General Education Department, Kerala) seeks entry and mid-level laptops for procurement in Kerala. The scope includes supply and basic installation with option to adjust quantities up to 25% during contract, at contracted rates. The OEM must have a registered Kerala office, GST certificate, and maintain ISO certification. Estimated value and exact quantities are not disclosed in the data. Aimed at ensuring locally accessible service and warranty validation, the bid emphasizes vendor accreditation and robust turnover. Unique elements include district-level service centers and OEM/MFA documentation.
Technical Specifications & Requirements
- Product: Entry and Mid-Level Laptop – Notebook (Q2 category)
- Key prerequisites:
- OEM must have registered office in Kerala; provide GST certificate
- 5+ years in GeM with supporting documents
- Average annual turnover ≥ ₹2 Crores over the last 3 financial years
- Service center established in the consignee district with proof of address
- ISO certification for both bidder and OEM
- Product sample required prior to technical assessment
- OEM Manufacturer Authorization Form (MAF) to be submitted
- Serial numbers/part numbers to be provided; warranty validated via OEM site
- Bidder must have clean incident history with supporting documentation
- Price must cover supply and basic installation
- Delivery terms aligned with option-clause delivery extension logic (up to 30+ days) and extended delivery period calculations
Terms, Conditions & Eligibility
- EMD: Not specified in the tender data
- Delivery: Delivery period linked to last date of original delivery order; extension rules apply with minimum 30 days
- Payment terms: Not explicitly stated; price must cover installation
- Qualifications: Minimum 5 years in GeM; average annual turnover ≥ ₹2 Crores; ISO certification for bidder and OEM
- Documentation: GST certificate, work orders, OEM MAf, product samples, service center proof, warranty verification details, and serial/part numbers
- Penalties: Not specified; adherence to option clause and extended delivery period implied
- Additional: Right to increase quantity up to 25% during contract; samples and MAf required prior to technical evaluation
Key Specifications
-
Product category: Entry and Mid-Level Laptop – Notebook (Q2)
-
Location requirement: OEM registered office in Kerala; service center in consignee district
-
Financial capacity: average turnover ≥ ₹2 Crores (3-year period)
-
Quality/compliance: ISO certification for bidder and OEM; IS/MAF compliance implied
-
Warranty validation: serial number and part number provided; warranty verified on OEM site
-
Delivery: quantity extension up to 25%; delivery period rules defined in terms
Terms & Conditions
-
Key EMD and payment terms not explicitly provided; installation cost included in bid
-
Strict eligibility: Kerala-based OEM, ISO certified, 5+ years GeM experience
-
Contract quantity flexibility: +25% during and after bidding; delivery timeline defined
Important Clauses
Payment Terms
Price must cover supply and basic installation; no explicit advance or milestone details provided
Delivery Schedule
Delivery period begins from last date of original delivery order; option clause may extend delivery with minimum 30 days
Penalties/Liquidated Damages
No explicit LD/penalty text; adherence to delivery extension rules implied
Bidder Eligibility
-
Registered office in Kerala for OEM participation
-
GST certificate validation and ongoing GST compliance
-
Minimum 5 years GeM experience with verifiable work orders
-
Average turnover ≥ ₹2 Crores over last 3 financial years
-
ISO certification for bidder and OEM
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
GENERAL EDUCATION DEPARTMENTDIRECTORATE OF PUBLIC INSTRUCTION
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 2
GeM-Bidding-9210403.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Tender Results
Loading results...
Required Documents
1
GST registration certificate of bidder
2
PAN card of bidder
3
Experience certificates and work orders demonstrating prior supply/installation
4
Financial statements showing turnover evidence (last 3 years)
5
OEM Manufacturer Authorization Form (MAF)
6
Product samples for evaluation
7
Proof of service centre address in consignee district
8
ISO certification documents (bidder and OEM)
9
Warranty details as listed on OEM site with serial/part numbers
10
Delivery and installation scope confirmation
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AGASTYA INTERNATIONAL Under PMA | Make : acer Model : Aspire Lite AL15 52 | 20-04-2026 13:35:17 | |
| 2 | DELIGHT TRADING Under PMA | Make : acer Model : TravelLite TL14-52M | 14-04-2026 11:30:30 | |
| 3 | EURIKA ENTERPRISES Under PMA | Make : acer Model : TravelLite TL14-52M | 16-04-2026 11:37:52 | |
| 4 | I HUB DIGITAL TECHNOLOGIES PRIVATE LIMITED Under PMA | Make : acer Model : Aspire Lite AL15-41 | 20-04-2026 15:25:14 | |
| 5 | ICONIC FUTURE INDIA Under PMA | Make : acer Model : TravelLite TL14-52M | 18-04-2026 17:22:40 | |
| 6 | ICONIC GENTECH LLP Under PMA | Make : acer Model : TravelLite TL14-52M | 18-04-2026 17:38:51 | |
| 7 | IT PROFESSIONALS CO OPERATIVE SOCIETY Under PMA | Make : acer Model : TravelLite TL14-52M | 14-04-2026 11:39:30 | |
| 8 | RJ ENTERPRISES Under PMA | Make : acer Model : TravelLite TL14-52M | 16-04-2026 15:57:05 | |
| 9 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Make : acer Model : TravelLite TL14-52M | 15-04-2026 18:43:16 | |
| 10 | TECHNO WORLD THE IT STORE Under PMA | Make : acer Model : TravelLite TL14-52M | 14-04-2026 14:13:40 | |
| 11 | VAAS INTERNATIONAL Under PMA | Make : acer Model : TravelLite TL14-52M | 20-04-2026 15:00:05 | |
| 12 | VISWAS COMPUTERS MULTI BRAND SHOPPE Under PMA | Make : acer Model : TravelLite TL14-52M | 14-04-2026 11:04:10 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | VISWAS COMPUTERS MULTI BRAND SHOPPE Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L2 | DELIGHT TRADING Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L3 | RJ ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L4 | IT PROFESSIONALS CO OPERATIVE SOCIETY Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about KERALA tender market
How to bid in the laptop tender in Kerala 2026?
Bidders must have a registered Kerala office, GST certificate, and ISO certification for both bidder and OEM. Provide a product sample, MBA MAf, and service center proof in the consignee district. Ensure 5+ years GeM experience and turnover ≥ ₹2 Crores over the last 3 years; submit all documents with your bid.
What documents are required for the Kerala laptop bid submission?
Submit GST certificate, PAN card, three-year turnover proofs, work orders, service center address proof, ISO certificates (bidder and OEM), OEM MAf, product samples, and serial/part numbers for warranty validation; include warranty verification links from OEM site.
What are the technical specifications for the Kerala laptop tender?
Technical specs focus on entry and mid-level notebooks (Q2). While not detailed here, bidders must provide complete specifications with serial/part numbers; samples are required for evaluation; ensure OEM certification and service capability in Kerala.
What is the delivery timeline and option clause in this bid?
Delivery timing starts from the last date of the original delivery order. The purchaser may increase quantity by up to 25% during contract and extends delivery period proportionally, with a minimum extension of 30 days.
What are the eligibility criteria for ISO certification in this tender?
Bidder and OEM must hold ISO certification; ensure current validity and provide certificates during bid submission, as part of mandatory compliance for eligibility and warranty validation.
What safeguards exist for warranty verification and serial numbers?
Bidder must provide serial number and part number for each laptop; warranty details must be verifiable on the OEM website; include proof in bid package to confirm warranty coverage.
What is the minimum turnover required for bidders in this procurement?
Average annual turnover must be at least ₹2 Crores over the last three financial years, demonstrated through audited financial statements or equivalent; failure to meet this disqualifies the bid.
How to demonstrate GeM experience for eligibility in this tender?
Provide verifiable GeM experience evidence: at least 5 years with relevant completed orders; attach work orders and client references showing successful laptop supply and installation in government or educational settings.
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Documents 2
GeM-Bidding-9210403.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS