Maharashtra Housing and Area Development Authority Scanner (V3) PAC Only Tender Nagpur 2025 - IS 550, EPEAT Gold India, On-Site Warranty
Bid Publish Date
28-Oct-2025, 3:06 pm
Bid End Date
07-Nov-2025, 4:00 pm
Location
Progress
Tender Overview
Organization: Maharashtra Housing and Area Development Authority. The procurement scope targets a Scanner (V3) (Q2) ( PAC Only ) for use in Nagpur, Maharashtra. Key specs include scanning technology, maximum scan size, and optical resolution with performance metrics such as Simplex Colour Scan Speed at 200 dpi (ppm) and Duplex Colour Scan Speed (ipm). Estimated value and exact EMD are not disclosed; the tender emphasizes compatibility with office workflows and on-site warranty. A distinctive term is the option to adjust quantity by up to 25% during and after contract award and a delivery window linked to the original schedule with minimum 30 days. This is a state-level procurement prioritizing local suppliers.
Technical Specifications & Requirements
- Scanner Type, Scanning Technology and Maximum Scan Size are required to be defined by the vendor.
- Maximum Optical Resolution (DPI), Simplex Colour Scan Speed at 200 dpi (ppm) for Document Feeder, and Duplex Colour Scan Speed (ipm) for Document Feeder must meet vendor-provided figures.
- Daily Duty Cycle and Duplex Scanning capability with ADF Tray Capacity (75 GSM) in sheets are essential.
- Connectivity options and Operating System Compatibility must align with MHADA IT environment. The vendor must provide On Site Warranty duration and details.
- Additional requirements include: OEM warranty declarations, ISO 9001: the bidder’s compliance, and service center availability in Maharashtra.
Terms, Conditions & Eligibility
- EMD and exact value not stated publicly; bidders must check portal for current amount and payment method.
- The contract supports an option clause enabling up to 25% quantity variation at contracted rates. Delivery timing starts from the last date of the original delivery order. Minimum extension period is 30 days.
- ATC clauses mandate: hard tender fee receipt (₹590) and required hard copies; Malicious code certificate signed by OEM; OEM warranty declarations; online diagnostics capability and access to updates; EPEAT Gold India certification for the quoted product. Service centers must exist in the state or be established within 30 days of award.
Key Specifications
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Scanner Type
-
Scanning Technology
-
Maximum Scan Size
-
Maximum Optical Resolution (DPI)
-
Simplex Colour Scan Speed at 200 dpi (ppm) for Document Feeder
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Duplex Colour Scan Speed (ipm) for Document Feeder
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Daily Duty Cycle (Pages)
-
Duplex Scanning
-
Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (sheets)
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Connectivity
-
Operating System Compatibility
-
On Site Warranty (years)
Terms & Conditions
-
25% quantity variation allowed during/after contract at contracted rates
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Delivery period linked to original delivery order with minimum 30 days extension
-
Tender fee ₹590; hard copy submission required before bid opening
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OEM warranty declarations and malicious code certificate required
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EPEAT Gold India certification mandatory for quoted product
-
State-level service center presence or establishment within 30 days
Important Clauses
Payment Terms
Not publicly disclosed; bidders should verify portal terms; likely standard government payment after delivery and acceptance
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended time calculation: (increased quantity / original quantity) × original delivery period, min 30 days
Penalties/Liquidated Damages
Not explicitly stated; contract may include LD as per standard MHADA terms; verify at bid stage
Bidder Eligibility
-
Demonstrated experience in supplying scanners with similar capabilities
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Evidence of ISO 9001 compliance or equivalent
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Local service center footprint in Maharashtra or ability to establish within 30 days
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
4
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanner (V3) (Q2) ( PAC Only )
Authority Records
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Documents 5
GeM-Bidding-8520627.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for similar scanner deployments
Financial statements / turnover evidence
EMD documentation (as applicable per tender portal)
Technical bid with product specifications
OEM authorization / authorizations for quoted scanner
Malicious code certificate signed by OEM
Service center details in Maharashtra
Declaration of OEM warranty per tender terms
Online diagnostics capability evidence and update download policy
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Scanner Type | Sheet Fed |
| Generic | Scanning Technology | Contact Image Sensor (CIS) |
| Generic | Maximum Scan Size | A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher |
| Performance | Maximum Optical Resolution (in Dpi) | 600, 1200, 2400, 4800 Or higher |
| Performance | Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder | 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher |
| Performance | Duplex Colour Scan Speed for document (in ipm) for Document Feeder | 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher |
| Document Handling | Daily Duty Cycle (Number of Pages) | 2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher |
| Document Handling | Duplex Scanning | Yes Or higher |
| Document Handling | Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) | 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher |
| Compatibility | Connectivity | 1 x USB |
| Compatibility | Operating System Compatibility | Windows, Linux, Mac OS |
| Certification | On Site Warranty (in Years) | 3 Or higher |
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the scanner tender in Nagpur Maharashtra 2025
Bidders must register on the MHADA portal, submit the soft tender fee ₹590, provide GST/PAN, and upload OEM authorization, EMD documents, and technical bid. Ensure the scanner meets IS 550 and EPEAT Gold India requirements, and confirm on-site warranty duration before submission.
What documents are required for MHADA scanner procurement 2025
Required documents include: GST certificate, PAN card, experience certificates for similar scanners, financial statements, EMD, OEM authorizations, malicious code certificate, and proof of service center in Maharashtra or plan to establish within 30 days.
What are the technical specifications for the scanner in this tender
Specs include Scanner Type, Scanning Technology, Maximum Scan Size, Maximum DPI, Simplex Colour Scan Speed at 200 dpi (ppm), Duplex Scan Speed (ipm), Daily Duty Cycle, ADF tray capacity at 75 GSM, Connectivity, and OS compatibility. OEM must certify with IS 550 compliant and EPEAT Gold India.
What is the EMD requirement for the MHADA scanner bid 2025
EMD amount details are not disclosed publicly; bidders should verify on the portal during bid; ensure eligible payment method and deadline as stated in vendor terms and conditions.
When is the delivery deadline and option period for quantity variation
Delivery starts from the last date of the original delivery order; option to increase up to 25% during/after contract at contracted rates; if extended, time is calculated by the formula and minimum 30 days, with possible extension to original delivery period.
What brand or OEM constraints exist for the scanner procurement
OEM must provide OEM warranty, malicious code certificate, and have a system for online diagnostics and updates; EPEAT Gold India certification is required; service centers must exist in Maharashtra or be established within 30 days of award.
What is the required service support and escalation for MHADA scanner
Bidder/OEM must provide a dedicated toll-free service number, an escalation matrix, and ensure functional service centers in the state; in case of carry-in warranty, local service coverage is mandatory.
What is the significance of EPEAT Gold India certification in this tender
EPEAT Gold India certification ensures environmental and energy efficiency compliance for the scanner; bidders must confirm this certification for the quoted model and provide documentary evidence with the technical bid.