E-municipalities Uttar Pradesh LED Luminaire Tender 2026 Hamirpur IS 10322 V3 - UP Urban Development
Bid Publish Date
13-Oct-2026, 8:11 pm
Bid End Date
23-Oct-2026, 9:00 pm
EMD
₹41,775
Location
Progress
Key Highlights
- • IS 10322 (Part 5/Section 3) (V3) compliance required for LED luminaires
- • Quantity adjustment: Purchaser may increase up to 25% during contract and during currency
- • EMD set at ₹41,775; delivery timelines linked to order dates with minimum 30 days extension
- • OEM turnover requirement: last 3 financial years must meet specified threshold
- • Bunch bid provision: OEM of primary product category with highest bid value must meet turnover
- • Scope strictly supplies of goods; no installation/commissioning included
- • Non-liquidation and non-bankruptcy declarations required with bid
- • Submission must include GST, PAN, audit-certified turnover, and OEM authorizations
Tender Overview
Organization: E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh. Product: LED Luminaire for road and street lights conforming to IS 10322 (Part 5/Section 3) (V3). Location: Hamirpur, Uttar Pradesh 210301. Bid scope: Supply of goods only, with no installation. Estimated value/EMD: EMD ₹41,775. Delivery/quantity flexibility: Buyer may increase quantity up to 25%, with delivery time recalculated from the last order date, minimum 30 days. Unique clause: option-based quantity adjustments during contract period. This tender targets municipalities upgrading street lighting under UP Urban Development.
Technical Specifications & Requirements
- Standards: IS 10322 (Part 5/Section 3) V3 for LED luminaires.
- Scope of supply: Only supply of goods; no installation or commissioning mentioned.
- Quantities: Bid quantity may be adjusted up to +25%; delivery timeframe adjusts proportionally with a minimum of 30 days.
- Turnover requirements: Bidder and OEM must meet minimum average annual turnover as defined in the bid document, based on last three financial years. Documentation to be provided via audited balance sheets or CA/CMA certificate.
- OEM criteria: OEM turnover criteria apply to the primary product category in case of bunch bids; OEM with highest bid value must meet its turnover criterion.
- Financial health: Bidders must declare non-liquidity status (not under liquidation, not bankrupt). Undertaking required.
- Bid components: Scope indicates only goods; attachments include standard GST/PAN/documents as part of submission.
Terms, Conditions & Eligibility
- EMD: ₹41,775.
- Turnover criteria: Minimum average annual turnover for bidders and OEMs over the last three years as specified in the bid document; audited balances or CA/Cost Accountant certificate required.
- Delivery terms: Delivery starts after order; option clause may extend delivery period proportionally; minimum extension 30 days.
- Payment terms: Not explicitly stated in provided data; standard government terms to be verified in the bid document.
- Documents required: GST certificate, PAN, experience certificates, financial statements or CA certificates, EMD submission, OEM authorization (if applicable), technical bid documents, and any compliance certificates as per T&C.
- Other: Bidder should not be under liquidation or similar proceedings; an undertaking is required.
Key Specifications
-
LED luminaire conforming to IS 10322 (Part 5/Section 3) V3
-
Supply-only scope; installation not included
-
EMD ₹41,775; delivery period as per order with 25% quantity variation
-
OEM turnover compliance for primary product category in case of bunch bids
-
Bid must include turnover evidence: audited balance sheets or CA/Cost Accountant certificate
-
No BOQ items available; focus on product conformity and supplier capability
Terms & Conditions
-
Delivery extension possible with option clause; minimum 30 days
-
EMD ₹41,775 and non-liquidity undertaking required
-
Turnover criteria for bidders and OEMs; three-year financials mandated
Important Clauses
Payment Terms
Not explicitly stated in data; verify in bid document; likely government standard terms with milestone payments
Delivery Schedule
Delivery starts from order date; option to increase quantity up to 25% during contract; extended period computed as (additional/original quantity) × original days, minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; confirm in terms and conditions during bid submission
Bidder Eligibility
-
Non-liquidation, non-bankruptcy standing with undertaking
-
Minimum average annual turnover over last 3 years as per bid document
-
OEM turnover criteria met for primary product category in case of bunch bids
Tender Data
Bid Details
Quantity
200
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
50
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Hamirpur
Delivery Pincodes
210502
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Akhilesh Kumar Yadav | 210502,Nagar Panchayat Sumerpur | Hamirpur | Uttar Pradesh | 210502 | 200 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10030973.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
PAN card
Audited financial statements for last 3 years or CA/Cost Accountant turnover certificate
OEM authorization letter (if bidding on behalf of OEM or using OEM components)
Experience certificates of similar LED luminaires supply
Technical bid/documentation confirming IS 10322 (Part 5/Section 3) V3 compliance
EMD submission proof (DD/online payment receipt)
Notarized undertaking of non-liability to liquidation or bankruptcy
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for LED luminaire tender in Hamirpur UP 2026
Bidders must submit GST, PAN, audited turnover certificates for last 3 years, and EMD ₹41,775. Provide OEM authorization if applicable and confirm IS 10322 (Part 5/Section 3) V3 compliance. Ensure non-liquidity undertaking and turnover criteria are satisfied before bid submission.
What documents are required for LED procurement in UP Urban Development
Required documents include GST certificate, PAN card, audited financial statements or CA turnover certificate, EMD proof, OEM authorization, LED product technical compliance with IS 10322, and experience certificates for similar supply projects.
What is the delivery timeframe and quantity variation clause
Delivery begins after order date; quantity may increase up to 25% during contract. If extended, the new delivery period is calculated as (additional quantity ÷ original quantity) × original days, with a minimum of 30 days.
Which standard must LED luminaires meet for this tender in UP
LED luminaires must conform to IS 10322 (Part 5/Section 3) V3. Bidders should provide documentation proving compliance and relevant test reports from recognized laboratories.
What are the turnover requirements for bidders and OEMs
Bidders and OEMs must show minimum average annual turnover in the last 3 financial years as defined in the bid document, supported by audited balance sheets or CA/ CMA certificates; new entities use post-constitution turnover data.
What are the payment terms for the UP LED tender
Payment terms are not explicitly stated in the provided data; bidders should refer to the bid document for milestone-based payment terms, potential advance or milestone payments, and any retention clauses.
What is the EMD amount and its submission method for this tender
EMD is ₹41,775. Submit proof of online payment or demand draft as specified in the tender, ensuring the EMD remains valid through the bid validity period and contract execution stage.
When can bidders expect contract execution after bid submission
Contract award follows evaluation per the bid document. Ensure compliance with all IS standards, turnover proofs, and non-liquidity undertakings; post-award, delivery schedule aligns with order dates and option clause timings.