IOCL Bongaigaon Refinery IMPELLER WEAR RING, GASKETS & SPACER BUSH Supply Tender 2026
Bid Publish Date
22-Sep-2026, 8:56 am
Bid End Date
03-Oct-2026, 4:00 pm
Location
Progress
Key Highlights
- • OEM exclusivity: Proprietary Article Certificate confirms KSB Limited as indented manufacturer for certain items
- • Critical spares scope: 13 BOQ items including impeller wear rings, stage and spacer bushes, O-rings, gaskets
- • Delivery flexibility: Option clause permits +/-25% quantity change during/after contract with extended delivery time formula
- • Warranty & service: OEM warranty certificates required at delivery; India-based installation, commissioning and maintenance support
- • ATC specifics: Strict acceptance of designated make/model; non-OEM substitution discouraged
- • Post-sale readiness: Service centers and installation teams must be within India; consignee location-based support
- • Documentation emphasis: GST, PAN, OEM authorizations, financials; detailed bid submission packages including warranties
Tender Overview
The opportunity is with Indian Oil Corporation Limited (IOCL) – Bongaigaon Refinery for the supply of critical mechanical spares including IMPELLER WEAR RING, SET OF GASKETS and O-RINGS, STAGE BUSH, SPACER BUSH, SHFT SLEV, NECK BUSH, WEAR RING etc. The BOQ lists 13 total items, with no explicit quantity shown in the available data, and the procurement is categorized as a supply-only contract. The award will hinge on the supplier’s ability to provide OEM-grade parts, adhere to warranty terms, and deliver to consignee locations. The tender emphasizes OEM exclusivity and detailed After-Sales Support coverage within INDIA. Key differentiators include the proprietary article certificate from KSB and the restricted model acceptance. Delivery and quantity adjustments up to 25% are allowed per the option clause, impacting planning and pricing.
Keywords to guide bidders include: tender in Bongaigaon, IOCL procurement, spares for refinery equipment, impeller wear ring, stage bush, and OEM-certified components. The context centers on maintaining refinery uptime with authentic spares and post-sales service readiness.
Technical Specifications & Requirements
- Scope: Only supply of goods; installation/commissioning if included would be extra per terms
- OEM requirement: Proprietary Article Certificate indicates KSB Limited as indented manufacturer for certain items; non-OEM substitutes discouraged by ATC
- Mandatory documentation: OEM warranty certificates to be submitted at delivery; installation/maintenance service network must be in INDIA
- Warranty: As per tendered specifications from final acceptance date; rectification obligation for breakdown during warranty period
- Specifics: 13 BOQ items with unspecified quantities; emphasis on ISI/ISO/compliance where stated in ATC
- Delivery: Delivery period tied to contract terms with option quantity adjustments; contingent on last delivery order date
- Quality/standards: References to manufacturer tolerances and reverse engineering concerns; strict adherence to original designs
- Post-sale: Service centers near consignee destinations to be uploaded with bid
- Risk/acceptance: Proprietary concerns around dimensional drawings and tolerances
Terms, Conditions & Eligibility
- EMD and payment terms not disclosed; but contract terms allow 25% quantity variation during and after ordering
- Scope: Bid price to include all cost components for supply of goods; no installation obligations unless specified
- Warranty: OEM warranties required; post-delivery rectification during guarantee period; installation/commissioning/training may be required per scope
- Documentation: Bid must include OEM authorizations and service network details; consignees’ location data to be provided
- Compliance: Indented goods manufactured by KSB Limited; exclusive make/model acceptance per ATC; no substitutes without consent
- ATC: Proprietary article certificate requirements; balance of technical acceptability governed by engineering drawings access limitations
Key Specifications
-
Product names: IMPELLER WEAR RING, GASKETS, O-RINGS, STAGE BUSH, SPACER BUSH, SHFT SLEV, NECK BUSH, WEAR RING SUC
-
Quantities: Not disclosed in BOQ information
-
EMD/Estimated value: Not disclosed in tender data
-
Experience: Prior supply of refinery-grade spares; OEM-authorized distributors preferred
-
Quality: OEM warranties; ISI/ISO standards not explicitly listed but implied in OEM compliance
Terms & Conditions
-
Option clause allows ±25% quantity variation with revised delivery timelines
-
Supply-only scope; installation/commissioning may be separate per terms
-
OEM warranties required; proprietary article certificate governs item acceptance
Important Clauses
Payment Terms
Not disclosed; contract terms indicate price includes all costs for supply
Delivery Schedule
Delivery period to be calculated from last date of original delivery order; extended time for option quantities; minimum 30 days rule
Penalties/Liquidated Damages
Not explicitly stated in available data; penalties likely tied to delivery/quality per standard procurement terms
Bidder Eligibility
-
Must have OEM authorization for KSB Limited items
-
Proven experience in supplying refinery spare parts
-
INDIA-based installation, commissioning and maintenance network
Tender Data
Bid Details
Quantity
42
Category
IMPELLER WEAR RING,PN503
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
IMPELLER WEAR RING,PN503 , SET OF GASKETS and ORINGS,PN400,412 , STAGE BUSH,PN5403 , SPACER BUSH,PN543 , STAGE BUSH,PN541 , STAGE BUSH,PN5402 , O RING F DFUSR LAST STG145X140MM DIA , 0 RING FSTFNG BOX HUSNG65X3MM DIA RBR , SHFT,PN 210 , IMP ,PN230 , SHFT SLEV,PN 524 , NECK BUSH,PN456 , WEAR RING SUC,PN502.01
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Chirang
Delivery Pincodes
783385
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jay Kumar Prajapati | 783385,IOCL Bongaigaon Refinery | Chirang | Assam | 783385 | 4 | 90 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 7
GeM-Bidding-9904381.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
IMPELLER WEAR RING,PN503
IMPELLER WEAR RING,PN503
SET OF GASKETS and ORINGS,PN400,412
SET OF GASKETS and ORINGS,PN400,412
STAGE BUSH,PN5403
STAGE BUSH,PN5403
SPACER BUSH,PN543
SPACER BUSH,PN543
STAGE BUSH,PN541
STAGE BUSH,PN541
STAGE BUSH,PN5402
STAGE BUSH,PN5402
O RING F DFUSR LAST STG145X140MM DIA
O RING F DFUSR LAST STG145X140MM DIA
0 RING FSTFNG BOX HUSNG65X3MM DIA RBR
0 RING FSTFNG BOX HUSNG65X3MM DIA RBR
SHFT,PN 210
SHFT,PN 210
IMP ,PN230
IMP ,PN230
SHFT SLEV,PN 524
SHFT SLEV,PN 524
NECK BUSH,PN456
NECK BUSH,PN456
WEAR RING SUC,PN502.01
WEAR RING SUC,PN50201
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 10 | IMPELLER WEAR RING,PN503 | IMPELLER WEAR RING,PN503 | 4 | ea | sheikh_gem | 90 | |
| 20 | SET OF GASKETS and ORINGS,PN400,412 | SET OF GASKETS and ORINGS,PN400,412 | 4 | ea | sheikh_gem | 90 | |
| 30 | STAGE BUSH,PN5403 | STAGE BUSH,PN5403 | 4 | ea | sheikh_gem | 90 | |
| 40 | SPACER BUSH,PN543 | SPACER BUSH,PN543 | 4 | ea | sheikh_gem | 90 | |
| 50 | STAGE BUSH,PN541 | STAGE BUSH,PN541 | 4 | ea | sheikh_gem | 90 | |
| 60 | STAGE BUSH,PN5402 | STAGE BUSH,PN5402 | 4 | ea | sheikh_gem | 90 | |
| 70 | O RING F DFUSR LAST STG145X140MM DIA | O RING F DFUSR LAST STG145X140MM DIA | 4 | ea | sheikh_gem | 90 | |
| 80 | 0 RING FSTFNG BOX HUSNG65X3MM DIA RBR | 0 RING FSTFNG BOX HUSNG65X3MM DIA RBR | 4 | ea | sheikh_gem | 90 | |
| 90 | SHFT,PN 210 | SHFT,PN 210 | 2 | ea | sheikh_gem | 90 | |
| 100 | IMP ,PN230 | IMP ,PN230 | 2 | ea | sheikh_gem | 90 | |
| 110 | SHFT SLEV,PN 524 | SHFT SLEV,PN 524 | 2 | ea | sheikh_gem | 90 | |
| 120 | NECK BUSH,PN456 | NECK BUSH,PN456 | 2 | ea | sheikh_gem | 90 | |
| 130 | WEAR RING SUC,PN502.01 | WEAR RING SUC,PN50201 | 2 | ea | sheikh_gem | 90 |
Categories
26
Required Documents
GST certificate
PAN card
Experience certificates for similar spares supply
Financial statements (audited if available)
EMD/Security deposit documentation (if applicable)
Technical bid documents outlining OEM compliance
OEM authorization letters for KSB Limited items
OEM warranty certificates to be submitted at delivery
Service center/after-sales network details within INDIA
Frequently Asked Questions
How to bid for IOCL Bongaigaon refinery spares tender 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD, OEM authorizations, and OEM warranty certificates. Ensure OEM exclusivity for KSB items and provide India-based service network details. Delivery terms include option quantity adjustments up to 25% with revised delivery timelines. Confirm scope is goods-only unless installation is specified.
What documents are required for IOCL Bongaigaon spares bid 2026?
Required documents include GST certificate, PAN card, experience certificates for refinery spares, audited financial statements, EMD documentation, technical bid detailing OEM compliance, OEM authorization letters, and service-center details within INDIA. Warranty certificates must accompany delivery for OEM items.
What are the technical standards for IOCL spares tender in Bongaigaon?
The tender emphasizes OEM compliance with KSB Limited items and Proprietary Article Certificate. While explicit IS/ISO numbers aren’t listed, bidders must provide OEM warranties and maintain original design tolerances and performance standards per refinery requirements.
When is the delivery deadline for IOCL Bongaigaon refinery spares?
Delivery periods align with the last date of the original delivery order, with option quantities extending time by (additional quantity/original quantity) × original period, minimum 30 days. If original period is under 30 days, the minimum applies. Exact dates to be defined in the contract.
What is the EMD requirement for IOCL Bongaigaon procurement 2026?
EMD details are not disclosed in the available data. Bidders should prepare EMD documents per IOCL terms, typically via online payment or bank guarantee, and be ready to submit with the bid package when requested.
What after-sales support is required for IOCL spares tender 2026?
Bidders must demonstrate INDIA-based installation, commissioning, training, troubleshooting, and maintenance capability. Provide service centers near consignee destinations and upload them with the bid, ensuring timely after-sales support for refinery spares.
What is the scope of supply for IOCL Bongaigaon spares contract 2026?
Scope is limited to supply of goods; installation or commissioning is contingent on terms. The bid must include OEM warranties and ensure alignment with the Proprietary Article Certificate for KSB Limited items.
Which items are included in the IOCL Bongaigaon BOQ 13 items?
Items include IMPELLER WEAR RING, GASKETS & O-RINGS, STAGE BUSH, SPACER BUSH, SHFT SLEV, NECK BUSH, WEAR RING SUC and related components. Quantities are not disclosed; suppliers must align with contract quantities and option adjustments per clause.