Hindustan Petroleum Corporation Ltd Cooling Water Pump Tender 2026 in India – Cooling Water Pump Procurement and 25% Quantity Flexibility

Bidders should prepare documentation as per common tender requirements: GST, PAN, experience certificates, financial statements, EMD proof, and OEM authorizations. Ensure capability to accommodate the 25% quantity variation and align pricing to contracted rates; confirm delivery capacity and after-sales support readiness for HPCL facilities.

Submit GST registration, PAN card, experience certificates for pumping equipment, latest financial statements, EMD proof if applicable, technical bid outlining pump specifications, and OEM authorization if bidding as an authorized dealer. Include any prior project references with relevant capacity and performance data.

Delivery timing follows an option-based extension: calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days. The purchaser may extend delivery time up to the original delivery period during the option exercise.

Current tender data does not specify standards. Bidders should be prepared to demonstrate compliance with typical pumping equipment norms and provide certification documents if requested; verify IS/ISO compliance and pump performance data in subsequent addenda from HPCL.

Quantity variation is allowed up to 25% of bid quantity at contract award and can be adjusted again during the currency of the contract at contracted rates, subject to delivery timing and performance criteria.

The available data does not disclose estimated value or EMD amount. Bidders should monitor official communications for value announcements and ensure readiness to provide EMD or security deposit as per HPCL procurement guidelines once published.

Eligibility typically requires prior experience in supplying pumping equipment, financial stability, and compliance with GST/PAN. Prepare OEM authorization if not directly supplying HPCL-approved brands and ensure capacity to meet potential quantity fluctuations.

Prepare a technical bid and a separate commercial bid with price quotation. Attach mandatory documents (GST, PAN, experience certificates, financials, EMD proof) and OEM authorizations. Await further HPCL instructions for bid submission portals and delivery schedule updates.