Western Coalfields Limited Hose Parts Procurement Tender 2025 India – 107 Items, EMD ₹2,731, Estimated Value ₹4,263,890

Tender Overview

Western Coalfields Limited, under Coal India Limited, invites bids for procurement of HOSE PARTS across a wide range of part numbers (over 100 SKUs listed, including front support steering hoses and flange-type hoses) with an estimated value of ₹4,263,890 and an EMD of ₹2,731. The scope centers on supplying a diverse catalog of hose parts and face seals to support mine equipment and related systems. The tender emphasizes an option clause allowing a ±25% quantity adjustment at contract, and requires OEM/manufacturer authorization for authorized distributors. Location and start/end dates are not disclosed in the data provided, suggesting timelines will be issued with the bid. A significant differentiator is the breadth of part numbers and the need to align with OEM standards for multiple hose components. Unique aspects include a large, catalog-style BOQ with 107 items and the requirement for official authorization from the OEM. The procurement aims to ensure secure supply of critical hydraulic and air-hose components for ongoing operations.

Technical Specifications & Requirements

• Product category: HOSE PARTS and related components (front support piping, hose face seals, hose flanges, and associated fittings)
• Estimated value: ₹4,263,890;
• EMD: ₹2,731;
• BOQ: 107 items with numerous part numbers (e.g., 07124010A9, 4266221252, 07088012A5, 5690788361, etc.);
• Standards/quality: Not specified in the data; bidders must rely on OEM/Manufacturer Authorization per terms; delivery terms governed by option clause; supplier must be OEM-authorized if bidding through distributors.
• Delivery/installation: Not detailed in the data; option clause allows contract quantity adjustments up to 25% and delivery period mechanics described in terms; terms emphasize risk of non-performance triggers.
• Compliance: OEM authorization required for distributors; non-transferable contract; liability remains with vendor and any sub-contractors; termination rights for non-performance.

Terms, Conditions & Eligibility

• EMD: ₹2,731; payment terms not detailed in the provided data
• Eligibility: OEM authorization required for distributors; joint/solid liability for performance; no subcontracting without buyer consent
• Delivery: Option to increase quantity up to 25% during contract; delivery period adjustments based on original and extended periods, with minimum 30 days for added time
• Penalties: Buyer may terminate for material breach, delay, bankruptcy, misrepresentation, or inability to deliver; penalties or LD not numerically specified
• Documentation: Manufacturer authorization form/certificate required; other standard bid documents implied (GST, PAN, experience certificates)
• Brand/OEM: Specific OEM authorization required for bidders acting as distributor/seller
• Warranty/AMC: Not specified in the data; terms imply post-delivery responsibility lies with seller