Hindustan Petroleum Corporation Ltd AIS 11KV HT SWGR Procurement Tender 2026 India
Bid Publish Date
06-Aug-2026, 8:31 am
Bid End Date
08-Sep-2026, 3:00 pm
EMD
₹30,00,000
Location
Progress
Tender Overview
Hindustan Petroleum Corporation Ltd invites bids for the AIS 11KV HT SWGR procurement in India for a 10-item BOQ. The tender carries an EMD of ₹3,000,000 and specifies an option clause allowing a ±25% quantity variation at contracted rates. Delivery terms reference a flexible timeline linked to the last delivery order date, with minimum 30 days as a baseline. This procurement targets electrical switchgear substation equipment, with no detailed technical specs published in the excerpt but tied to HPCL’s infrastructure needs. Bidders should assess capability to meet higher-order quantities under contract extensions while maintaining compliance with standard procurement practices. The ATC document is available for review, indicating organization-specific bidding conditions. The overall scope appears to be supply and related installation readiness for AIS 11KV HT SWGR, aligned with HPCL’s electrical distribution requirements.
Key Specifications
-
AIS 11KV HT SWGR procurement for HPCL electrical distribution
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Total BOQ items: 10
-
EMD: ₹3,000,000
-
Quantity variation: ±25%
-
Delivery extension: minimum 30 days (formula-based)
Terms & Conditions
-
EMD of ₹3,000,000 required with bid
-
BOQ includes 10 AIS 11KV HT SWGR items
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Option clause allows ±25% quantity change and extension at rates
Important Clauses
Payment Terms
Payment details to be provided in ATC; typical terms may include milestone payments aligned with delivery but not specified here.
Delivery Schedule
Delivery starts from the last date of the original delivery order; extended period follows the option clause calculation with a minimum of 30 days.
Penalties/Liquidated Damages
Penalties or LD provisions are not detailed in the provided data; bidders should consult ATC for LD rates and conditions.
Bidder Eligibility
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Experience in supplying AIS 11KV HT switchgear or similar high-voltage electrical equipment
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Demonstrated financial capacity to handle projects with ₹3,000,000 EMD and associated contract values
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Compliance with HPCL terms and ATC directives; ability to meet delivery timelines and quantity variations
Tender Data
Bid Details
Quantity
10
Category
PROCUREMENT OF AIS 11KVHT SWGR 199 1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
451
Arbitration Clause
No
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
PROCUREMENT OF AIS 11KVHT SWGR 199 1 , PROCUREMENT OF AIS 11KV HT SWGR 199 2 , PROCUREMENT OF AIS 11KVHT SWGR 199 2 , PROCUREMENT OF AIS 11KV HT SWGR 199 3 , PROCUREMENT OF AIS 11KVHT SWGR 199 3 , PROCUREMENT OF AIS 11KV HT SWGR 199 4 , PROCUREMENT OF AIS 11KVHT SWGR 199 4 , PROCUREMENT OF AIS 11KV HT SWGR 199 5 , PROCUREMENT OF AIS 11KVHT SWGR 199 5 , PROCUREMENT OF AIS 11KV HT SWGR 199 6
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
18
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
13-08-2026 11:00:00
Pre-Bid Venue
Pre-Bid meeting shall be held through zoom and the meeting link for the same shall be shared through corrigenda
Delivery Details
Max Delivery Days
266
Delivery Locations
1
Delivery Cities
Visakhapatanam
Delivery Pincodes
530011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Banothu Sunil Kumar | 530011,HPCL, Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 | Visakhapatanam | Andhra Pradesh | 530011 | 1 | 266 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9705516.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
6 Updates Update
Update
Extended Deadline
08-Sep-2026, 9:30 am
Opening Date
08-Sep-2026, 10:00 am
Update
Extended Deadline
31-Aug-2026, 9:30 am
Opening Date
31-Aug-2026, 10:00 am
Update
Extended Deadline
28-Aug-2026, 9:30 am
Opening Date
28-Aug-2026, 10:00 am
Update
Update
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
PROCUREMENT OF AIS 11KVHT SWGR 199 1
Design and supply of HT SWGR
PROCUREMENT OF AIS 11KV HT SWGR 199 2
Design and supply of SAS
PROCUREMENT OF AIS 11KVHT SWGR 199 2
Supp of downstram cable diff relay
PROCUREMENT OF AIS 11KV HT SWGR 199 3
Testing and comm of SWGR
PROCUREMENT OF AIS 11KVHT SWGR 199 3
Testing and comm of SAS
PROCUREMENT OF AIS 11KV HT SWGR 199 4
PWAMC Services for 1st year
PROCUREMENT OF AIS 11KVHT SWGR 199 4
PWAMC Services for 2nd year
PROCUREMENT OF AIS 11KV HT SWGR 199 5
PWAMC Services for 3rd year
PROCUREMENT OF AIS 11KVHT SWGR 199 5
PWAMC Services for 4th year
PROCUREMENT OF AIS 11KV HT SWGR 199 6
PWAMC Services for 5th year
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | PROCUREMENT OF AIS 11KVHT SWGR 199 1 | Design and supply of HT SWGR | 1 | ls | sunilbanothu | 266 | |
| 2 | PROCUREMENT OF AIS 11KV HT SWGR 199 2 | Design and supply of SAS | 1 | set | sunilbanothu | 266 | |
| 3 | PROCUREMENT OF AIS 11KVHT SWGR 199 2 | Supp of downstram cable diff relay | 1 | ls | sunilbanothu | 266 | |
| 4 | PROCUREMENT OF AIS 11KV HT SWGR 199 3 | Testing and comm of SWGR | 1 | ls | sunilbanothu | 266 | |
| 5 | PROCUREMENT OF AIS 11KVHT SWGR 199 3 | Testing and comm of SAS | 1 | ls | sunilbanothu | 266 | |
| 6 | PROCUREMENT OF AIS 11KV HT SWGR 199 4 | PWAMC Services for 1st year | 1 | eac | sunilbanothu | 365 | |
| 7 | PROCUREMENT OF AIS 11KVHT SWGR 199 4 | PWAMC Services for 2nd year | 1 | eac | sunilbanothu | 365 | |
| 8 | PROCUREMENT OF AIS 11KV HT SWGR 199 5 | PWAMC Services for 3rd year | 1 | eac | sunilbanothu | 365 | |
| 9 | PROCUREMENT OF AIS 11KVHT SWGR 199 5 | PWAMC Services for 4th year | 1 | eac | sunilbanothu | 365 | |
| 10 | PROCUREMENT OF AIS 11KV HT SWGR 199 6 | PWAMC Services for 5th year | 1 | eac | sunilbanothu | 365 |
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar AIS 11KV HT switchgear supply
Financial statements (balance sheet, P&L) for last 2-3 years
EMD submission proof (bank guarantee or online payment receipt)
Technical bid documents demonstrating compliance with AIS 11KV HT SWGR
OEM authorization / manufacturer’s authorization for bid
Any ATC-referenced documents from HPCL
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for HPCL AIS 11KV HT SWGR tender India 2026
Bidders should review the ATC document uploaded by HPCL for this tender, prepare 2-3 years of financials, submit GST and PAN, obtain OEM authorization, and provide technical compliance for AIS 11KV HT SWGR. Ensure EMD of ₹3,000,000 is paid via the approved method and include all 10 BOQ items with price quotes and delivery schedules.
What documents are required for HPCL AIS 11KV SWGR procurement bid
Required submissions include GST certificate, PAN card, 3 years of experience certificates in similar switchgear supply, financial statements, EMD proof, technical compliance certificates, OEM authorization, and ATC-compliant bid documents. Ensure all documents reflect the bidder’s capability to meet ±25% quantity variation.
What are the delivery terms for HPCL AIS 11KV HT SWGR tender
Delivery starts from the last date of the original delivery order, with extension time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days. The option clause allows quantity changes up to 25% during contractual execution at the same rates.
What is the EMD amount for HPCL AIS 11KV HT SWGR tender
The bid security amount is ₹3,000,000, payable as per HPCL’s accepted methods. Submit proof of payment or bank guarantee with the bid package to avoid disqualification and ensure eligibility to participate in the AIS 11KV HT SWGR procurement.
Are there any standards or certifications specified for AIS 11KV SWGR
In the provided excerpt, no explicit standards are listed; bidders should consult the ATC for required certifications (e.g., OEM authorizations, ISI/IS standards) and ensure all technical bids align with HPCL's internal testing and qualification processes.
How many items are in the HPCL AIS 11KV HT SWGR BOQ
The BOQ comprises 10 items for AIS 11KV HT SWGR procurement. Although item-specific technical specs are not published in the excerpt, bidders must price all 10 line items and align delivery capabilities with HPCL’s schedule and option-claused quantities.
What is the role of the ATC document in HPCL tender
ATC documents contain buyer-added terms, conditions, and mandatory submission requirements. Bidders must review the ATC to confirm eligibility, confirm required technical documents, and understand special clauses, delivery timelines, and any penalty provisions not stated in the base tender data.