Dg Of Defence Estate Procurement Ramgarh Jharkhand Projector Hall Screen Sound System Computer Lab 2026
Progress
Key Highlights
- • 25% quantity variation right at purchase and during contract period
- • Supply, installation, testing, commissioning, operator training included
- • DD-based EMD and DD-based performance security with hard copy delivery timelines
- • Dedicated toll-free service support and escalation matrix required
- • Warranty coverage with adequate technical personnel deployment
- • 22-item BOM including projectors, screens, furniture, labs, and classroom equipment
- • RAMGARH, Jharkhand location with 825101 pin code
- • Statutory clearances, if any, to be provided by bidder
- • Isolated no-specified BOQ quantities; focus on holistic delivery and integration
- • Bidders must ensure timely service and SLA adherence during warranty
Tender Overview
The procurement is issued by the Dak Bhartiya Defence Estate organization, operating under the Department of Defence, for a comprehensive hall setup in RAMGARH, JHARKHAND (PIN 825101). The scope covers a broad equipment package including projectors, screens, sound systems, computer systems, desks, almirahs, water coolers, lab tables and chairs, bookshelves, jhula sets, fans, colour printers, podiums and classroom furniture, across 22 items with an estimated value of ₹43,99,000 and an EMD of ₹87,980. The contract allows up to 25% quantity variation during and after award, at contracted rates, with delivery timelines linked to the original delivery period. The buyer requires supply, installation, testing, commissioning, and operator training, plus any statutory clearances if applicable. The bidder must configure a suitable support structure, including dedicated service contact and escalation matrix, and ensure timely warranty-based service.
Technical Specifications & Requirements
- Organisation: Dg Of Defence Estate (Department of Defence) for RAMGARH, Jharkhand, 825101
- Product scope: Projector for Hall, Screen for Hall, Sound System for Hall, Computer System for Hall, Bench desk 3 Seater, Bench desk Seater, Almirah, Water Cooler, Table for Computer Lab, Chair for Computer Lab, Computer System, Jhula Set, Fan, Bookshelf, Projector for Classroom, Screen for Classroom, Speaker for Classroom, Colour Printer, HM Office Table, HM Office Chair, Podium, Plastic Chair among 22 items
- Estimated value: ₹4,39,90,000 (rounded as shown in tender data)
- EMD: ₹87,980 via Demand Draft to Chief Executive Officer, Cantonment Board, Ramgarh
- Delivery: terms allow a calculated extension based on (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
- Training and statutory clearances: included in scope
- Service & Support: dedicated toll-free support and escalation matrix required
- Warranty: deployment of adequate service personnel for timely servicing during warranty
- Payment/guarantees: DD/PBG options with hard copies within specified days
- BOQ: 22 items; no numeric specifications provided in the tender text
Terms, Conditions & Eligibility
- EMD: ₹87,980 via Account Payee Demand Draft in favor of Chief Executive Officer, Cantonment Board, Ramgarh; submit scanned DD with bid and deliver hard copy within 5 days of Bid End date
- Performance Security: DD in favor of Chief Executive Officer, Cantonment Board, Ramgarh; hard copy delivery within 15 days post-award
- Delivery terms: 25% quantity variation allowed during/after contract at contracted rates
- Installation: Supply, Installation, Testing, Commissioning, and operator training included
- Service: dedicated service numbers and escalation matrix required; SLA-based warranty support
- Documentation: GST/PAN/experience certificates/financial statements/EMD proof/technical compliance/OEM authorizations as applicable
- Warranty/penalties: time-bound service response during warranty with specified SLAs
- Others: adherence to GeM terms and at least basic compliance with statutory clearances if applicable
Key Specifications
-
Product category: hall/school/classroom equipment and furniture
-
Estimated contract value: ₹4,39,90,000
-
EMD: ₹87,980
-
Delivery period: variable with minimum 30 days for extensions
-
Service support: dedicated toll-free number and escalation matrix
-
Warranty: service personnel deployment and SLA-based response
-
22-item scope including audiovisual, IT, and furniture
-
No explicit technical standards listed in tender text
Terms & Conditions
-
EMD and performance security via DD to Cantonment Board, Ramgarh
-
25% quantity variation rights during/after contract at contracted rates
-
Supply, installation, testing, commissioning, and operator training included
-
Delivery extensions calculated with a minimum 30 days
-
Dedicated service support and escalation matrix required
-
Warranty SLAs and timely service with qualified engineers
Important Clauses
Payment Terms
EMD and performance security via DD to Chief Executive Officer, Cantonment Board, Ramgarh; hard copies to be delivered within 5 and 15 days respectively after award
Delivery Schedule
Option clause allows up to 25% quantity variation; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Warranty SLA commitments imply time-bound service response; penalties to be defined in bid's service level agreement
Bidder Eligibility
-
Proven experience supplying classroom and hall equipment including audiovisuals and furniture
-
Financial capacity to handle approximately ₹4.4 crore project
-
Ability to provide OEM authorizations and service support in RAMGARH, Jharkhand
Tender Data
Bid Details
Quantity
332
Category
Computer System for Hall
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
21
OEM Avg. Turnover
21
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Projector for Hall , Screen for Hall , Sound System for Hall , Computer System for Hall , Bench desk 3 Seater , Bench desk Seater , Almirah , Water Cooler , Table for Computer Lab , Chair for Computer Lab , Computer System , Jhula Set , Fan , Bookshelf , Projector for Classroom , Screen for Classroom , Speaker for Classroom , Colour Printer , HM Office Table , HM Office Chair , Podium , Plastic Chair
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
39
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
RAMGARH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | RAMGARH | RAMGARH | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-10053161.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
22 Items Sign in to view GEM price trends Sign in for GEM prices
Projector for Hall
(Smart Portable Home Theatre Projector, Full HD 1080p, Google TV, HDR10, 1000 Lumens, 360- degree Horizontal and 150-degree Vertical Adjustment, Built-in Speakers, up to 150-Inch Display) Model No. - make- Reputed
Screen for Hall
(UHD3D-4K Ready Technology Motorised Projector Screen 4 by 3 Picture Aspect Ratio, 8 Ft. x 6 Ft., with Cordless Remote (White)) Model No. - make - Imported
Sound System for Hall
(500-watt Amplifier / 60-watt speaker - 6 pcs) podium mike - 1 pcs / codeless mike dual - 1 pair / sound mixer 6 channel -1 pcs / 2.5 sq. mm crystal wire 100 meters Role - 1.) Model No. - make-
Computer System for Hall
(i3 / 13thgeneration / 512 SSD / 21.5 inches led monitor / DOS.) Model No. - make -
Bench desk 3 Seater
(Style - Modern Material - Iron Frame and Wooden top with back support No assembly requires Fit for All student Boys Girls Heavy duty school home dual desk)
Bench desk Seater
(Style - Modern Material - Iron Frame and Wooden top with back support No assembly requires Fit for All student Boys Girls Heavy duty school home dual desk)
Almirah
(Compact solution for compact office spaces / 2 doors with lock / 4 shelves with locker.)
Water Cooler
(High Cooling Performance - Features 30 Litre storage capacity with 30 LPH cooling capacity to ensure a continuous supply of chilled drinking water during peak usage.)
Table for Computer Lab
(This computer table features height / width mechanism for single person use allowing you to set it to your preferred ergonomic position. Perfect for extended work or study sessions, it promotes comfort and reduces strain.)
Chair for Computer Lab
(Made of 100 percent Polypropylene Material - gives ultimate strength and durability to the product Stackable Chair - Saves Space in your home No Assembly Required - Product is delivered in preassembled state Easy to clean - Just wipe down with a clean cloth)
Computer System
(i3 / 13th generation / 256 SSD / 21.5 inches led monitor / DOS)
Jhula Set
(Durable plastic non bendable Hand grips provided for better grip and for safety against scratches from nylon rope. The edges of the swing are round hence no danger of getting hurt from sharp edges. Rope Length - 5.5 FT. Ideal for hanging at door entrance. For celling hanging need longer rope. Hooks provided for installation. Can be easily removed when not in use. No assembly is needed. Just Hang the swing into the hooks and get going. Indoor plus outdoor use.)
Fan
(1200mm Ambrose Energy Saving High Speed Ceiling Fan - Premium Finish, High Air Delivery - 2 Yr. Warranty by Brand - (Pack of 1, Copper))
Bookshelf
(5Tier Engineered Wood Book Rack Multipurpose Bookshelf for Library Study Room Long Cabinet for Office purpose, (Walnut - L 80 x B 30 x H 165 cm))
Projector for Classroom
(3X Projector 4k ultra-HD, Automatic Focus and 4D Keystone, 1080p Native - 300 ISO - Rotatable Design - Android 14, Netflix Prime, (10,000 Lumens) - HDMI-ARC Wifi-6 BT, for classroom use.)
Screen for Classroom
(Inflight 75inchesDiagonal, UHD-3D4K Ready Technology Screen 4 by 3 Picture Aspect Ratio.) Model No. - make - Imported
Speaker for Classroom
(Elegant and Compact Neckband PA Amplifier with Max. output power 10W. Built- in High-capacity Rechargeable lithium-ion battery. Bluetooth/Low battery voice prompt message indicator. Special circuitry provides low distortion at high output power.)
Colour Printer
(New Launch) Wi-Fi All-in-One Ink Tank A4 Colour Printer, Scanner, Copier for Home and Office, 5760x1440dpi Resolution, with Wireless and Mobile Printing Feature)
HM Office Table
(Product Dimensions - L (47 Inches / 120 CMs), W (24 Inches / 60 CMs), H (28 Inches / 72 CMs) Primary Material - Engineered Wood - Particle Board with Laminate Finish - Matte Wood Grain, Colour - Walnut, Style - Contemporary Care Instructions - Wipe it clean with a dry cloth. Do not use water. Wipe any spills immediately)
HM Office Chair
(Office chair / Diego Mid-Back Mesh Office Chair - Tilting and Height Adjustable Mechanism - Heavy-Duty Metal Base (Black) (DIY) (Black))
Podium
(Podium Lectern for Classroom, Auditorium, Office, School - Sleek and Modern Lecture Stand - Ideal for Presentations, Speeches and Events (60 Cm - Mile Oak and Grey).)
Plastic Chair
(Heavy Duty Chair for Home, Living Room, Dining Room, Bedroom and Office - Stackable Polypropylene - Outdoor and Garden Use.)
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Projector for Hall | (Smart Portable Home Theatre Projector, Full HD 1080p, Google TV, HDR10, 1000 Lumens, 360- degree Horizontal and 150-degree Vertical Adjustment, Built-in Speakers, up to 150-Inch Display) Model No. - make- Reputed | 1 | pieces | nitin.thakur@2018 | 15 | |
| 2 | Screen for Hall | (UHD3D-4K Ready Technology Motorised Projector Screen 4 by 3 Picture Aspect Ratio, 8 Ft. x 6 Ft., with Cordless Remote (White)) Model No. - make - Imported | 1 | pieces | nitin.thakur@2018 | 15 | |
| 3 | Sound System for Hall | (500-watt Amplifier / 60-watt speaker - 6 pcs) podium mike - 1 pcs / codeless mike dual - 1 pair / sound mixer 6 channel -1 pcs / 2.5 sq. mm crystal wire 100 meters Role - 1.) Model No. - make- | 1 | pieces | nitin.thakur@2018 | 15 | |
| 4 | Computer System for Hall | (i3 / 13thgeneration / 512 SSD / 21.5 inches led monitor / DOS.) Model No. - make - | 1 | pieces | nitin.thakur@2018 | 15 | |
| 5 | Bench desk 3 Seater | (Style - Modern Material - Iron Frame and Wooden top with back support No assembly requires Fit for All student Boys Girls Heavy duty school home dual desk) | 120 | pieces | nitin.thakur@2018 | 15 | |
| 6 | Bench desk Seater | (Style - Modern Material - Iron Frame and Wooden top with back support No assembly requires Fit for All student Boys Girls Heavy duty school home dual desk) | 25 | pieces | nitin.thakur@2018 | 15 | |
| 7 | Almirah | (Compact solution for compact office spaces / 2 doors with lock / 4 shelves with locker.) | 2 | pieces | nitin.thakur@2018 | 15 | |
| 8 | Water Cooler | (High Cooling Performance - Features 30 Litre storage capacity with 30 LPH cooling capacity to ensure a continuous supply of chilled drinking water during peak usage.) | 2 | pieces | nitin.thakur@2018 | 15 | |
| 9 | Table for Computer Lab | (This computer table features height / width mechanism for single person use allowing you to set it to your preferred ergonomic position. Perfect for extended work or study sessions, it promotes comfort and reduces strain.) | 16 | pieces | nitin.thakur@2018 | 15 | |
| 10 | Chair for Computer Lab | (Made of 100 percent Polypropylene Material - gives ultimate strength and durability to the product Stackable Chair - Saves Space in your home No Assembly Required - Product is delivered in preassembled state Easy to clean - Just wipe down with a clean cloth) | 32 | pieces | nitin.thakur@2018 | 15 | |
| 11 | Computer System | (i3 / 13th generation / 256 SSD / 21.5 inches led monitor / DOS) | 16 | pieces | nitin.thakur@2018 | 15 | |
| 12 | Jhula Set | (Durable plastic non bendable Hand grips provided for better grip and for safety against scratches from nylon rope. The edges of the swing are round hence no danger of getting hurt from sharp edges. Rope Length - 5.5 FT. Ideal for hanging at door entrance. For celling hanging need longer rope. Hooks provided for installation. Can be easily removed when not in use. No assembly is needed. Just Hang the swing into the hooks and get going. Indoor plus outdoor use.) | 2 | pieces | nitin.thakur@2018 | 15 | |
| 13 | Fan | (1200mm Ambrose Energy Saving High Speed Ceiling Fan - Premium Finish, High Air Delivery - 2 Yr. Warranty by Brand - (Pack of 1, Copper)) | 27 | pieces | nitin.thakur@2018 | 15 | |
| 14 | Bookshelf | (5Tier Engineered Wood Book Rack Multipurpose Bookshelf for Library Study Room Long Cabinet for Office purpose, (Walnut - L 80 x B 30 x H 165 cm)) | 8 | pieces | nitin.thakur@2018 | 15 | |
| 15 | Projector for Classroom | (3X Projector 4k ultra-HD, Automatic Focus and 4D Keystone, 1080p Native - 300 ISO - Rotatable Design - Android 14, Netflix Prime, (10,000 Lumens) - HDMI-ARC Wifi-6 BT, for classroom use.) | 12 | pieces | nitin.thakur@2018 | 15 | |
| 16 | Screen for Classroom | (Inflight 75inchesDiagonal, UHD-3D4K Ready Technology Screen 4 by 3 Picture Aspect Ratio.) Model No. - make - Imported | 12 | pieces | nitin.thakur@2018 | 15 | |
| 17 | Speaker for Classroom | (Elegant and Compact Neckband PA Amplifier with Max. output power 10W. Built- in High-capacity Rechargeable lithium-ion battery. Bluetooth/Low battery voice prompt message indicator. Special circuitry provides low distortion at high output power.) | 12 | pieces | nitin.thakur@2018 | 15 | |
| 18 | Colour Printer | (New Launch) Wi-Fi All-in-One Ink Tank A4 Colour Printer, Scanner, Copier for Home and Office, 5760x1440dpi Resolution, with Wireless and Mobile Printing Feature) | 2 | pieces | nitin.thakur@2018 | 15 | |
| 19 | HM Office Table | (Product Dimensions - L (47 Inches / 120 CMs), W (24 Inches / 60 CMs), H (28 Inches / 72 CMs) Primary Material - Engineered Wood - Particle Board with Laminate Finish - Matte Wood Grain, Colour - Walnut, Style - Contemporary Care Instructions - Wipe it clean with a dry cloth. Do not use water. Wipe any spills immediately) | 1 | pieces | nitin.thakur@2018 | 15 | |
| 20 | HM Office Chair | (Office chair / Diego Mid-Back Mesh Office Chair - Tilting and Height Adjustable Mechanism - Heavy-Duty Metal Base (Black) (DIY) (Black)) | 2 | pieces | nitin.thakur@2018 | 15 | |
| 21 | Podium | (Podium Lectern for Classroom, Auditorium, Office, School - Sleek and Modern Lecture Stand - Ideal for Presentations, Speeches and Events (60 Cm - Mile Oak and Grey).) | 2 | pieces | nitin.thakur@2018 | 15 | |
| 22 | Plastic Chair | (Heavy Duty Chair for Home, Living Room, Dining Room, Bedroom and Office - Stackable Polypropylene - Outdoor and Garden Use.) | 35 | pieces | nitin.thakur@2018 | 15 |
Categories
53
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Pan card
Experience certificates of similar supply (projector, screens, furniture, lab equipment)
Financial statements for last 2–3 financial years
EMD submission proof (DD) and scanned copy
Technical bid documents and compliance statement
OEM authorization letters (if applicable)
Service support contact details and escalation matrix
Warranty terms and SLA proposal
Delivery and installation plan with timelines
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for RAMGARH projector hall tender 2026?
Bidders must submit GST and PAN, experience certificates, financials, along with EMD ₹87,980 via DD to Chief Executive Officer, Cantonment Board, Ramgarh. Include OEM authorizations if applicable and ensure supply, installation, testing, commissioning, and operator training are covered. The tender requires dedicated service support and escalation matrix.
What documents are required for Defence Estate Ramgarh procurement 2026?
Submit GST registration, PAN, last 2–3 years financial statements, experience certificates for similar projects (audiovisual and furniture), EMD proof (DD), technical bid, OEM authorizations, service support details, and a delivery/installation plan with timelines.
What are the delivery and installation requirements for this tender?
Scope includes Supply, Installation, Testing, Commissioning, and operator training. Delivery can be extended by 30 days minimum when quantities increase; maintain SLA-driven service with dedicated support and escalation matrix for timely warranty service.
What is the EMD amount and payment method for Ramgarh procurement?
EMD is ₹87,980, payable via Account Payee Demand Draft in favor of Chief Executive Officer, Cantonment Board, Ramgarh, with scanned DD submission and hard copy delivery within 5 days post bid end date.
Which items are included in the 22-item BOM for this tender?
Items include projector and screen for hall and classroom, sound system, multiple computer systems, desks and chairs, almirahs, water cooler, Jhula sets, bookshelf, podium, printers, fans, and related classroom furniture, totaling 22 distinct components.
What warranty and service terms are expected in RAMGARH bid?
Warranties require deployment of adequate service personnel for timely servicing during the warranty period, with SLA-defined response times and a dedicated service support structure including an escalation matrix.
How does quantity variation impact delivery in the RAMGARH tender?
The buyer reserves up to 25% quantity variation during contract; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, ensuring contracted rates remain unchanged.
What are the key eligibility criteria for this RAMGARH procurement?
Eligible bidders must demonstrate experience in supplying hall/classroom equipment, have the financial capacity for a ₹4.4 crore project, and provide service capabilities in RAMGARH with OEM authorizations if applicable.