GEM

Indian Army Gypsy Parts Tender Hazaribag Jharkhand 2025 Oil Filters, Lubricants & Body Parts

Posted

22 Oct 2025, 07:15 pm

Deadline

01 Nov 2025, 08:00 pm

Value

₹1,00,000

Location

HAZARIBAGH , JHARKHAND

Progress

Issue22 Oct 2025, 07:15 pm
AwardPending
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Quantity

22

Category

Gypsy oil filter

Bid Type

Single Packet Bid

Key Highlights

  • • Vendor code creation is mandatory for participation
  • • Option clause allows ±25% quantity variation during and after contract
  • • Delivery period adjustments tie to last date of original/extended orders with a minimum 30 days rule
  • • Submission of PAN Card, GSTIN, cancelled cheque, and EFT Mandate certified by bank is required
  • • 20 items in BOQ; no item-level quantities disclosed in tender data
  • • No explicit technical standards or OEM brands specified

Categories 15

TRANSMISSION OIL VALVE PARTS AND ACCESSORIES ENGINE OIL BRAKE ENGINE BRAKE OIL WIRE GEAR FUEL FILTERS LUBRICATING OILS COOLANT FUEL PUMP WORM GEAR GEAR OIL WHEEL BEARING

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a range of Gypsy vehicle consumables and body parts in HazariBAG, Jharkhand (PIN 824505). The procurement covers Gypsy oil filters, air filters, fuel filters, engine/transmission/oil lubricants, coolant, brake fluid, seat covers, wheel bearings, brake shoes, fuel pump, radiator, bike filters, KM wires, and related items. Estimated value is ₹100,000 with a flexible quantity clause of ±25% under the option clause. The scope includes supply of 20 items with a unified delivery/fulfillment mechanism and vendor code creation requirements. The tender emphasizes adherence to delivery timelines and proper vendor documentation, with emphasis on compliance to standard procurement practices. This opportunity targets suppliers of genuine vehicle spares and lubricants for defense mobility needs in Jharkhand.

Technical Specifications & Requirements

  • Product categories: Gypsy and bike oils, filters (oil, air, fuel), body repair/paint, windshield with motor, brake fluid, seat covers, wheel bearings, brake shoes, fuel pump, radiator, KM wire.
  • Quantity guidance: Not disclosed; tender specifies 20 items in BOQ, with no item-level quantities provided.
  • Standards/certifications: No technical standards or IS codes specified in the data.
  • Quality/brand expectations: Not specified; bidders should rely on standard procurement compliance and OEM approvals if applicable.
  • Delivery/installation: Delivery timeline unspecified; option clause implies potential quantity adjustments up to 25% during contract.
  • Experience/eligibility clues: Vendors must complete vendor code creation and provide mandated bank and tax documentation.

Terms, Conditions & Eligibility

  • EMD / security: Amount not disclosed in the data.
  • Delivery terms: Quantity uplift up to 25% during contract; delivery period adjustments linked to last delivery/date and extended period.
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank.
  • Payment terms: Not explicitly detailed; standard government practice may apply.
  • Eligibility criteria: Vendor code creation required; compliance with submission of required banking and tax documents.
  • Penalties: Not specified; standard contract penalties may apply on non-performance.
  • Warranty/AMC: Not specified in the data.
  • Cancellation/renewal: Not specified; option clause governs quantity variation.

Key Specifications

  • Product/service names: Gypsy oil filters, Gypsy air filter, Gypsy fuel filter, Gypsy body repair, Gypsy half body paint, Gypsy windshield with motor, Gypsy gear oil, Gypsy engine oil, Gypsy transmission oil, Gypsy coolant 2.5L, Gypsy brake fluid, Gypsy seat cover, Gypsy wheel bearing, Gypsy brake shoe, Gypsy fuel pump, Gypsy radiator, Bike engine oil, Bike air filter, Bike brake shoe, Bike KM wire

  • Estimated value: ₹100,000

  • BOQ total items: 20 (actual quantities not disclosed)

  • Delivery terms: Not explicitly defined; option clause allows quantity variation up to 25%

Terms & Conditions

  • Option clause permits ±25% quantity change at contract placement and during currency

  • Vendor code creation required with PAN, GSTIN, cancelled cheque, EFT mandate

  • Delivery period aligns with last date of original/extended order; minimum 30 days for extended time

Important Clauses

Payment Terms

Not explicitly stated; vendors should anticipate standard government payment processes post submission and acceptance

Delivery Schedule

Delivery period calculated from last date of original/delivery order; option clause may extend time; minimum 30 days for additional time

Penalties/Liquidated Damages

Not specified in data; bidders should assume standard LD terms for defense procurement unless stated otherwise

Bidder Eligibility

  • Must complete vendor code creation with PAN and GSTIN

  • Provide EFT Mandate certified by bank

  • Submit required banking and tax documents with bid

Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Gypsy oil filter Gypsy oil filter 1 pieces stn@acct 15
2 Gypsy air filter Gypsy air filter 1 pieces stn@acct 15
3 Gypsy Fuel Filter Gypsy Fuel Filter 1 pieces stn@acct 15
4 Gypsy body repair Gypsy body repair 1 job stn@acct 15
5 Gypsy Half Body Paint Gypsy Half Body Paint 1 job stn@acct 15
6 Gypsy L H windshield with motor Gypsy L H windshield with motor 1 pieces stn@acct 15
7 Gypsy Gear Oil Gypsy Gear Oil 1 pieces stn@acct 15
8 Gypsy Engine Oil Gypsy Engine Oil 1 pieces stn@acct 15
9 Gypsy Transmission Oil Gypsy Transmission Oil 1 pieces stn@acct 15
10 Gypsy Coolant 2.5L Gypsy Coolant 2.5L 1 pieces stn@acct 15
12 gypsy Brake Fluid gypsy Brake Fluid 1 pieces stn@acct 15
13 Gypsy Seat Cover Gypsy Seat Cover 1 job stn@acct 15
16 Gypsy Wheel Bearing Gypsy Wheel Bearing 1 set stn@acct 15
18 Gypsy Brake Shoe Gypsy Brake Shoe 2 set stn@acct 15
19 Gypsy Fuel Pump Gypsy Fuel Pump 1 pieces stn@acct 15
20 Gypsy Radiator Gypsy Radiator 1 pieces stn@acct 15
21 Bike Engine Oil Bike Engine Oil 1 pieces stn@acct 15
22 Bike Air Filter Bike Air Filter 1 pieces stn@acct 15
23 Bike Brake Shoe Bike Brake Shoe 2 set stn@acct 15
24 Bike KM Wire Bike KM Wire 1 pieces stn@acct 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Vendor code creation documentation

6

Any other bank/account details as required by procurement

7

Tax compliance certificates (as applicable)

Frequently Asked Questions

How to bid for Gypsy parts tender in HazariBAG Jharkhand 2025?

Bidders must register for vendor code creation, submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by the bank. Ensure supply of Gypsy oil filters, air filters, fuel filters, paints, oils, and related items per 20-item BOQ with quantity variation up to 25%.

What documents are required for vendor code creation in this tender?

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate, all certified by the bank. These form part of the bid submission for Indian Army procurement in HazariBAG, Jharkhand.

What is the estimated contract value and item scope for this tender?

Estimated value is ₹1,00,000 for 20 Gypsy and bike spare item categories including filters, oils, and body parts. The exact item quantities are defined in the BOQ but not disclosed in the data.

Are there any specific standards or brands required for Gypsy parts?

No explicit standards or OEM brand requirements are listed in the tender data. Bidders should ensure compliance with standard defense procurement practices and any OEM authorizations when applicable.

What delivery terms apply to quantity variations under this tender?

An option clause allows ±25% quantity variation at contract placement and during currency. Delivery timelines link to the last date of the original order, with a minimum 30-day extension as applicable.

What are the key eligibility criteria for this Indian Army procurement?

Eligibility hinges on completing vendor code creation and submitting PAN, GSTIN, cancelled cheque, and EFT Mandate. Ensure readiness to supply Gypsy and bike spare parts with proper documentation and bank-certified forms.

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