District Medical Office Pathanamthitta Laptop Tender Kollam Kerala 2025 - Entry Level Intel Core i3 13th Gen, Windows 11 Pro, 16GB RAM, 15.6" Display
Progress
Tender Overview
The District Medical Office Pathanamthitta invites bids for an Entry Level Laptop category under the Kollam, Kerala 689695 procurement zone. Targeted equipment includes a laptop with Intel Core i3 – 13th Gen or higher, Windows 11 Professional pre-loaded, 16 GB RAM, 15.6” display, and 512 GB or larger storage. Each unit must carry a 3-year warranty. Estimated order scope is subject to quantity variation up to 25%, at contracted rates, with delivery aligned to the extended delivery framework. The contract underscores OEM authorization and GST compliance, with supplier reliability and financial standing verified. This tender requires a formal OEM/authorised distributor certificate and adherence to standard procurement terms.
Key differentiators include the specific OS requirement, RAM/Storage thresholds, and the 3-year warranty window, ensuring devices meet government reliability expectations. The procurement supports government digital infrastructure at a district level, emphasizing standardisation across laptops in use by the Pathanamthitta district administration. Emphasis on original equipment manufacturer authorisation and GST alignment reduces risk of non-compliant bids. Unique clauses include option to increase quantity by up to 25% during the contract period and a defined delivery cadence starting from the original delivery order date.
This tender presents a concrete opportunity for vendors supplying mid-range business laptops in Kerala to participate under IS/IFC-like governance. Bidders should prepare OEM certificates, GST filings, and three-year support plans to align with tender expectations and delivery timelines.
Technical Specifications & Requirements
- Processor: Intel Core i3–13th Gen or higher (Entry Level laptop category)
- Operating System: Windows 11 Professional (Factory Pre-Loaded)
- Memory: 16 GB RAM
- Display: 15.6” diagonal
- Storage: 512 GB or higher SSD/HDD capacity
- Warranty: 3 years on device
- Documentation: OEM authorization or distributor certificate; GST compliance
- Delivery/Quantity Clause: Up to 25% quantity variation at contracted rates; delivery timeline from last original delivery order date
- Location: Kollam district, Kerala; procurement by District Medical Office Pathanamthitta
- Other: Manufacturer’s terms, financial standing, and anti-liquidation verification
Terms, Conditions & Eligibility
- EMD/Security: Not specified in data; bidders should verify per ATC and standard GEM practice
- Experience: Demonstrate OEM authorization and prior supply of government laptops; include financial stability docs
- GST: Bidder to handle GST; reimbursement as per actuals or applicable rates
- Payment Terms: Standard procurement terms; GST and supplier invoices aligned to delivery milestones
- Delivery: Delivery period tied to original delivery order; option for extended delivery with 30+ days minimum
- Documents: GST certificate, PAN, OEM authorisation, financial statements, experience certificates, technical bid documents
- Compliance: Ensure Windows 11 Pro, 16 GB RAM, 15.6” display, 512 GB storage, 3-year warranty; maintain non-liquidation status
Key Specifications
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Intel Core i3 – 13th Generation or higher
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Windows 11 Professional pre-loaded
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16 GB RAM mandatory
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15.6 inch display diagonal
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Storage capacity 512 GB or higher
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3-year device warranty
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OEM authorization required
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GST compliance and procurement documentation
Terms & Conditions
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Up to 25% quantity variation at contracted rates during contract and extended period
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OEM authorization required with vendor submission
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GST payment/reimbursement as per actuals or applicable rates
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Delivery period begins after last original delivery order date
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3-year warranty on laptops; non-liquidation status required
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Section-specific ATC clauses mandate standard GST and financial terms
Important Clauses
Payment Terms
GST terms honored; reimbursement as per actuals or applicable rates; standard invoicing on delivery milestones
Delivery Schedule
Delivery to commence from last date of original delivery order; option to extend duration with minimum 30 days; quantity variation up to 25%
Penalties/Liquidated Damages
Applicable LD as per contract terms; not specified in data; bidders should confirm during bid submission
Bidder Eligibility
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OEM authorization or authorised distributor status for laptops
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Demonstrated experience in supplying government or large-scale laptop deployments
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Financial statements showing viability and no liquidation proceedings
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AGASTYA INTERNATIONAL Under PMA | Make : acer Model : Aspire Lite AL15 52 | 20-12-2025 16:58:27 | |
| 2 | BANDHU4U SERVICES PRIVATE LIMITED Under PMA | Make : hp Model : HP 250 G9 i3 1215U Win11P 165121 wifi 15" | 22-12-2025 09:43:05 | |
| 3 | IT PROFESSIONALS CO OPERATIVE SOCIETY Under PMA | Make : acer Model : TravelLite TL15-53M | 20-12-2025 16:27:36 | |
| 4 | J.M.D.ENTERPRISES Under PMA | Make : acer Model : TravelLite TL15-53M | 20-12-2025 17:43:54 | |
| 5 | MITTAL AGENCIES IT SOLUTIONS Under PMA | Make : acer Model : Aspire Lite AL15 52 | 12-12-2025 18:33:52 | |
| 6 | QVENT SOLUTIONS PRIVATE LIMITED Under PMA | Make : acer Model : Aspire Lite AL15-41 | 19-12-2025 13:06:20 | |
| 7 | RJ ENTERPRISES Under PMA | Make : acer Model : TravelLite TL15-53M | 22-12-2025 10:34:30 | |
| 8 | SOFTRONIX DIGITAL PRIVATE LIMITED Under PMA | Make : acer Model : TravelLite TL15-53M | 20-12-2025 19:51:12 | |
| 9 | SUNBEAM Under PMA | Make : acer Model : TravelLite TL15-53M | 22-12-2025 10:46:12 | |
| 10 | TECH VISIT IT PRIVATE LIMITED Under PMA | Make : hp Model : HP 250 G9 i3 1215U Win11P 165121 wifi 15" | 22-12-2025 10:54:35 | |
| 11 | VISWAS COMPUTERS Under PMA | Make : acer Model : TravelLite TL15-53M | 20-12-2025 14:37:18 | |
| 12 | WORLD WIDE TECHNOLOGIES Under PMA | Make : acer Model : TravelLite TL15-53M | 22-12-2025 10:59:05 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RJ ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L2 | WORLD WIDE TECHNOLOGIES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L3 | SUNBEAM Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
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Documents 4
GeM-Bidding-8698658.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM authorization certificate or authorised distributor certificate
Experience certificates for government or large-scale laptop supply
Financial statements demonstrating viability
Technical bid documents showing specs: i3 13th Gen, 16GB RAM, 15.6" display, 512GB storage, Windows 11 Pro
Bidder undertaking on non-liquidation/financial stability
Proof of GST payment compliance and current rates
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Kollam laptop tender in Kerala 2025?
Bidders must submit OEM authorization, GST registration, PAN, financial statements, and experience certificates. Ensure laptops meet Intel i3 13th Gen or higher, 16 GB RAM, 15.6" display, 512 GB storage, Windows 11 Pro, and a 3-year warranty. Adhere to the 25% quantity variation clause and provide delivery timelines.
What documents are required for the Pathanamthitta laptop procurement?
Required documents include GST certificate, PAN card, OEM authorization, experience certificates for government-scale supply, financial statements, and technical bid detailing 16 GB RAM, 15.6" display, 512 GB storage, Windows 11 Pro, and 3-year warranty.
What are the technical specifications for the laptops in this tender?
Laptops must have Intel Core i3 – 13th Gen or higher, Windows 11 Professional, 16 GB RAM, 15.6” display, and 512 GB+ storage. All units require a 3-year warranty and OEM authorization. Delivery aligns with original order dates and potential 25% quantity variation.
When is delivery expected after the original order date for Kerala laptops?
Delivery starts from the last date of the original delivery order with the option to extend the delivery period. If the option is exercised, the extended time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
What are the GST requirements for this District Medical Office procurement?
Bidders must manage GST; reimbursement is as per actuals or applicable rates (whichever is lower), subject to quoted GST%. The vendor should include GST compliance proofs and ensure accurate GST filing during bid submission.
What is the warranty and post-sale support required for the laptops?
Laptops must include a 3-year warranty. Vendors should provide post-sales support details, including service response times and hardware replacement policies, to align with government procurement expectations and ensure ongoing maintenance across the Pathanamthitta district.
What qualifies as OEM authorization for this Kerala laptop tender?
Authorized distributor or OEM authorization must include name, designation, address, email, and phone number. The bid should accompany an authorization certificate demonstrating official partnership to supply Windows 11 Pro laptops meeting the specified specs.