Director General of National Cadet Corps Document Digitization Device Tender Nizamabad Telangana 2025

Tender Overview

The Director General of National Cadet Corps (DGNCC), Department of Defence, invites proposals for a Document Digitization Device including Optical Character Recognition (OCR) in Nizamabad, Telangana 503001. The procurement covers a single category with no BOQ items published, targeting suppliers capable of providing a complete digitization solution with OCR capabilities. The tender emphasizes quantity flexibilities, allowing up to 25% bid quantity adjustment and up to 25% extension during the contract period at contracted rates. This is a technology-enabled digitization initiative aligned with government-wide OCR/document management objectives, requiring reliable hardware/software integration and compatible delivery timelines. The opportunity sits within the defence sector's digitization modernization drive and may require OEM-validated configurations or certified integration support. Unique aspects include the option clause governing quantity and delivery time adjustments, which bidders must absorb into planning and pricing strategies.

Technical Specifications & Requirements

• Product/service: Document Digitization Device with Optical Character Recognition for defence documentation workflows
• Location: Nizamabad, Telangana 503001; delivery to the procuring department or designated site
• Scope notes: No public BOQ; no listed itemized quantities; emphasis on end-to-end digitization capability (scanning, OCR accuracy, batch processing)
• Standards/compatibility: Seek device/solution enabling reliable OCR, document indexing, and secure data export; vendor may need to demonstrate interoperability with common government document management systems
• Delivery/installation: Provisional assumption of on-site deployment with basic training; no explicit timeline published in data
• EMD/financials: Not specified in the data; bidders should prepare typical government EMD and financial documents per T&Cs
• Experience: Vendors should demonstrate capability in digitization hardware/software integration for defence or government bodies
• Additional terms: The option clause allows quantity/period adjustments; contract pricing remains at bid rates

Terms, Conditions & Eligibility

• Quantity flexibility: up to 25% increase/decrease at contract award; extended delivery time formula applies with a minimum of 30 days
• Delivery terms: Complies with original delivery period; extended period becomes (Increased quantity ÷ Original quantity) × Original delivery period
• Payment/EMD: EMD details not provided; bidders should prepare standard government EMD and associated payment terms
• Documentation: Submit standard bidder documents (GST, PAN, experience certificates, financials, OEM authorizations) as per typical government tenders
• Compliance: Bidders must adhere to option clause and ensure pricing remains valid under quantity changes
• Penalties: Not specified in data; bidders should assume standard LD/penalties per procurement rules
• Warranty/Service: Not specified; bidders may propose warranty terms consistent with OCR digitization devices and post-sale support