Northern Coalfields Limited Mobile Service Van Annual Spares Tender Sonbhadra Uttar Pradesh 2025

Tender Overview

Northern Coalfields Limited invites bids for the procurement of Mobile Service Van annual spares in Sonbhadra, Uttar Pradesh 231205. Estimated value is ₹5,734,800 with an EMD of ₹115,000. The scope covers spares and related components for a mobile service van fleet under Coal India Limited. The tender emphasizes data sheet verification and GST-compliant invoicing, with option clauses on quantity adjustments up to ±25% during and after contract award. This procurement targets ensuring operational readiness of service vans in the field.

Technical Specifications & Requirements

• No technical specifications provided in the tender data; bidders must upload the product data sheet with the bid and ensure alignment with offered product parameters.
• Data Sheet mismatch can lead to bid rejection; GST invoice and GST portal payment confirmation must be uploaded on the GeM portal.
• BOQ has multiple price sheets (BOQ, Warranty Spares Yr1-3), but total BOQ items listed as 0; bidders should rely on uploaded price bid format and fill rates, taxes, and duties as applicable.
• Ensure invoicing in the consignee’s name with the consignee GSTIN.
• Follow the option clause for quantity variation up to 25% and extended delivery timelines as defined.

Terms, Conditions & Eligibility

• EMD: ₹115,000; payable as per tender terms.
• Delivery lead time begins from the last date of original delivery order; extension calculations are specified with a minimum of 30 days.
• GST compliance: bidders should determine applicable GST on their own; reimbursement as actuals or at the lower rate, subject to quotation.
• Submission requires Data Sheet provided with bid; verify technical parameters to avoid rejection.
• Invoices must be raised in the name of the consignee with the consignee GSTIN; sample NPV BOQ/Price bid must be used for price entries.
• The tender reserves the right to modify quantities by up to 25% at contract placement and during currency of the contract at contracted rates.