Atomic Energy Education Society Digital Duplicators (V4) Tender East Singhbhum Jharkhand 2025
Bid Publish Date
27-Nov-2025, 4:35 pm
Bid End Date
08-Dec-2025, 5:00 pm
Location
Progress
Key Highlights
- • AEES procurement in East Singhbhum, Jharkhand for Digital Duplicators (V4) – Q2
- • Option clause enabling ±25% quantity changes during contract
- • Delivery-period adjustments based on original delivery period with minimum 30 days
- • No BOQ items listed; anticipate post-award specifications and OEM alignment
- • No explicit EMD value provided; plan per standard government practices
- • No product specifications in tender data; ensure readiness for device-level details
Tender Overview
The purchasing entity is the Atomic Energy Education Society (AEES) under the Department of Atomic Energy, seeking procurement of Digital Duplicators (V4) – Q2 for the location East Singhbhum, Jharkhand 831001. The BoQ contains 0 items, and no explicit estimated value or EMD is listed. The tender includes an option clause allowing quantity adjustments of up to 25%, with proportional delivery-time adjustments based on the original delivery period, minimum 30 days. This opportunity targets vendors capable of supplying digital duplicator units under AEES procurement norms in Jharkhand. The presence of an option clause indicates flexibility in order quantities during contract execution, influencing pricing, inventory, and delivery planning.
Technical Specifications & Requirements
- No technical specifications are provided in the tender data. The category specified is Digital Duplicators (V4) (Q2), indicating the product scope but not itemized technical parameters.
- The buyer’s term includes a standard option clause for quantity variance (±25%) and a delivery-period formula tied to the original schedule, requiring bidders to plan for scalable supply and staged delivery.
- Since BOQ shows 0 items, bidders should anticipate potential post-award amendment or addenda with unit-level specs, installation, and service expectations consistent with AEES procurement practices.
- In absence of explicit standards, bidders should prepare to align with general government procurement norms and OEM alignment for digital duplicators.
Terms, Conditions & Eligibility
- The tender enforces an option clause: quantity may increase/decrease by up to 25% of bid quantity at contract placement and during currency at contracted rates.
- Delivery period starts from the last date of the original delivery order; additional time calculation is ((Increased quantity ÷ Original quantity) × Original delivery period) with a minimum of 30 days.
- The Purchaser may extend the calculated duration up to the original delivery period when exercising the option clause.
- No explicit EMD amount or payment terms are listed; bidders should assume standard government norms and prepare accordingly.
- Bidders must comply with the option-based delivery terms and any updates issued via contract amendments.
Key Specifications
-
- Product/service: Digital Duplicators (V4) – Q2
-
- Quantity/scale: 0 items currently listed; expect post-notice amendments
-
- EMD/estimated value: Not specified in data
-
- Category/type: Digital duplicators; V4 technology
-
- Quality/standards: Not specified; align with AEES procurement norms and OEM specs
-
- Delivery/installation: Based on option clause; minimum 30 days for additional delivery time
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- Experience: Prior supply of similar imaging/duplicating equipment recommended
Terms & Conditions
-
Quantity may vary by ±25% at contract placement and during currency
-
Delivery period adjustments calculated with a minimum 30 days
-
No explicit EMD or payment terms in the data; prepare per standard norms
Important Clauses
Delivery Schedule
Delivery time scales with quantity fluctuations; minimum 30 days for added time, original delivery period governs base timing.
Option Clause
Purchaser may increase/decrease quantity by up to 25% at contract formation and during currency at contracted rates.
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard L1/L2 penalties and schedule-based LD clauses per AEES terms.
Bidder Eligibility
-
Experience in supplying digital imaging or duplicator equipment to government entities
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Compliance with general government procurement norms
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OEM authorization or authorized distributor for digital duplicators (V4)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Partial | Experience - 1 year (s)
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
15
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Digital Duplicators (V4) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8644303.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar digital duplicator supply
Audited financial statements (last 2-3 years)
EMD submission as per future notice (not specified here but prepared in advance)
Technical bid documents and OEM authorization/certifications
Company profile and dealership/distribution letters (if applicable)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for AEES digital duplicators tender in East Singhbhum 2025?
Bidders should prepare documents per terms: GST, PAN, financials, OEM authorization, and prior experience in duplicator supply. Expect an option clause allowing ±25% quantity changes and delivery-time recalculations. Ensure OEM alignment for V4 category and readiness for post-notice specifications.
What documents are required for AEES digital duplicators procurement in Jharkhand?
Submit GST certificate, PAN card, 2-3 years financial statements, experience certificates for similar devices, OEM authorizations, technical bid, and any dealership letters. Prepare EMD documents as per final notice and include project references demonstrating capacity in government bids.
What are the delivery terms for the AEES V4 digital duplicators tender?
Delivery starts after the last date of the original delivery order; if quantity increases, additional time is ((increased/original) × original period) with a minimum of 30 days. The purchaser may extend delivery to the original period. Prepare for staged delivery options.
Which standards or certifications are expected for AEES digital duplicators?
No explicit standards listed in data. Bidders should align with generic AEES procurement norms, OEM specifications for V4 technology, and typical government equipment certifications. Ensure device compatibility and service support capabilities for government installations.
What is the estimated value and EMD for the AEES tender 2025?
The tender data does not disclose estimated value or EMD amount. Vendors should prepare standard EMD submission and financial assurance per AEES guidelines, and await official tender amendment detailing exact monetary requirements and payment terms.
How to prepare for quantity fluctuation in AEES tender for duplicators?
Anticipate up to 25% quantity variation; build scalable inventory, pricing, and delivery plans. Include flexible manufacturing or sourcing strategies, and ensure contract clauses cover adjusted delivery without compromising performance or warranty commitments.
What is the scope of work for AEES digital duplicators (V4) in Jharkhand?
Current data lists category as Digital Duplicators (V4) with no BOQ items. Expect device-level specifications post-notice. Prepare for unit-level performance, installation, warranty terms, and after-sales support aligned with government procurement expectations.
What is the procurement location and organization for this tender?
Location is East Singhbhum, Jharkhand 831001, under the Atomic Energy Education Society (AEES) within the Department of Atomic Energy. The procurement focuses on Digital Duplicators (V4) – Q2 as part of AEES government tendering processes.