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Indian Army Department Of Military Affairs Bed Linen and Cleaning Supplies Tender 2026 India

Bid Publish Date

23-Feb-2026, 1:48 pm

Bid End Date

05-Mar-2026, 2:00 pm

Value

₹98,550

Progress

Issue23-Feb-2026, 1:48 pm
AwardPending
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Quantity

758

Category

Bed Sheet Double Bed

Bid Type

Two Packet Bid

Key Highlights

  • • Defence preference for vendors with prior defence supply experience
  • • Sample approval by managing committee within 3 days of bid publication
  • • Option clause enabling +/-25% quantity adjustment during contract
  • • Delivery timeline tied to last date of original delivery order with calculated extensions
  • • Mandatory submission of PAN, GSTIN, cancelled cheque, and EFT mandate
  • • No explicit EMD amount published in data; confirm amount and method
  • • Multi-item procurement including bed linens and cleaning products
  • • Centralized delivery and packaging standards likely required

Categories 9

BED SUPPLY OF BLANKET PHENOLIC CLEANING CONSUMABLES BLANKET COSMETICS BED SHEET ANTISEPTIC LIQUID & CREAM CLEANING AND DISINFECTING SOLUTIONS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of consumables and household items including Double bed sheets and blankets, Toilet and Floor cleaners in 500 ml/5 L packaging, 200 ml handwash, 1 L Collin, 1 L room spray, dusting cloth, and related items. Estimated value is ₹98,550.00, with potential quantity adjustments up to 25% during contract execution. A sample will be provided within 3 days of bid publication for committee approval, and past defence suppliers may receive preference. This procurement targets reliable suppliers capable of meeting multi-item delivery schedules and quality checks under standard government governance.

  • Organization: Indian Army (Department Of Military Affairs)
  • Product scope: Bed linens, cleaners, handwash, room spray, dusting cloths
  • Estimated value: ₹98,550.00
  • Delivery consideration: Optional quantity adjustments up to 25%; extended delivery timelines governed by order mechanics
  • Unique factor: Defence preference for previous suppliers, sample verification within 3 days

Technical Specifications & Requirements

  • No specific technical specifications are listed in the tender text; however, the BOQ comprises 10 items, all related to household textiles and cleaning products. Bidders should be prepared to supply standard hotel/home use items meeting general government procurement quality expectations.
  • Sample-based approval process is mandatory prior to finalization.
  • Bidder must adhere to delivery timelines as defined by option clause and original delivery schedule; exact delivery days are contingent on the contract and quantity fluctuations.
  • Key compliance focus areas include product integrity, packaging suitability, and ability to supply multi-item orders to a centralized procurement point.

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data (verify in tender portal).
  • Delivery terms: Option clause allows 25% quantity increase/decrease; delivery period calculated from last order date; minimum extension 30 days.
  • Sample requirement: Vendor must submit sample within 3 days of bid publication; sample reviewed by managing committee.
  • Document submission: Copy of PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
  • Defence preference: Past defence suppliers may receive priority.
  • Bid creation: Vendor code creation requires the specified documents; ensure all are current and verifiable.
  • Warranty/quality: Not explicitly stated; align with standard government procurement quality norms and post-supply support expectations.

Key Specifications

  • Bed sheets and blankets (Double Bed) specification inferred from category

  • Cleaning liquids: Toilet Cleaner Liquid 500ml, Floor Cleaner 500ml, Phenolic disinfectant 5L

  • Handwash 200ml, Collin 1L, Room Spray, Dusting Cloth

  • Sample-based approval by managing committee within 3 days

  • Defence supplier preference for prior engagements

Terms & Conditions

  • 25% quantity variation allowed during contract

  • 3-day sample submission and approval process

  • Submission of PAN, GSTIN, cancelled cheque, and EFT mandate

Important Clauses

Payment Terms

EMD details not disclosed; verify tender portal; typical terms may include advance/partial payment on delivery

Delivery Schedule

Delivery period linked to last date of original delivery order; extended period calculated via (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; expect standard latencies and potential LDs per contract for delayed delivery

Bidder Eligibility

  • Must be registered entity with valid GSTIN and PAN

  • Experience in supplying consumer cleaning products and bed linens is advantageous

  • Ability to comply with sample approval and multi-item delivery requirements

Documents 4

GeM-Bidding-9030593.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Bed Sheet Double Bed Bed Sheet Double Bed 9 nos qm@9rr 15
2 Blanket Double Bed Blanket Double Bed 4 nos qm@9rr 15
3 Toilet Cleaner Liquid 500ml Toilet Cleaner Liquid 500ml 150 nos qm@9rr 15
4 Floor Cleaner 500ml Floor Cleaner 500ml 150 nos qm@9rr 15
5 5ltr of class black phenolic disinfectant fluid 5ltr of class black phenolic disinfectant fluid 130 nos qm@9rr 15
6 Toilet Brush Toilet Brush 40 nos qm@9rr 15
7 200ml Liquid Handwash 200ml Liquid Handwash 100 nos qm@9rr 15
8 Collin 1 Ltr Collin 1 Ltr 50 nos qm@9rr 15
9 Room Spray Room Spray 50 nos qm@9rr 15
10 Dusting Cloth Dusting Cloth 75 mtr qm@9rr 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Vendor code creation documents

6

Any prior defence supplier certifications or approvals (if available)

7

Sample submission documentation (within 3 days of bid publication)

Frequently Asked Questions

How to bid for Indian Army bed linens and cleaners tender 2026?

Bidders must register on the GEM portal, attach PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure sample submission within 3 days of bid publication for committee approval, and be prepared for 25% quantity variation. Follow delivery terms and defence-preference provisions as applicable.

What documents are required for the Indian Army procurement bid in 2026?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, and vendor code creation papers. If any defence experience exists, include relevant certifications. Prepare product specifications aligned to cleaning products and bed linens.

What are the delivery terms and option clause for quantity changes?

The option clause allows ±25% quantity variation at contract placement and during currency at contracted rates. Delivery period starts from the last date of the original order; extended time uses a formula with minimum 30 days, ensuring supply continuity for multi-item orders.

Which items are included under the Army tender for 2026?

Items include Double bed sheets, Double blankets, Toilet and Floor cleaners (500ml), 5L phenolic disinfectant, Toilet brush, 200ml handwash, 1L Collin, room spray, and dusting cloths. All items are intended for centralized procurement and uniform quality across locations.

What is the role of defence preference in vendor selection?

Vendors with prior defence supply experience may receive preference. This can influence evaluation criteria, contract award decisions, and priority during sample evaluation and approvals, potentially expediting the procurement process for trusted suppliers.

What are the key eligibility criteria for this Army tender 2026?

Eligibility centers on valid GSTIN and PAN, ability to submit EFT mandate, sample submission within 3 days, and capability to supply multiple items per order. Prior defence exposure is advantageous but not mandatory for selection.

How will samples be evaluated for the Indian Army tender?

Samples must be provided within 3 days, reviewed by the managing committee, and approved before final procurement. Samples establish product conformity to expected quality and packaging standards, impacting the bid’s overall acceptance and eligibility for award.