HQIDS Department of Military Affairs Thermostat & Spare Parts Tender India 2026 - OEM Authorized, GST 5/18%, DQA Compliance
Bid Publish Date
18-Jun-2026, 4:59 pm
Bid End Date
07-Sep-2026, 5:00 pm
EMD
₹1,85,972
Progress
Tender Overview
Organization: HQIDS, under the Department of Military Affairs. Procures a bundle of automotive/industrial spare parts and components, including THERMOSTAT, O RING, OIL, SENSOR, SAFETY VALVE, GASKET, BELT, and related items (24 total cataloged in BOQ). Estimated value not disclosed; EMD is ₹185,972. Delivery required to be door delivery at MO (SVP) with OEM authorization mandatory. Tender emphasizes OEM compliance, past Indian Navy supply experience, and post-award inspection by DQA(N). Location unspecified; bidders must align with Indian defense procurement norms and authorizations.
The bid includes an option clause enabling quantity adjustments up to ±25% of bid quantity and extended delivery time calculations, with a minimum extension of 30 days. Key differentiator is mandatory OEM certification, and supplier must have registered India-based after-sales support for imported items. This tender targets authorized OEMs and vendors with proven defense-spares experience. Unique clauses demand door delivery, GST clarity, and complete financial breakdown.
Technical Specifications & Requirements
- Items: 24 catalog items including THERMOSTAT, O RING, OIL, SENSOR, SAFETY VALVE, GASKET, BELT, FILTER, RELAY, OIL FILTER, INSULATION, IDLER PULLEY, HIGH PRESSURE PUMP, TACHOMETER KIT, among others.
- OEM Authorization: Mandatory OEM authorization from M/s AB Volvo Penta (authorized dealer) for bids; document required.
- Inspection: Pre-dispatch inspection or post-receipt inspection via DQA(N) as designated.
- Delivery Scope: Only supply of goods; door delivery to MO (SVP) specified.
- GST: Quoted GST rate must specify either 5% or 18%.
- Documents: OEM certificate, technical/manual documentation, and compliance with Buyer ATC.
- Experience: Past supply experience with the Indian Navy preferred; submit previous orders.
- Electrical/Mechanical Standards: No explicit standards listed in data; compliance with buyer ATC required.
- Packaging/Charges: Provide financial breakdown including Basic price, GST, Freight, Packing, and Customs.
Terms, Conditions & Eligibility
- EMD: ₹185,972. Provide as per auction terms.
- Delivery: Delivery schedule aligned with option clause; extended delivery time to be calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Payment: Terms to be agreed; ensure GST compliance and clear invoicing with door delivery.
- Inspection: Nominated inspection by DQA(N) or equivalent per ATC.
- OEM Authorization: Mandatory OEM Authorization from the listed OEM (AB Volvo Penta) for the bidding entity.
- Documentation: GST certificate, PAN, experience certificates, financial statements, EMD/Security deposit proofs, OEM authorizations, technical compliance, and door delivery proof.
- Acceptance: Compliance with Buyer ATC; non-compliance disqualifies bidder.
- Warranty/Support: Post-delivery support and after-sales service to be provided by OEM-authorized entity in India.
Key Specifications
-
- EMD: ₹185,972
-
- Item scope: 24 spare part items including THERMOSTAT, O RING, OIL, SENSOR, SAFETY VALVE, GASKET, BELT, FILTER, RELAY, OIL FILTER, INSULATION, IDLER PULLEY, HIGH PRESSURE PUMP, TACHOMETER KIT
-
- Delivery: Door delivery at MO (SVP); governed by option clause for quantity variation up to ±25%
-
- OEM: Authorized dealer from M/s AB Volvo Penta; OEM certificate required
-
- Inspection: Pre-dispatch or post-receipt inspection through DQA(N)
-
- GST: Quoted rate at 5% or 18%; need explicit GST documentation
-
- Experience: Prior supply to Indian Navy encouraged; technical orders to be submitted
Terms & Conditions
-
EMD amount and payment terms clearly defined; ensure bid submission of EMD proof
-
Delivery terms include option clause for quantity variations up to 25%
-
OEM authorization and Indian OEM after-sales support mandatory for imported items
Important Clauses
Payment Terms
GST-compliant invoicing with door delivery; terms to be finalized per ATC.
Delivery Schedule
Quantity variations up to 25% permitted; minimum 30-day extension for extended period.
Penalties/Liquidated Damages
Not specified; implied via delivery extensions and inspection regimes.
Bidder Eligibility
-
Authorized OEM dealership for specified components (e.g., AB Volvo Penta)
-
Past supply experience to Indian Navy or similar defense procurement
-
Registered India-based after-sales support for imported items
Tender Data
Bid Details
Quantity
387
Category
EV6090B-8149182 THERMOSTAT
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
EV6090B-8149182 THERMOSTAT , EV6090B-949722 O RING , EV6090B-3583078 O RING , EV6090B-1161995 OIL , EV6090B-3808616 SENSOR , EV6090B-3884353 SAFETY VALVE , EV6090B-861014 INSERT , EV6090B-914462 RETAINING RING , EV6090B-20707685 GASKET , EV6090B- 21405494 BELT , EV6090B-21407028 V RIBBED BELT , EV6090B-21718912 FILTER , EV6090B-21767816 RELAY , EV6090B-22030848 OIL FILTER , EV6090B-3582725 GASKET , EV6090B-3817196 INSULATION , EV6090B-3847482 IDLER PULLEY , EV6090B-889635 HIGH PRESSURE PUMP , EV6090B-21203504 RUBBER CUSHION , EV6090B-21423488 STARTER MOTOR , EV6090B-21628160 TACHOMETER KIT , EV6090B-21840806 TRIMMING CYLINDER , EV6090B- 22479648 DRIVE OIL , ADDITIONAL CHARGES
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
240
Delivery Locations
1
Delivery Cities
ANDAMAN
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | ANDAMAN | ANDAMAN | - | - | 9 | 240 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9411060.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
24 Items Sign in to view GEM price trends Sign in for GEM prices
EV6090B-8149182 THERMOSTAT
EV6090B-8149182 THERMOSTAT
EV6090B-949722 O RING
EV6090B-949722 O RING
EV6090B-3583078 O RING
EV6090B-3583078 O RING
EV6090B-1161995 OIL
EV6090B-1161995 OIL
EV6090B-3808616 SENSOR
EV6090B-3808616 SENSOR
EV6090B-3884353 SAFETY VALVE
EV6090B-3884353 SAFETY VALVE
EV6090B-861014 INSERT
EV6090B-861014 INSERT
EV6090B-914462 RETAINING RING
EV6090B-914462 RETAINING RING
EV6090B-20707685 GASKET
EV6090B-20707685 GASKET
EV6090B-21405494 BELT
EV6090B-21405494 BELT
EV6090B-21407028 V RIBBED BELT
EV6090B-21407028 V RIBBED BELT
EV6090B-21718912 FILTER
EV6090B-21718912 FILTER
EV6090B-21767816 RELAY
EV6090B-21767816 RELAY
EV6090B-22030848 OIL FILTER
EV6090B-22030848 OIL FILTER
EV6090B-3582725 GASKET
EV6090B-3582725 GASKET
EV6090B-3817196 INSULATION
EV6090B-3817196 INSULATION
EV6090B-3847482 IDLER PULLEY
EV6090B-3847482 IDLER PULLEY
EV6090B-889635 HIGH PRESSURE PUMP
EV6090B-889635 HIGH PRESSURE PUMP
EV6090B-21203504 RUBBER CUSHION
EV6090B-21203504 RUBBER CUSHION
EV6090B-21423488 STARTER MOTOR
EV6090B-21423488 STARTER MOTOR
EV6090B-21628160 TACHOMETER KIT
EV6090B-21628160 TACHOMETER KIT
EV6090B-21840806 TRIMMING CYLINDER
EV6090B-21840806 TRIMMING CYLINDER
EV6090B-22479648 DRIVE OIL
EV6090B-22479648 DRIVE OIL
ADDITIONAL CHARGES
ADDITIONAL CHARGES
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | EV6090B-8149182 THERMOSTAT | EV6090B-8149182 THERMOSTAT | 9 | no | cwh_pbr | 240 | |
| 2 | EV6090B-949722 O RING | EV6090B-949722 O RING | 2 | no | cwh_pbr | 240 | |
| 3 | EV6090B-3583078 O RING | EV6090B-3583078 O RING | 6 | no | cwh_pbr | 240 | |
| 4 | EV6090B-1161995 OIL | EV6090B-1161995 OIL | 49 | no | cwh_pbr | 240 | |
| 5 | EV6090B-3808616 SENSOR | EV6090B-3808616 SENSOR | 1 | no | cwh_pbr | 240 | |
| 6 | EV6090B-3884353 SAFETY VALVE | EV6090B-3884353 SAFETY VALVE | 3 | no | cwh_pbr | 240 | |
| 7 | EV6090B-861014 INSERT | EV6090B-861014 INSERT | 38 | no | cwh_pbr | 240 | |
| 8 | EV6090B-914462 RETAINING RING | EV6090B-914462 RETAINING RING | 12 | no | cwh_pbr | 240 | |
| 9 | EV6090B-20707685 GASKET | EV6090B-20707685 GASKET | 3 | no | cwh_pbr | 240 | |
| 10 | EV6090B-21405494 BELT | EV6090B-21405494 BELT | 17 | no | cwh_pbr | 240 | |
| 11 | EV6090B-21407028 V RIBBED BELT | EV6090B-21407028 V RIBBED BELT | 17 | no | cwh_pbr | 240 | |
| 12 | EV6090B-21718912 FILTER | EV6090B-21718912 FILTER | 45 | no | cwh_pbr | 240 | |
| 13 | EV6090B-21767816 RELAY | EV6090B-21767816 RELAY | 51 | no | cwh_pbr | 240 | |
| 14 | EV6090B-22030848 OIL FILTER | EV6090B-22030848 OIL FILTER | 37 | no | cwh_pbr | 240 | |
| 15 | EV6090B-3582725 GASKET | EV6090B-3582725 GASKET | 10 | no | cwh_pbr | 240 | |
| 16 | EV6090B-3817196 INSULATION | EV6090B-3817196 INSULATION | 16 | no | cwh_pbr | 240 | |
| 17 | EV6090B-3847482 IDLER PULLEY | EV6090B-3847482 IDLER PULLEY | 3 | no | cwh_pbr | 240 | |
| 18 | EV6090B-889635 HIGH PRESSURE PUMP | EV6090B-889635 HIGH PRESSURE PUMP | 2 | no | cwh_pbr | 240 | |
| 19 | EV6090B-21203504 RUBBER CUSHION | EV6090B-21203504 RUBBER CUSHION | 10 | no | cwh_pbr | 240 | |
| 20 | EV6090B-21423488 STARTER MOTOR | EV6090B-21423488 STARTER MOTOR | 12 | no | cwh_pbr | 240 | |
| 21 | EV6090B-21628160 TACHOMETER KIT | EV6090B-21628160 TACHOMETER KIT | 3 | no | cwh_pbr | 240 | |
| 22 | EV6090B-21840806 TRIMMING CYLINDER | EV6090B-21840806 TRIMMING CYLINDER | 2 | no | cwh_pbr | 240 | |
| 23 | EV6090B-22479648 DRIVE OIL | EV6090B-22479648 DRIVE OIL | 38 | no | cwh_pbr | 240 | |
| 24 | ADDITIONAL CHARGES | ADDITIONAL CHARGES | 1 | no | cwh_pbr | 240 |
Categories
32
Corrigendum Updates
2 Updates Update
Extended Deadline
07-Sep-2026, 11:30 am
Opening Date
07-Sep-2026, 12:00 pm
Update
Extended Deadline
31-Aug-2026, 11:30 am
Opening Date
31-Aug-2026, 12:00 pm
Required Documents
Certificate (Requested in ATC)
OEM Authorization Certificate
Additional Doc 1 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
How to bid for HQIDS thermos and spare parts tender in India 2026
Bidders must submit OEM authorization from the listed OEM (AB Volvo Penta), provide technical manuals, and show prior Indian Navy supply experience. Include EMD ₹185,972, GST details (5% or 18%), and door-delivery proof. Ensure compliance with Buyer ATC and DQA(N) inspection requirements.
What documents are required for HQIDS defense spare parts tender 2026
Required documents include GST certificate, PAN, OEM authorization, technical compliance certificates, past Indian Navy supply orders, financial statements, EMD proof of ₹185,972, and DQA(N) inspection documentation. Also provide door delivery proof and complete financial breakdown.
What are the essential delivery terms for Indian defense spares tender
Delivery must be door-to-MO (SVP). An option clause allows ±25% quantity changes; extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, and subject to original delivery period rules.
Which OEM authorization is mandatory for this HQIDS tender
Bidders must present OEM authorization from M/s AB Volvo Penta as mandatory documentation, with an established India-based office for after-sales support for imported items.
What are the GST requirements for submission in this bid
Bidders must specify GST rate in bid pricing, choosing between 5% or 18%; GST certificate and proportionate tax details must accompany the bid.
What prior experience is required for eligibility in this procurement
Preference is given to entities with past Indian Navy supply orders for similar spares; provide order references, delivery performance data, and OEM-authorized documentation to establish eligibility.
What does the inspection process entail for HQIDS stores
Inspection may be pre-dispatch at seller premises or post-receipt at the consignee site, conducted by DQA(N) or nominated agency; ensure compliance with ATC and provide necessary documentation at inspection.
What items are included in the 24 BOQ components
The BOQ includes items like THERMOSTAT, O RING, OIL, SENSOR, SAFETY VALVE, GASKET, BELT, FILTER, RELAY, OIL FILTER, INSULATION, IDLER PULLEY, HIGH PRESSURE PUMP, and TACHOMETER KIT among others; exact quantities not disclosed in data.