Port Department Puducherry Security Manpower Services Tender Pondicherry 2026 – Unarmed Guards, EMD ₹43000, Payroll Model
Bid Publish Date
11-Sep-2026, 7:14 pm
Bid End Date
21-Sep-2026, 8:00 pm
EMD
₹43,000
Location
Progress
Tender Overview
The Port Department, Puducherry, seeks a service provider to supply unarmed security manpower for Office/Commercial/Institutional and Residential premises in Pondicherry, Puducherry 605007. The tender requires an EMD of ₹43,000 and allows a 25% increase/decrease in contract quantity or duration at issuance. The service must be delivered by a provider with an office in the consignee state, and salaries must be paid by the service provider upfront with subsequent reimbursement. A dedicated toll-free support line and an escalation matrix are mandatory. The contract emphasizes payroll obligations and non-subcontracting without consent, reinforcing compliance and accountability.
Technical Specifications & Requirements
- EMD: ₹43,000 via DD to Director, Port Department, Puducherry; scanned proof must accompany bid; hard copy within 5 days post bid end/opening.
- Contract scope: Security manpower for unarmed protection in office/commercial/institutional/residential settings in Puducherry. 25% quantity/duration variation allowed at contract award and execution.
- Payroll model: At least 40% of required manpower on service provider payroll for at least one year; documentary evidence to be uploaded for verification.
- Service standards: Office of service provider must be in state; dedicated toll-free number; escalation matrix; payment terms require salaries to be paid by provider with PF/ESIC docs and bank statements to the buyer.
- Submission & compliance: Non-submission of required certificates/documents can lead to rejection; no assignment/sub-contract without buyer consent; full liability remains with the seller.
Terms, Conditions & Eligibility
- EMD details: ₹43,000 in Demand Draft payable to Director, Port Department, Puducherry; proof to be uploaded with bid; hard copy due within 5 days of bid end/opening.
- Payroll & staffing: Minimum 40% payroll-based manpower; salaries paid by provider before claiming reimbursement; provide PF/ESIC and bank statements.
- Office requirement: Provider must maintain an equivalent office in the state of the consignee; documentary evidence required.
- Support & liability: Dedicated toll-free support; escalation matrix; no subcontract/assignment without prior consent; joint liability remains with contractor and assignee.
- General compliance: Bids void if essential certificates/Documents not uploaded; contract scope may vary by up to 25%; payment terms aligned to service delivery and statutory compliance.
Key Specifications
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EMD amount: ₹43,000
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Location: Puducherry (Pondicherry)
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Category: Unarmed security manpower services for Office/Commercial/Institutional/Residential premises
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Payroll requirement: at least 40% of manpower on service provider payroll for 12 months
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Payment & compliance: salaries paid by provider with PF/ESIC documentation and bank statements submitted to Buyer
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Contract variation: up to 25% increase/decrease in quantity or duration at contract issuance/award
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Office requirement: service provider must have an office in the consignee state
-
Support: dedicated toll-free service line and escalation matrix
Terms & Conditions
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EMD of ₹43,000 via Demand Draft to Port Department, Puducherry; hard copy due within 5 days
-
Minimum 40% payroll-based manpower for at least one year; payroll evidence required
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Office in Puducherry/state of consignee; dedicated toll-free number and escalation matrix
Important Clauses
Payment Terms
Salaries paid by service provider upfront; reimbursement from buyer with PF/ESIC documentation and bank statements; no CASH payments; monthly or as agreed in contract after verification.
Delivery Schedule
Delivery timeline not specified; contract duration adjustable up to 25% at issuance and award; implementation aligned with staffing requirements post-award.
Penalties/Liquidated Damages
Penalties described as part of contract; specific LD rates not disclosed in tender data; non-compliance with payroll and statutory filings may attract penalties.
Bidder Eligibility
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Bidder must have a valid security service license and operate an office in Puducherry
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Eligible bidders must demonstrate payroll capability with at least 40% manpower on payroll for 12 months
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Bidders should provide GST, PAN, and up-to-date PF/ESIC compliance documents
Tender Data
Bid Details
Quantity
18
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
30
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Security Guard
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Pondicherry
Delivery Pincodes
605001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bijoy. K.M. | 605001,Port Department, No.1, Dumas Street | Pondicherry | Puducherry | 605001 | 18 | - | Tenure/ Duration of Employment (in months) : 12 Basic Pay (Minimum daily wage) : 421.67 Provident Fund (INR per day) : 50.6 EDLI (INR per day) : 2.11 ESI (INR per day) : 13.7 EPF Admin charge (INR per day) : 2.11 Bonus (INR per day) : 0 Optional Allowance 1 (in Rupees) : 0 Optional Allowance 2 (in Rupees) : 0 Optional Allowance 3 (in Rupees) : 0 Number of working days in a month : 30 |
Authority Records
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Documents 5
GeM-Bidding-9878802.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for security manpower contracts
Financial statements (last 2 financial years)
EMD payment proof (Demand Draft of ₹43,000) or scanned DD proof
Technical bid documents (as per tender format)
OEM authorizations or security service provider licenses (if applicable)
Documentary evidence of an office in the state of Puducherry
Payroll documentation or evidence showing at least 40% manpower on provider payroll for the past year
PF/ESIC compliance documents and bank statements for salary disbursement
Frequently Asked Questions
Key insights about PUDUCHERRY tender market
How to bid for security manpower tender in Puducherry 2026?
Bidders must submit GST, PAN, experience certificates, and financials, plus a Demand Draft of ₹43,000 as EMD. Ensure an office in Puducherry, provide payroll evidence showing 40% staff on your payroll, and upload the dedicated toll-free support and escalation matrix. Submit all required certificates with the bid.
What documents are required for Puducherry security staffing bid 2026?
Required documents include GST certificate, PAN card, two years of financials, security service licenses, experience certificates for similar deployments, EMD proof (₹43,000), technical bid form, and payroll evidence showing 40% in-house staffing. Include office proof in Puducherry and PF/ESIC compliance details.
What are the EMD and variation terms for this tender?
EMD is ₹43,000 via Demand Draft to Port Department, Puducherry. The contract may vary by up to 25% in quantity or duration at contract issuance and award. Bidder must accept revised scope or duration as part of the award terms.
Which standards or certifications apply to security manpower in Puducherry tender?
While specific IS/ISO standards are not listed, bidders must provide PF/ESIC documentation and payroll compliance. Ensure valid security service license and local office in Puducherry, with proper GST and PAN details to meet eligibility criteria.
When is the submission deadline for the Puducherry security staff bid?
Exact bid end date is not disclosed in the data. Bidders should prepare EMD, office proof in Puducherry, payroll evidence, and all statutory docs in advance and monitor Bidder terms for submission deadlines and hard copy submission within five days of bid end/opening.
What is required to prove payroll capability for this tender?
Bidders must show at least 40% of total required manpower on the service provider’s payroll for one year. Upload payroll records or official documents validating deployment, along with PF/ESIC compliance and bank statements for salary disbursement to staff.
What is the payment process for security services under this contract?
Salaries are paid by the service provider first; the buyer reimburses with statutory documentation (PF, ESIC) and bank statements. Ensure timely payroll processing, maintain transparent payroll ledgers, and submit all required statutory documents during payment claims.
What are the subcontracting rules for this Puducherry security tender?
Sub-contracting is prohibited without prior written consent from the buyer. The primary bidder remains jointly and severally liable with any sub-contractor for contract performance and compliance, ensuring uninterrupted accountability and service quality.