Industrial Training Institute Internal Combustion Engine Oils & Gear Lubricants Tender Nathusari Chopta Haryana IS 13656 IS 8406 2026
Progress
Key Highlights
- • IS 13656 (Q3) compliant crankcase oils for automotive use required
- • IS 8406 (Q3) compliant gear lubricants for enclosed industrial gear drives
- • Delivery location at Govt ITI Nathusari Chopta, Sirsa, Haryana
- • Option clause permits up to 25% quantity variation during and after award
- • Brand-new, defect-free materials with post‑delivery inspection by purchase committee
- • Invoices must be issued in the name of Principal Govt ITI Nathusari Chopta (SIRSA)
- • Tender scope includes potential extended delivery periods based on formula
- • Bidder must meet ATC quality and complaint resolution requirements
Tender Overview
The Industrial Training Institute invites bids for lubrication products: crankcase oils for automotive applications conforming to IS 13656 (Q3) and gear lubricants for enclosed industrial gear drives conforming to IS 8406 (Q3), to be supplied to Govt ITI Nathusari Chopta, Sirsa, Haryana. The ATC allows a quantity variation of up to 25% during contract execution and carries delivery timing linked to the original delivery period with a minimum 30‑day extension. Bidders must ensure brand‑new, defect‑free materials and comply with the supplier check at delivery; invoicing to be in the name of the Principal Govt ITI Nathusari Chopta. Unique delivery location and quality checks distinguish this procurement.
Technical Specifications & Requirements
- Product scope includes internal combustion engine crankcase oils for automotive use and gear lubricants for enclosed industrial gear drives.
- Standards referenced: IS 13656 (Q3) for crankcase oils and IS 8406 (Q3) for gear lubricants.
- Delivery location: The Principal Govt ITI Nathusari Chopta, Bhattu Road, Nathusari Chopta, Sirsa, Haryana.
- ATC conditions allow quantity variation up to 25%, with procurement at contracted rates and extended delivery time calculations based on original quantities.
- Billing party: Principal Govt ITI Nathusari Chopta (SIRSA); goods subject to on‑delivery inspection by Purchase Committee.
- Risk & quality: items must be brand new, defect‑free, and compliant with bid specifications; incorrect materials rejected with return shipping borne by seller.
Terms, Conditions & Eligibility
- EMD/Security: Not disclosed in available data. Applicants should verify at bid submission.
- Delivery: Install/commissioning if within scope to be delivered to the stated address; delivery period governed by option clause and original schedule.
- Payment terms: Not specified; bidders should confirm payment terms during bid submission.
- Documentation: Invoices issued in the named Principal Govt ITI Nathusari Chopta; full compliance with standard procurement documentation and ATC requirements.
- Cancellation: Authority reserved to cancel bid/order at any time.
- Experience/brand: Emphasizes quality, authenticity, and adherence to IS standards; no explicit years or turnover stated here.
Key Specifications
-
Product category: crankcase oils for automotive applications (IS 13656 Q3)
-
Product category: gear lubricants for enclosed industrial gear drives (IS 8406 Q3)
-
Delivery location: Principal Govt ITI Nathusari Chopta, Sirsa, Haryana
-
Quantity variation: up to 25% of bid quantity during contract period
-
Quality checks: on‑delivery verification by purchase committee
-
Billing: invoice in the name of Principal Govt ITI Nathusari Chopta (SIRSA)
Terms & Conditions
-
Quantity variation up to 25% with extension based on original delivery period
-
Delivery and commissioning, if scope includes installation, to be at Govt ITI Nathusari Chopta
-
Brand-new, defect-free materials; rejection for wrong material with return costs borne by seller
Important Clauses
Delivery Schedule
Delivery period follows the last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
Payment Terms
Payment terms not specified in data; bidders should confirm terms during bid submission and ensure invoicing to Principal Govt ITI Nathusari Chopta
Bidder Eligibility
-
Must supply IS 13656 (Q3) compliant crankcase oils and IS 8406 (Q3) compliant gear lubricants
-
Brand-new, defect-free products with packaging suitable for government procurement
-
Ability to meet delivery at Govt ITI Nathusari Chopta and pass on‑delivery inspection
Tender Data
Bid Details
Quantity
38
Category
Gear Lubricants for enclosed Industrial Gear Drives (V2) Conforming to IS 8406
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 (Q3) , Gear Lubricants for enclosed Industrial Gear Drives (V2) Conforming to IS 8406 (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sirsa
Delivery Pincodes
125110
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ram Kumar | 125110,Bhattu Road Nathusari Chopta | Sirsa | Haryana | 125110 | 8 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9859349.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent account number (PAN) card
Experience certificates demonstrating relevant lubrication procurement
Financial statements or solvency documents
EMD/Security deposit documentation (as applicable)
Technical compliance documents for IS 13656 and IS 8406
OEM authorizations or brand certificates (if applicable)
Delivery/commercial terms confirmation and invoicing details
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for IS 13656 IS 8406 oils tender in Sirsa 2026?
Bidders should verify IS 13656 (Q3) and IS 8406 (Q3) standards, prepare GST, PAN, financial statements, and OEM authorizations, and submit invoices in the name of Principal Govt ITI Nathusari Chopta. Ensure brand‑new, defect‑free crankcase oils and gear lubricants, with delivery to Nathusari Chopta, Sirsa.
What documents are required for lubricants tender in Nathusari Chopta?
Submit GST registration, PAN, experience certificates in lubrication supply, financial statements, EMD documentation if applicable, technical compliance certificates for IS 13656 and IS 8406, OEM authorizations, and delivery/work completion certificates for past projects.
What are the delivery terms for the Govt ITI Nathusari Chopta tender?
Delivery follows the original delivery order date; quantity may increase by up to 25% during contract, with extended time calculated as (additional/original) × original days, minimum 30 days, and installation/commissioning if included to be at the same site.
What standards must crankcase oils and gear lubricants meet for this bid?
Crankcase oils must comply with IS 13656 (Q3) and gear lubricants with IS 8406 (Q3). Materials will be inspected by a purchase committee on delivery; only brand-new, defect-free items accepted.
What are the invoicing requirements for this procurement in Sirsa?
Invoices must be issued in the name of Principal Govt ITI Nathusari Chopta (SIRSA). Ensure material is brand-new and pass onsite inspection; supplier bears cost if wrong material is shipped and needs return shipping.
What is the nature of the ATC clause for quantity variation?
The purchaser may increase or decrease bid quantity up to 25% at contract placement and during the currency, at contracted rates; delivery time adjusts based on the extended quantity with a minimum 30 days extension.
How is quality verified for delivered lubricants at Nathusari Chopta?
A dedicated purchase committee conducts post‑delivery checks to ensure items are brand new, defect‑free, and fully conform to IS 13656 (Q3) and IS 8406 (Q3) requirements before acceptance.
What happens if incorrect material is delivered to Govt ITI Nathusari Chopta?
Incorrect material is rejected; the supplier bears costs for returning the material. All materials must be brand-new, defect-free, and pass the on‑delivery inspection to be accepted.