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Northern Coalfields Limited Mobile Service Van Annual Spares Tender Sonbhadra Uttar Pradesh 2025

Bid Publish Date

31-Jan-2026, 12:44 pm

Bid End Date

21-Feb-2026, 1:00 pm

EMD

₹1,15,000

Value

₹57,34,800

Location

SONBHADRA , UTTAR PRADESH
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Progress

Issue31-Jan-2026, 12:44 pm
AwardPending
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Quantity

3

Category

Mobile Service Van

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: EMD ₹115,000 and estimated contract value ₹5,734,800
  • • Key requirement: Data Sheet upload to match product specifications
  • • Delivery flexibility: option to increase/decrease quantity up to 25% at contract rates
  • • GST handling: bidder bears GST applicability; reimbursement as actuals or lower rate
  • • Invoicing: GST-compliant invoice in consignee name with GSTIN
  • • Price bid structure: BOQ has multiple sheets (BOQ, Warranty Spares Yr1-3); coordinate composite unit pricing
  • • No explicit technical specs listed; ensure data sheet alignment with offered items
  • • GeM portal: upload GST invoice copy and GST portal payment screenshot
  • • BOQ entries: ensure adherence to the format and price elements as per uploaded bid template

Categories 2

VAN MOBILE VAN

Tender Overview

Northern Coalfields Limited invites bids for the procurement of Mobile Service Van annual spares in Sonbhadra, Uttar Pradesh 231205. Estimated value is ₹5,734,800 with an EMD of ₹115,000. The scope covers spares and related components for a mobile service van fleet under Coal India Limited. The tender emphasizes data sheet verification and GST-compliant invoicing, with option clauses on quantity adjustments up to ±25% during and after contract award. This procurement targets ensuring operational readiness of service vans in the field.

Technical Specifications & Requirements

  • No technical specifications provided in the tender data; bidders must upload the product data sheet with the bid and ensure alignment with offered product parameters.
  • Data Sheet mismatch can lead to bid rejection; GST invoice and GST portal payment confirmation must be uploaded on the GeM portal.
  • BOQ has multiple price sheets (BOQ, Warranty Spares Yr1-3), but total BOQ items listed as 0; bidders should rely on uploaded price bid format and fill rates, taxes, and duties as applicable.
  • Ensure invoicing in the consignee’s name with the consignee GSTIN.
  • Follow the option clause for quantity variation up to 25% and extended delivery timelines as defined.

Terms, Conditions & Eligibility

  • EMD: ₹115,000; payable as per tender terms.
  • Delivery lead time begins from the last date of original delivery order; extension calculations are specified with a minimum of 30 days.
  • GST compliance: bidders should determine applicable GST on their own; reimbursement as actuals or at the lower rate, subject to quotation.
  • Submission requires Data Sheet provided with bid; verify technical parameters to avoid rejection.
  • Invoices must be raised in the name of the consignee with the consignee GSTIN; sample NPV BOQ/Price bid must be used for price entries.
  • The tender reserves the right to modify quantities by up to 25% at contract placement and during currency of the contract at contracted rates.

Key Specifications

  • Product/service: Mobile Service Van spares for Northern Coalfields Limited

  • Estimated value: ₹5,734,800

  • EMD: ₹115,000

  • Location: Sonbhadra, Uttar Pradesh 231205

  • Delivery terms: as per option clause; minimum 30 days extended delivery if quantity changes

  • QA/Documentation: Data Sheet must match offered product specifications; GST invoicing requirements

Terms & Conditions

  • EMD ₹115,000 and estimated value ₹5,734,800

  • Quantity adjustments up to ±25% during/after award

  • GST responsibility lies with bidder; GST invoicing via consignee

  • Data Sheet must be uploaded and match technical parameters

  • BOQ sheets include warranty spares; use provided price bid format

Important Clauses

Payment Terms

GST indicated by bidder; reimbursement as actuals or lower rate; GST invoice uploaded on GeM with payment proof

Delivery Schedule

Delivery period starts from last date of original delivery order; option delivery time calculated and minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided data; contract may include LD clauses per standard GeM terms

Bidder Eligibility

  • Proven experience in supplying mobile service van spares or related automotive spares

  • GST registration and compliant invoicing capability

  • Financial capacity to handle an ₹5.7 million procurement

  • Compliance with Data Sheet verification and product parameter matching

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Mobile Service Van , Annual Spares for Mobile Service Van

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 6

GeM-Bidding-8767769.pdf

Main Document

BOQ Document

BOQ

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar mobile service van spares supply

4

Financial statements demonstrating turnover and financial capacity

5

EMD payment proof

6

Technical bid documents and Data Sheet of offered product

7

OEM authorizations or dealership certificates (if applicable)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the mobile service van spares tender in Sonbhadra?

Bidders must register on GeM, upload the Data Sheet matching offered spares, provide GST details, submit the EMD of ₹115,000, and fill the BOQ price bid per the uploaded format. Ensure all documents and consignee GSTIN are correct before submission.

What documents are required for the spares tender in Uttar Pradesh?

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD proof, technical Data Sheet, and OEM authorizations if applicable. Ensure these are uploaded with the bid to avoid rejection.

What are the delivery extension rules for quantity changes in this tender?

The buyer may vary quantity by up to ±25% at contract placement and during currency. Extended delivery time is computed as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

Which standards or certifications are required for spares supply?

The tender data does not list explicit standards; bidders should rely on Data Sheet alignment with product parameters and ensure GST invoicing compliance. OEM authorizations may be required per supplier terms and data sheet specifications.

When is the EMD and estimated value for the UP spares tender?

EMD is ₹115,000 and the estimated contract value is ₹5,734,800. Prepare remittance proof and ensure funds are available before bid submission on GeM.

What are the GST requirements for this GeM tender in UP?

Bidders must determine applicable GST themselves; reimbursement will be based on actuals or the lower rate, up to the quoted GST. Upload GST invoice copy and payment confirmation on GeM as part of bid compliance.

How is the price bid structured for the spares procurement?

Bidders must use the sample NPV BOQ/Price bid format. Price entries include Equipment Price, Freight, Packing & Forwarding, and Warranty Spares over Yr1–Yr3. Composite unit price will drive L-1 status via the GeM BOQ sheets.

What happens if data sheet parameters do not match the offered spares?

Mismatches may lead to bid rejection. Ensure the Data Sheet exactly reflects each listed item, quantities, and technical parameters. Cross-check with BOQ and price bid to maintain consistency across documents.

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