IOCL Bongaigaon Refinery BGR Assam X-Ray Baggage Scanner & CAMC Tender 2026
Bid Publish Date
10-Oct-2026, 1:10 pm
Bid End Date
31-Oct-2026, 12:00 pm
Location
Progress
Key Highlights
- • BSD in lieu of EMD mandatory for all bidders
- • 25% quantity variation allowed during and after contract
- • SITC scope: Supply, Installation, Testing & Commissioning + CAMC for 5 years
- • Power equipment subset includes 3 kVA UPS and 1.5 TR inverter split AC
- • Location: IOCL Bongaigaon Refinery, Chirang, Assam
- • No BOQ items listed; procurement emphasis on XBIS with accessories
- • GST handling: bidder to manage GST; reimbursement as per actuals or rates
Tender Overview
Organization: Indian Oil Corporation Limited (IOCL) - Bongaigaon Refinery, Assam. Procurement scope: X-Ray Baggage Inspection System (multi-energy) plus associated equipment including UPS and inverter split AC, with installation and commissioning services, plus CAMC for five years. Location: IOCL Bongaigaon Refinery, Chirang, Assam 783385. Tendered services include supply, installation, testing, commissioning, and ongoing CAMC for the first through fifth year. Quantity & value cues: quantity flexibility up to 25% on order value; emphasis on complete lifecycle support. Key differentiator: BSD in lieu of EMD required; mandatory bid security declaration. Context: Government-backed energy sector tender emphasizing security scanning infrastructure with after-sales support.
Technical Specifications & Requirements
- Product/category: X-Ray Baggage Inspection System (XBIS) with multi-energy imaging; associated accessories; on-site installation and commissioning; uninterrupted power supply (3 kVA UPS) and 1.5 TR inverter split AC for equipment housing.
- Scope: Supply, installation, testing, commissioning (SITC) plus five-year CAMC.
- Standards/requirements: Documentation requires adherence to tender ATC; no explicit ISO/IS standards listed in the data; bidders must ensure technical compatibility for IOCL BGR deployment.
- Delivery/ installation details: Delivery schedule tied to option clause; delivery period scales with quantity adjustments and extended periods as per contract terms.
Terms, Conditions & Eligibility
- EMD alternative: Bid Security Declaration (BSD) to be submitted in lieu of EMD; mandatory for all bidders.
- Option clause: Purchaser may change quantity by ±25% at contract award and during currency with proportional time adjustments; minimum additional time 30 days.
- Scope: Bid price includes SITC; GST to be self-verified by bidder with reimbursement per actuals or applicable rates up to quoted GST.
- Financial standing: No liquidation or bankruptcy; bidder must upload an undertaking.
- Documentation: Upload all required certificates; non-submission may lead to rejection.
- Contact points: IOCL tender inquiries to Ms. N E Hansda (SMTM(P)) and Mr. V Duggall (DGM).
Key Specifications
-
X-Ray Baggage Inspection System (XBIS) with multi-energy imaging
-
UPS: 3 kVA capacity
-
AC: 1.5 TR inverter split unit
-
Scope: SITC + CAMC for 5 years
-
Location: IOCL Bongaigaon Refinery, Assam
Terms & Conditions
-
BSD replaces EMD; mandatory submission on company letterhead
-
Quantity may vary ±25% with extended delivery time rules
-
SITC including CAMC for first to fifth year; GST handled by bidder
-
Delivery schedule linked to contract terms; enforceable per ATC
Important Clauses
Payment Terms
Bid price to include SITC; GST reimbursement as actuals or applicable rates, whichever lower, subject to quoted GST %
Delivery Schedule
Option clause governs delivery extension; minimum additional time 30 days; adjustments based on quantity change
Penalties/Liquidated Damages
Not specified in provided data; penalties would be per IOCL terms in ATC
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Ability to submit Bid Security Declaration in lieu of EMD
-
Experience in SITC of XBIS or related security inspection systems
Tender Data
Bid Details
Quantity
15
Category
MULTI ENERGY X-RAY BAGGAGE SCANNER,
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
2 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
MULTI ENERGY X-RAY BAGGAGE SCANNER, , 3, KVA, ON LINE UPS , 1.5 TR INVERTER SPLIT AC , Instal. And Comm. of XBIS and associated accessories , CAMC for First year , CAMC for Second year , CAMC for Third year , CAMC for Fourth year , CAMC for Fifth year
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
31
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Chirang
Delivery Pincodes
783385
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jay Kumar Prajapati | 783385,IOCL Bongaigaon Refinery | Chirang | Assam | 783385 | 3 | 120 | - |
Authority Records
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Documents 6
GeM-Bidding-10014781.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
17
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Required Documents
GST registration certificate
PAN card copy
Experience certificates showing prior XBIS/SITC projects
Financial statements (latest) demonstrating financial stability
Bid Security Declaration in lieu of EMD (Annexure-6 format)
Technical bid documents and OEM authorizations (if applicable)
Any certificates requested in Buyer Added ATC/Corrigendum
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for IOCL Bongaigaon XBIS tender in Assam 2026
Bidders must submit a BSD in lieu of EMD, provide GST details, and upload technical and financial bids. Ensure SITC scope is covered and CAMC for five years. Include manufacturer authorizations if required and comply with the option clause for quantity changes up to 25%.
What documents are required for IOCL BGR XBIS procurement 2026
Submit GST registration, PAN, experience certificates for XBIS projects, latest financial statements, BSD on company letterhead, OEM authorizations, and all certificates requested in ATC/Corrigendum. Ensure technical bid proves capability for SITC and CAMC across five years.
What are the installation and commissioning requirements for IOCL BGR XBIS
Scope includes Supply, Installation, Testing, Commissioning (SITC) of XBIS plus 3 kVA UPS and 1.5 TR inverter AC; ensure on-site integration, power conditioning, and verification against acceptance tests as per IOCL ATC.
What is the quantity variation clause in IOCL BGR tender Assam
Quantity may be increased or decreased up to 25% of bid quantity at contract placement and during currency at contracted rates; additional time is calculated, with a minimum of 30 days extension.
What are the CAMC requirements for the IOCL BGR XBIS project
CAMC is required for the first through fifth year post-installation; ensure service levels, response times, and spares availability are defined in the commercial contract and aligned with IOCL ATC.
How is GST handled in IOCL XBIS procurement 2026
Bidder must determine GST; IOCL will reimburse as actuals or at the applicable rate, whichever is lower, capped to the quoted GST percentage in the bid.
Where to contact IOCL BGR tender for XBIS and CAMC
For IOCL BGR tender inquiries, contact Ms. N E Hansda (SMTM(P)) or Mr. V Duggall (DGM) at the provided IOCL emails/phone numbers in the ATC.
What security equipment standards apply to IOCL BGR XBIS tender
The tender references XBIS with multi-energy imaging; ensure OEM authorization and conformity with applicable internal IOCL ATC. Specific BIS/ISI/ISO standards are not listed in the data; verify during bid clarification.