The Automotive Research Association Of India Servo Hydraulic Actuator Tender Pune Maharashtra 2026 Installation & Commissioning
Progress
Key Highlights
- • OEM authorization and OEM-certified resource requirement for installation and commissioning
- • Data sheet submission mandatory; mismatch leads to rejection
- • Training: 4 employees at ARAI HTC Chakan for 2 days
- • Delivery quantity flexibility: ±25% during contract at contracted rates
- • Invoice must be in consignee name with consignee GSTIN
- • GST reimbursement limited to actuals or lower applicable rate
Tender Overview
Organization: The Automotive Research Association Of India (ARAI). Product/Service: Servo hydraulic rotary actuator, transportation for servo hydraulic actuator, installation and commissioning, hydraulic service manifold, and installation/commissioning for HSM. Location: PUNE, MAHARASHTRA - 410301. Tender scope includes installation, commissioning, testing, and training with OEM involvement; data sheet submission is mandatory; training at ARAI HTC Chakan for 4 employees over 2 days. Optional quantity expansion up to 25% during and after contract. The bid requires complete vendor onboarding documents and a provision for GST-related adjustments aligned to actuals. Unique aspect: clear emphasis on OEM authorization and field-training requirements.
Technical Specifications & Requirements
- No explicit product specifications are published; data sheet upload is mandatory for bids and must match technical parameters to avoid rejection.
- Installation, commissioning, testing, and training must be conducted by the OEM or an OEM-certified resource or authorised reseller.
- Training: 4 employees, at ARAI HTC Chakan, duration 2 days.
- Authorisation: OEM authorization or manufacturer certificate from an authorised distributor/service provider.
- Invoicing: invoice must be raised in the consignee name with the consignee GSTIN.
- Scope includes provision of all essential accessories for the supplied items.
- Data sheet mismatch may lead to bid rejection; GST handling is per actuals with a cap on GST percentages.
Terms, Conditions & Eligibility
- Quantity flexibility: up to 25% increase/decrease at contract placement and during currency at contracted rates.
- Market life: offered products must have at least 2 years residual market life and not be end-of-life.
- Data submission: include PAN, GSTIN, cancelled cheque, EFT mandate; data sheet uploaded with bid.
- Installation/commissioning by OEM-certified resources; OEM authorization required for distributors.
- Training location and duration specified; invoices to be GST-compliant.
- GST reimbursement terms: actuals or applicable rate, whichever is lower, with a cap on GST percentage.
Key Specifications
-
Product/service names: servo hydraulic rotary actuator, servo hydraulic actuator transport, HSM installation/commissioning
-
Quantity/scale: not specified in BOQ; 5 items in BOQ but unit quantities N/A
-
Estimated value: not disclosed
-
Standards/certifications: not specified; data sheet verification required
-
Delivery/installation: installation and commissioning by OEM-certified personnel; training at ARAI Chakan
-
Warranty/after-sales: not explicitly stated; OEM authorization implied
Terms & Conditions
-
25% quantity variation during and after contract at contracted rates
-
2-year residual market life requirement for offered products
-
Data sheet alignment mandatory; GST handling per actuals and lower rate
Important Clauses
Payment Terms
GST reimbursement based on actuals or lower applicable rate; invoice in consignee name with GSTIN
Delivery Schedule
Delivery quantities may vary up to 25% with extension logic; delivery period linked to original delivery date
Penalties/Liquidated Damages
Not explicitly stated in provided terms; standard purchase terms may apply
Bidder Eligibility
-
Must provide OEM authorization or be OEM-certified service provider
-
Must submit PAN, GSTIN, cancelled cheque, EFT mandate
-
Must upload product data sheet and demonstrate 2+ years of market life remaining
Tender Data
Bid Details
Quantity
5
Category
Servo hydraulic Rotary Actuator
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Group wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Servo hydraulic Rotary Actuator , Transportation for Servo hydraulic Rotary Actuator , Installation and Commissioning , HYDRAULIC SERVICE MANIFOLD , Installation and Commissioning for HSM
Advisory Bank
Bank Of Baroda
ePBG Percentage
5%
ePBG Duration (Months)
24
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
18-08-2026 15:00:00
Pre-Bid Venue
To attend pre-bid meeting bidders shall email the list of participants and their mail ids to [email protected] before 1 working day of pre-bid meeting so that online meeting link will be shared to them.
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
Pune
Delivery Pincodes
410501
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anand Balawantrao Desai | 410501,Plot No. E1/1, MIDC Chakan Phase - III, Pune - 410 501, India | Pune | Maharashtra | 410501 | 1 | 120 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9753107.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Servo hydraulic Rotary Actuator
Servo hydraulic Rotary Actuator
Transportation for Servo hydraulic Rotary Actuator
Transportation for Servo hydraulic Rotary Actuator
Installation and Commissioning
Installation and Commissioning
HYDRAULIC SERVICE MANIFOLD
HYDRAULIC SERVICE MANIFOLD
Installation and Commissioning for HSM
Installation and Commissioning for HSM
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Servo hydraulic Rotary Actuator | Servo hydraulic Rotary Actuator | 1 | nos | sto-abd | 120 | |
| 2 | Transportation for Servo hydraulic Rotary Actuator | Transportation for Servo hydraulic Rotary Actuator | 1 | nos | sto-abd | 120 | |
| 3 | Installation and Commissioning | Installation and Commissioning | 1 | nos | sto-abd | 120 | |
| 4 | HYDRAULIC SERVICE MANIFOLD | HYDRAULIC SERVICE MANIFOLD | 1 | nos | sto-abd | 120 | |
| 5 | Installation and Commissioning for HSM | Installation and Commissioning for HSM | 1 | nos | sto-abd | 120 |
Categories
15
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Data Sheet of offered product(s)
OEM authorization / Manufacturer certificate for OEM distributor
Vendor Code Creation documents as applicable
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the servo hydraulic actuator tender in Pune Maharashtra 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the product data sheet. Ensure OEM authorization and OEM-certified installation capability; training at ARAI Chakan is required for 4 employees over 2 days. Quantity may vary by 25%, and GST is reimbursed per actuals or the lower applicable rate.
What documents are required for submission in the Maharashtra ARIA tender?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and the product data sheet. Include OEM authorization and distributor certificates, along with training plan and invoices in consignee name with GSTIN. Ensure data sheet matches bid parameters to avoid rejection.
What are the installation requirements for OEM-certified technicians in Pune?
Installation and commissioning must be performed by OEM-certified personnel or an OEM-authorised reseller. Provide OEM authorization certificate in bid; ensure technicians attend the ARAI Chakan training for 2 days, covering 4 participants.
When can the quantity be increased under the option clause in this tender?
The purchaser may increase the quantity up to 25% of the bid quantity at the contracted rates at contract placement, with potential extension during the currency, calculated by the formula provided in terms.
What standards or certifications are explicitly required for this ARIA tender?
No explicit numeric standards are published; however, OEM authorization, data sheet alignment, and GST compliance are mandatory. Ensure data sheet matches product specifications and that installation is conducted by OEM-certified resources.
How is GST handled for invoice submission in this procurement?
GST will be reimbursed based on actuals or the applicable lower rate, with a cap equal to the quoted GST percentage. Invoices must be raised in the consignee name with the consignee GSTIN.
What is the training arrangement for the selected bidder in this tender?
Training is mandated for 4 employees at ARAI HTC Chakan for a duration of 2 days. Include the training plan in the bid and ensure participants are identified with names and designations.