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Director General of National Cadet Corps Document Digitization Device Tender Nizamabad Telangana 2025

Bid Publish Date

22-Nov-2025, 9:21 pm

Bid End Date

03-Dec-2025, 9:00 am

Location

NIZAMABAD , TELANGANA

Progress

Issue22-Nov-2025, 9:21 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

DOCUMENT MANAGEMENT SERVICES DOCUMENT SCANNING INDEXING DOCUMENT MANAGEMENT SOFTWARE

Tender Overview

The Director General of National Cadet Corps (DGNCC), Department of Defence, invites proposals for a Document Digitization Device including Optical Character Recognition (OCR) in Nizamabad, Telangana 503001. The procurement covers a single category with no BOQ items published, targeting suppliers capable of providing a complete digitization solution with OCR capabilities. The tender emphasizes quantity flexibilities, allowing up to 25% bid quantity adjustment and up to 25% extension during the contract period at contracted rates. This is a technology-enabled digitization initiative aligned with government-wide OCR/document management objectives, requiring reliable hardware/software integration and compatible delivery timelines. The opportunity sits within the defence sector's digitization modernization drive and may require OEM-validated configurations or certified integration support. Unique aspects include the option clause governing quantity and delivery time adjustments, which bidders must absorb into planning and pricing strategies.

Technical Specifications & Requirements

  • Product/service: Document Digitization Device with Optical Character Recognition for defence documentation workflows
  • Location: Nizamabad, Telangana 503001; delivery to the procuring department or designated site
  • Scope notes: No public BOQ; no listed itemized quantities; emphasis on end-to-end digitization capability (scanning, OCR accuracy, batch processing)
  • Standards/compatibility: Seek device/solution enabling reliable OCR, document indexing, and secure data export; vendor may need to demonstrate interoperability with common government document management systems
  • Delivery/installation: Provisional assumption of on-site deployment with basic training; no explicit timeline published in data
  • EMD/financials: Not specified in the data; bidders should prepare typical government EMD and financial documents per T&Cs
  • Experience: Vendors should demonstrate capability in digitization hardware/software integration for defence or government bodies
  • Additional terms: The option clause allows quantity/period adjustments; contract pricing remains at bid rates

Terms, Conditions & Eligibility

  • Quantity flexibility: up to 25% increase/decrease at contract award; extended delivery time formula applies with a minimum of 30 days
  • Delivery terms: Complies with original delivery period; extended period becomes (Increased quantity ÷ Original quantity) × Original delivery period
  • Payment/EMD: EMD details not provided; bidders should prepare standard government EMD and associated payment terms
  • Documentation: Submit standard bidder documents (GST, PAN, experience certificates, financials, OEM authorizations) as per typical government tenders
  • Compliance: Bidders must adhere to option clause and ensure pricing remains valid under quantity changes
  • Penalties: Not specified in data; bidders should assume standard LD/penalties per procurement rules
  • Warranty/Service: Not specified; bidders may propose warranty terms consistent with OCR digitization devices and post-sale support

Key Specifications

  • Product/service names: Document Digitization Device with Optical Character Recognition (OCR)

  • Estimated value: Not disclosed

  • Delivery location: Nizamabad, Telangana 503001

  • Standards/Certifications: Not specified; bidders should demonstrate OCR accuracy and interoperability

  • Warranty/Support: Not specified; bidders to propose reasonable post-sale support terms

  • Experience: Demonstrated capability in government/d defence digitization projects

  • OEM/Brand requirements: Not explicitly stated; consider OEM authorizations if applicable

  • Performance metrics: OCR accuracy and throughput to be defined in bid response

Terms & Conditions

  • 25% quantity adjustment permitted at bid and during contract duration

  • Delivery period adjustments tied to original schedule with a minimum 30 days

  • No BOQ items published; emphasis on OCR-enabled digitization capability

  • EMD and standard submission documents to be provided per government norms

Important Clauses

Delivery Schedule

Option clause allows quantity-based extensions; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Payment Terms

Payment terms not detailed in data; bidders should anticipate standard government terms and EMD compliance

Penalties/Liquidated Damages

Not specified in provided terms; bidders should plan for typical LDs per defence procurement norms

Bidder Eligibility

  • Experience in supplying document digitization hardware/software to government/defence

  • Compliance with standard GST and financial documentation

  • Capability to handle OCR-enabled scanning, indexing, and secure data export

Past Similar Tenders (Historical Results)

1 found

Scanning and Digitisation Service (Version 2) - As mentioned in TECHNICAL BID DOCUMENT; As mentione

Hindustan Aeronautics Limited (hal)

SULTANPUR, UTTAR PRADESH

Posted: 5 March 2025
Closed: 26 March 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates related to document digitization or OCR projects

4

Financial statements for the past 2–3 years

5

EMD submission document (as applicable per standard procurement practices)

6

Technical bid documents outlining device specifications and OCR capabilities

7

OEM authorization or agency agreement (where applicable)

8

Delivery/commercial terms and manufacturer support details

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid on the OCR document digitization device tender in Nizamabad Telangana 2025

Bidders should prepare GST registration, PAN, experience certificates, financial statements, and an EMD document (if required). Provide a technical bid detailing OCR accuracy, throughput, device compatibility, and OEM authorizations. Ensure compliance with the 25% quantity option and delivery-time adjustments described in the terms.

What documents are required for the Telangana OCR tender submission 2025

Submit GST certificate, PAN card, two years of financials, relevant experience certificates for digitization projects, EMD submission proof, and OEM authorization if applicable. Include technical specifications for the Document Digitization Device with OCR, warranty proposals, and service terms.

What are the key technical specifications for the OCR device tender in Nizamabad

The tender seeks a Document Digitization Device with Optical Character Recognition; emphasis on end-to-end digitization, indexing, secure export. Detailed OCR accuracy, throughput rates, supported file formats, scanner speed, and interoperability with government document management systems should be provided in the bid response.

When is the delivery deadline and quantity adjustment allowed for the OCR tender

Delivery is governed by the original delivery period with option for up to 25% quantity variation during contract. If extended, time is recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What standards or certifications are required for the OCR device procurement

The data does not specify formal standards; bidders should demonstrate OCR performance, data security features, and compatibility with government systems. Include OEM authorizations and any applicable security/compliance certifications as part of the technical bid.

What are the essential eligibility criteria for this defence digitization bid

Prove prior experience in government or defence digitization projects, provide GST/PAN, and show financial stability. Also demonstrate OEM authorization if claiming brand-specific capabilities and include a detailed project track record highlighting OCR and document workflow efficiency.