Indian Army Vehicle Spare Parts Tender Hisar Haryana 2026 – IS 550 compliant & AAA/TRTL standards
Progress
Key Highlights
- • Brand/OEM expectations for vehicle spare parts alignment with OEM configurations
- • Technical standards referenced: IS 550 compliant where applicable to components
- • Strict advance sample approval workflow and potential contract termination for deviations
- • Delivery extension rules tied to option clause with minimum 30 days base
- • EMD amount and exact submission method not disclosed in the data
- • 14-item BOQ suggests diverse categories: clutches, cables, glass, hinges, and mounting parts
- • Purchase flexibility: 25% quantity variation during and after award
Tender Overview
The Indian Army Department of Military Affairs invites bids for a pack of 14 vehicle-spare-part items, including slave cylinder clutch kits, windscreen components, door trims, mounting kits, cables, and hydraulic pipes for various HMV/ALS/MG platform variants, grouped under a single tender in Hisar, Haryana. The procurement scope covers multiple part types with a common objective of ensuring supply continuity across 14 listed items, aligning to standard military vehicle maintenance needs. The bidding party should anticipate flexible quantities up to 25% as per option clauses, with bulk supply linked to contract framing and approved sample conformity. The contract emphasizes sample approval prior to bulk production and strict adherence to approved specifications. Unique terms include advance sample submission within 7 days of award and potential no-LD extension if approval delays occur.
Technical Specifications & Requirements
- No explicit technical specifications are published.
- BOQ indicates 14 item family including slave cylinders, master cylinders, windscreen glass, door hinges, PPE/engine mounting components, ABR cables, and service kits.
- Sample approval workflow is mandatory: submit 5 samples within 7 days; buyer to approve or request modifications within 5 days; bulk supply must follow approved sample.
- Clause allows quantity variation up to 25% during contract and extended delivery time with minimum 30 days.
- Delivery and performance are governed by the contract framework with potential LD if samples are delayed or deviated.
Terms, Conditions & Eligibility
- EMD details are not disclosed in the tender; bidders should prepare to meet the standard EMD requirements per government norms.
- Option clause permits up to 25% quantity variation during execution and currency; delivery periods shift accordingly.
- Advance sample submission is mandatory: 5 samples within 7 days of award; non-conforming samples may trigger contract termination.
- Mandatory pre-dispatch/quality processes apply; reference samples may be used for lot verification at consignee.
- Documentation requirements include GST, PAN, experience certificates, financial statements, EMD submission, and OEM authorizations as applicable.
Key Specifications
-
- Item family includes: Slave Cylinder Clutch, Master Cylinder, Wind Screen / Windshield Glass, Sash/Stop Light/Cable assemblies, Hydraulic Pipes, Door Hinges, Engine Mounts
-
- Quantities: not disclosed; BOQ lists 14 items; delivery quantity is subject to 25% variation
-
- Standards: IS 550 referenced for compliance where applicable; confirm exact spec per item
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- Quality/Testing: require advance sample approval prior to bulk manufacturing
-
- Delivery: minimum delivery extension rules; base period tied to last delivery order date
Terms & Conditions
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Quantity variation up to 25% with contract rates
-
Advance sample submission: 5 samples within 7 days of award
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No-LD extension if buyer delays sample approval
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Bulk supply must conform to approved sample and contract specifications
Important Clauses
Payment Terms
Details not disclosed; follow standard government terms for mobilization, supply, and acceptance.
Delivery Schedule
Delivery period linked to the last date of original delivery order; extended time follows option clause with minimum 30 days.
Penalties/Liquidated Damages
LDs apply for delays or deviations from approved sample; sample approval delays influence delivery schedule
Bidder Eligibility
-
Experience in supplying vehicle spare parts for defense or government programs
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Demonstrated capacity to provide OEM-authorized parts
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Compliance with GST and financial stability documentation
Tender Data
Bid Details
Quantity
20
Category
Slave Cylinder Clutch for Tata
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Slave Cylinder Clutch for Tata , Clip Door Trim for MG , Hydraulic Pipe for HMV , Hinge Door Lower RH for MG , Mounting Engine Rear MG , Speedometer Cable for ALS , Sash Door Rear LH for MG , Positive Cable for HMV , Feed Pump 6D for ALS , Wind Screen Vehicular Glass Windo Screen for ALS , Parts Kit Slave Cylinder Clutch for ALS , Kit Master Cylinder for ALS , Stop Light Switch for ALS , Pump Major Service Kit for ALS
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Hisar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Hisar | Hisar | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10030803.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
Slave Cylinder Clutch for Tata
Slave Cylinder Clutch for Tata
Clip Door Trim for MG
Clip Door Trim for MG
Hydraulic Pipe for HMV
Hydraulic Pipe for HMV
Hinge Door Lower RH for MG
Hinge Door Lower RH for MG
Mounting Engine Rear MG
Mounting Engine Rear MG
Speedometer Cable for ALS
Speedometer Cable for ALS
Sash Door Rear LH for MG
Sash Door Rear LH for MG
Positive Cable for HMV
Positive Cable for HMV
Feed Pump 6D for ALS
Feed Pump 6D for ALS
Wind Screen Vehicular Glass Windo Screen for ALS
Wind Screen Vehicular Glass Windo Screen for ALS
Parts Kit Slave Cylinder Clutch for ALS
Parts Kit Slave Cylinder Clutch for ALS
Kit Master Cylinder for ALS
Kit Master Cylinder for ALS
Stop Light Switch for ALS
Stop Light Switch for ALS
Pump Major Service Kit for ALS
Pump Major Service Kit for ALS
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Slave Cylinder Clutch for Tata | Slave Cylinder Clutch for Tata | 1 | nos | pintu907 | 15 | |
| 2 | Clip Door Trim for MG | Clip Door Trim for MG | 1 | nos | pintu907 | 15 | |
| 3 | Hydraulic Pipe for HMV | Hydraulic Pipe for HMV | 1 | nos | pintu907 | 15 | |
| 4 | Hinge Door Lower RH for MG | Hinge Door Lower RH for MG | 1 | nos | pintu907 | 15 | |
| 5 | Mounting Engine Rear MG | Mounting Engine Rear MG | 1 | nos | pintu907 | 15 | |
| 6 | Speedometer Cable for ALS | Speedometer Cable for ALS | 1 | nos | pintu907 | 15 | |
| 7 | Sash Door Rear LH for MG | Sash Door Rear LH for MG | 1 | nos | pintu907 | 15 | |
| 8 | Positive Cable for HMV | Positive Cable for HMV | 1 | nos | pintu907 | 15 | |
| 9 | Feed Pump 6D for ALS | Feed Pump 6D for ALS | 1 | nos | pintu907 | 15 | |
| 10 | Wind Screen Vehicular Glass Windo Screen for ALS | Wind Screen Vehicular Glass Windo Screen for ALS | 1 | nos | pintu907 | 15 | |
| 11 | Parts Kit Slave Cylinder Clutch for ALS | Parts Kit Slave Cylinder Clutch for ALS | 4 | nos | pintu907 | 15 | |
| 12 | Kit Master Cylinder for ALS | Kit Master Cylinder for ALS | 4 | nos | pintu907 | 15 | |
| 13 | Stop Light Switch for ALS | Stop Light Switch for ALS | 1 | nos | pintu907 | 15 | |
| 14 | Pump Major Service Kit for ALS | Pump Major Service Kit for ALS | 1 | nos | pintu907 | 15 |
Categories
13
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar vehicle spare parts supply
Financial statements showing turnover
EMD submission document as per government norms
Technical bid document outlining compliance with expected standards
OEM authorization/authorized distributor certificate (if applicable)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Indian Army vehicle spare parts tender in Hisar 2026?
Bidders should prepare GST, PAN, financials, experience certificates, and OEM authorization. Submit EMD as per government norms and complete technical bid with item-wise compliance. Advance sample submission is required within 7 days of award, followed by buyer-approved modifications before bulk production.
What documents are required for this Hisar vehicle parts tender participation?
Required documents include GST certificate, PAN, experience certificates for similar parts, financial statements demonstrating turnover, EMD submission, technical bid, and OEM authorization if applicable. Ensure a clear supplier profile and evidence of prior defense-grade part supply if available.
What are the key technical specifications for the slave cylinder kit tender?
While explicit item specs are not listed, the scope includes slave cylinder clutch kits and related components; ensure IS 550 compliant references where applicable and align with OEM configurations. Submitting advance samples (5 units) within 7 days is mandatory for approval.
When is the delivery period and how are extensions calculated for quantity changes?
Delivery begins after the last delivery order date; quantity may increase up to 25% during the contract. If exercised, the extended time is (Additional quantity / Original quantity) × Original delivery period, minimum 30 days, with extensions potentially adjusting the baseline schedule.
What is the significance of advance sample approval in this tender?
Advance samples set the baseline for bulk manufacturing. If approved, supply must strictly follow the approved sample; deviations may trigger modifications or contract termination. Delays in approval extend the delivery period with no liquidated damages during the delay.
What is the scope of the BOQ for the 14 items in this tender?
The BOQ includes 14 diverse vehicle parts: slave and master cylinders, windscreen glass, door hinges, engine mounting, cables, sash/rear door components, and service kits. Quantities are not specified, so bidders should anticipate bulk procurement at contract rates with potential quantity variation.
How is payment arranged for the Indian Army vehicle spares contract?
Payment terms are defined per government procurement norms; this tender data does not disclose exact percentages. Bidders should prepare standard terms such as milestone-based payments post-acceptance, with advance payment only if specified in the final contract and OEM compliance confirmed.