Urban Development And Housing Department Bihar Tractor Tender Madhepura 2026 - Tractors (V3) Q2 with 25% Quantity Flexibility
Progress
Tender Overview
Organization: Urban Development And Housing Department Bihar. Procurement: Supply, installation, testing, and commissioning of Tractors (V3) in the MADHEPURA, BIHAR region (PIN 852101). Bid quantity flexibility: purchaser may increase/decrease by up to 25% of bid quantity at contract placement and during currency with contracted rates. EMD: ₹24,000. Scope: includes delivery terms, installation, testing, and commissioning; no BOQ items reported. Emphasizes turnover compliance for bidders and OEMs, ensuring financial credibility. Unique aspect: option clause affecting delivery timelines and quantities, with minimum 30 days extended delivery if extra quantity is exercised. Importance of bidder and OEM turnover criteria confirms financial due diligence. This tender targets suppliers capable of full lifecycle supply and post-supply support for tractors in a government framework. Keywords: tender in Madhepura, Bihar procurement, V3 tractors, 25% quantity flex, OEM turnover requirement.
Technical Specifications & Requirements
- Product category: Tractors (V3), Q2 designation (category-related quality tier)
- EMD: ₹24,000 due at bid submission
- Scope: Supply, Installation, Testing, and Commissioning of goods (SITC)
- Delivery terms: Option to extend quantity up to 25% with adjusted delivery period; minimum extension 30 days
- Service & Support: Availability of Service Centre; post-sales support implied
- Turnover criteria: Minimum average annual turnover for bidder and OEM over last 3 financial years; documentary proof required (audited balance sheets or CA/cost accountant certificate)
- Key compliance: OEM turnover criteria applies to best-value bids; for bunch bids, OEM with highest bid value must meet this criterion
Terms, Conditions & Eligibility
- EMD requirement: ₹24,000; payment terms aligned with bid submission safeguards
- Turnover criteria: 3-year average turnover for bidder and OEM; documented via audited statements or CA certificate
- Delivery & SITC: Supply, installation, testing, commissioning of tractors; extended delivery period allowed per option clause
- Financial standing: Bidder must not be under liquidation, receivership, or bankruptcy; an undertaking to this effect is required
- OEM criteria: OEM turnover criteria apply to the primary product category; highest bid value OEM must satisfy if multiple bids
- Documentation: Proof of turnover, service capability (service center), and necessary authorization documents
- Warranty/AMC: Not explicitly stated; implied through SITC scope and service availability
- Price variability: Quantity adjustment up to 25% at contract; price remains at contracted rates
Key Specifications
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- Product/service names: Tractors (V3), Q2 category
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- Quantities/scale: Bid quantity includes potential 25% augmentation per option clause
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- EMD amount: ₹24,000
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- Turnover: Minimum average annual turnover over last 3 years (bid document-specified)
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- Delivery/scope: Supply, Installation, Testing, and Commissioning (SITC)
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- Service: Availability of Service Centre for after-sales support
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- OEM obligations: OEM turnover criteria to be met for high-value/bunch bids
Terms & Conditions
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EMD of ₹24,000 required with bid; ensure payment submission format.
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Quantity can vary ±25% at award and during contract at contracted rates.
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Bidder and OEM turnover must meet 3-year average thresholds with documentary evidence.
Important Clauses
Payment Terms
EMD ₹24,000; scope includes SITC; payments aligned to contract milestones per tender terms
Delivery Schedule
Delivery can be extended by the option clause; minimum 30-day extension for added quantity
Penalties/Liquidated Damages
Not explicitly stated; implied lifecycle SITC penalties may apply per contract terms
Bidder Eligibility
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Not under liquidation, court receivership, or similar proceedings
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Demonstrated turnover as per 3-year average; CA/GST validated
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OEM authorization for tractors (V3) and service capability in Bihar
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
OEM Avg. Turnover
80
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Tractors (V3) (Q2)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Madhepura
Delivery Pincodes
852213
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Alok Mohan | 852213,Nagar Panchayat Alamnagar | Madhepura | Bihar | 852213 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9886992.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate showing turnover
Turnover certificate from CA/Cost Accountant
EMD submission proof (₹24,000)
OEM authorization / manufacturer authorization for tractors (V3) category
Technical bid documents demonstrating capability for SITC
Company registration/incorporation documents
Any previous similar project experience certificates
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for tractors tender in Madhepura Bihar 2026 with V3 specification
Bidders must submit the EMD of ₹24,000, GST and PAN details, and turnover proofs for the last three financial years. Ensure OEM authorization for Tractors (V3), provide CA-certified turnover, and demonstrate SITC capability including installation and commissioning.
What documents are required for the Madhepura tractor procurement bid
Required documents include GST certificate, PAN, audited financial statements or CA turnover certificate for 3 years, OEM authorization for tractors (V3), EMD proof of ₹24,000, and technical bid detailing SITC capabilities and service center availability.
What are the key delivery terms for the Bihar tractor SITC contract
Delivery must cover supply, installation, testing, and commissioning. The option clause allows ±25% quantity change with extended delivery time; minimum extension is 30 days if additional quantity is exercised.
What are the turnover requirements for bidders and OEM for this tender
Both bidder and OEM must show a minimum average annual turnover over the last three years, validated by audited statements or CA certificates; for new entities, turnover is calculated from completed financial years post-constitution.
Is there a service center requirement for tractors procured in Bihar
Yes, bidders must demonstrate availability of a Service Centre for post-sale support as part of the technical bid; this ensures timely maintenance and parts supply in Madhepura.
How does the 25% quantity option impact pricing in this tender
The Purchaser may increase or decrease quantity up to 25% at contract award and during the contract at contracted rates; pricing remains fixed for the adjusted quantity as per the original bid