HQIDS MOSQUITO REPELLENT MACHINE WITH REFILL and Related Hygiene Products Tender 2025

Tender Overview

HQIDS (Department Of Military Affairs) invites bids for a varied hygiene and pest-control product bundle including MOSQUITO REPELLENT MACHINE WITH REFILL, MOSQUITO REPELLENT CREAM, TRANSPARENT TAP 2 INCH WIDTH, TRANSPARENT TAP 4 INCH WIDTH, HIT MOSQUITO SPRAY, INSECT KILLER SPRAY, MOP WITH HANDLE, AER POCKET ROOM FRESHNER, and TOILET FLUSH TANK CLEANER. The scope appears to cover multiple consumables and equipment in one procurement package, potentially for defense facilities. Key differentiators include a requirement for advance sample approvals and post-approval bulk supply conformity, plus dedicated service support channels. The BOQ lists 9 items, with no specified quantities in the available data, and no start/end dates provided. Unique terms emphasize sample-based validation, non-liability for bulk delay due to sample approval time, and a post-approval deviation mechanism. This tender targets vendors with strong compliance, timely delivery, and ready OEM support capabilities.

Technical Specifications & Requirements

• Product categories: MOSQUITO repellents, insect control sprays, cleaning and hygiene supplies, household taps, and room fresheners
• Sample approval: 1 advance sample required within 5 days of award; modification list provided within 5 days; bulk supply must align with approved sample
• Delivery impact: if buyer delays sample approval, delivery period is re-fixed without liquidated damages for the delay
• Vendor obligations: supply of samples free of cost for testing; expenses for bulk pre-approval samples borne by seller if samples fail
• Service requirements: dedicated toll-free service support line and a defined escalation matrix
• BOQ: 9 items; exact quantities not disclosed in available data
• Compliance: bidders must avoid liquidation or bankruptcy status and provide an undertaking
• OEM/Service: post-sale service support arrangements required

Terms, Conditions & Eligibility

• EMD/financials: exact amount not disclosed; bidders must submit bid-embedded financial health undertakings
• Sample regime: advance sample approval prior to bulk manufacturing; non-conforming samples may lead to contract termination
• Payment terms: not specified in the available data; escalation for service support required
• Documentation: GST registration, PAN, experience certificates, financial statements, and OEM authorizations expected as part of bidder submission
• Deliverables: bulk supply only after sample approval; modifications per buyer guidance
• Liability: delay penalties contingent on buyer-side approval timings; LD not applicable during sample approval delay
• Compliance: Bidders must be non-liquidated, not undergoing receivership, and capable of providing dedicated service support
• 9-item scope: aligns with MOSQUITO repellents, cleaners, and taps as listed in the tender categories