Custom Bid for Services - Non Comprehensive Annual Maintenance Contract of Machines
Office Of Dg (ace)
PUNE, MAHARASHTRA
Posted:
19 June 2025
Closed:
10 July 2025
GEM
Categories
7
Tender Overview
The Indian Navy (Department of Military Affairs) invites bids for the Repair, Operationalisation and Comprehensive Annual Maintenance Contract (AMC) for solar panels supplying security-related equipment at watch towers, located in PORBANDAR, Gujarat. The engagement spans 3 years and includes maintenance, fault rectification, and performance optimisation of solar PV systems supporting critical security infrastructure. The project encompasses the end-to-end lifecycle of solar panels used for watch tower operations, with an estimated value not disclosed and an EMD of ₹78,224. A notable commercial term is the excess settlement option, enabling bidders to present additional charges up to a specified percentage of the item-level value, subject to documentary proof. The scope emphasizes reliability, uptime, and compatibility with the Navy’s security equipment, without a formal BOQ. Unique aspects include the absence of itemized quantities and emphasis on service delivery, compliance, and invoicing transparency under the excess settlement framework.
Technical Specifications & Requirements
- Product/Service: Repair, operationalisation and comprehensive AMC for solar panels used in security watch towers
- Location: PORBANDAR, Gujarat 360545
- Duration: 3 years AMC term; service continuity for security equipment
- EMD: ₹78,224 (security deposit to be submitted with bid)
- Commercial term: Excess settlement option permitted; bidders must declare applicability in invoice and attach supporting documents
- BOQ: Not provided; scope focuses on service delivery, maintenance, and performance guarantees rather than fixed item counts
- Standards/Compliance: Not specified in the data; bidders should ensure generic solar maintenance compliance and OEM compatibility
Terms, Conditions & Eligibility
- EMD requirement: ₹78,224 to accompany bid submission
- Contract term: 3 years AMC for solar panels powering security equipment
- Invoices: Include any approved excess charges under the excess settlement clause with mandatory supporting documents
- Documentation: Submit standard corporate documents (GST, PAN, vendor credentials) and technical compliance materials per tender terms
- Delivery/Service: Ongoing maintenance and on-site service to ensure uptime of security-related solar systems
- ATC/Attachments: Refer to uploaded ATC document for additional terms and conditions
- Eligibility: Vendors with solar maintenance experience and installation capabilities for security infrastructure are preferred
Key Specifications
-
Product/service: Solar panel repair, operationalisation and AMC for security watch-tower equipment
-
EMD amount: ₹78,224
-
Contract duration: 3 years
-
Commercial term: Excess settlement option with item-level value charges
-
No itemized BOQ available; focus on service delivery and uptime guarantees
Terms & Conditions
-
EMD of ₹78,224 must accompany bid submission
-
3-year AMC contract for solar panels supplying security equipment
-
Excess settlement option allowed with documented supporting charges
Important Clauses
Payment Terms
Invoices may include approved excess charges under the excess settlement option; must include mandatory supporting documents
Delivery Schedule
Ongoing service and maintenance during the 3-year AMC; on-site response as per service level expectations
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate standard performance penalties and response times per Navy tender practice
Bidder Eligibility
-
Experience in solar PV maintenance and AMC for security infrastructure
-
GST registration and compliant financials (last 3 years)
-
OEM authorization for solar equipment and installation capability
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar solar maintenance AMC (3+ years preferred)
4
Financial statements / turnover proof (last 3 years)
5
EMD submission document for ₹78,224
6
Technical bid document showing capability for solar panel repair/AMC
7
OEM authorization / dealership certificates for solar equipment
8
Installation/completion certificates for similar projects
9
Any other documents specified in uploaded ATC
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid on the Indian Navy solar maintenance tender in Porbandar Gujarat 2025
Bidders should prepare the EMD ₹78,224, GST and PAN documentation, and demonstrate three years of solar maintenance experience. Submit OEM authorizations, financials, and technical bid; ensure adherence to the excess settlement clause and upload ATC documents. The contract spans 3 years with on-site service requirements.
What documents are required for the Porbandar solar AMC tender submission
Required documents include GST registration, PAN card, last 3 years financial statements, experience certificates for solar maintenance, OEM authorizations, technical bid, EMD receipt for ₹78,224, and installation completion certificates. ATC documents must be uploaded as specified in the tender terms.
What are the technical specifications for the Indian Navy solar panels tender
No explicit technical specs are provided; the scope covers repair, operationalisation and AMC for solar panels powering security equipment at watch towers. Respondents should demonstrate OEM compatibility, proven solar maintenance practices, and adherence to general PV system standards during bid submission.
When is the EMD required for the Porbandar solar tender
The tender requires an EMD of ₹78,224 to accompany the bid, payable as a security deposit. Ensure the EMD is submitted with the technical bid before the bid submission deadline and includes proper receipt documentation.
What are the payment terms for the 3-year solar AMC with Indian Navy
Payment terms align with standard government contracts; however the tender specifies an excess settlement option. Bidders should expect milestone-based payments linked to service delivery and submission of validated invoices with supporting documents.
What qualifications are needed to participate in this watch tower solar tender
Eligible bidders must have solar maintenance experience, OEM authorizations for solar equipment, GST and PAN, and demonstrated financial stability. A three-year track record in similar AMC projects is preferred, with on-site service capability for security infrastructure.
What is the role of the ATC document in this tender
The ATC document sets buyer-specific terms and conditions. Bidders must review and comply with uploaded ATC, including the excess settlement mechanism, invoice documentation, and any supplier obligations beyond standard tender terms.
How to ensure compliance with the excess settlement clause in invoicing
Declare applicability of additional charges in the invoice, attach mandatory supporting documents, and ensure the total invoice value does not exceed the approved excess settlement percentage for the order.
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Documents 7
GeM-Bidding-8568875.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS