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GEM

Indian Air Force MATRIX OCTOPUS FORWARD AND REVERSE GROUPING CARD WITH SUB GROUPING KIT OF 24 CARDS Tender 2025

Bid Publish Date

31-Dec-2025, 1:49 pm

Bid End Date

13-Jan-2026, 2:00 pm

Latest Corrigendum Available

Progress

Issue31-Dec-2025, 1:49 pm
Corrigendum10-Jan-2026
AwardPending
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Quantity

18

Bid Type

Single Packet Bid

Categories 1

CARDS

Tender Overview

The Indian Air Force (Department of Military Affairs) invites bids for a MATRIX OCTOPUS FORWARD AND REVERSE GROUPING CARD WITH SUB GROUPING KIT OF 24 CARDS. The scope references a specialized card kit likely used for data organization, with no BOQ items listed. Documentation requirements include PAN, GSTIN, cancelled cheque, and EFT mandate; Data Sheet alignment with product specs is mandatory to avoid rejection. OEM authorization is required for distributors. An option clause allows ±50% quantity changes with extended delivery implications. Non-toxic/harmless material compliance and minimum shelf life criteria are specified, along with GST invoicing to the consignee. This procurement emphasizes compliance, data accuracy, and delivery flexibility in a government framework.

Technical Specifications & Requirements

  • Product name: MATRIX OCTOPUS FORWARD AND REVERSE GROUPING CARD WITH SUB GROUPING KIT OF 24 CARDS
  • Data Sheet requirement: Uploaded with bid; must match offered specifications
  • OEM authorization: Manufacturer authorization required for distributors; include OEM details
  • Non-toxicity: Items to be non-toxic; MSDS may be provided for toxic materials
  • Shelf life: Minimum two years per DCGI/CDSCO; at least 5/6 remaining shelf life at supply date
  • Invoicing: Invoice must be raised in the consignee’s name with their GSTIN
  • Option clause: Quantity may vary up to ±50% at contract award; delivery period adjusts accordingly
  • Delivery flexibility: Increased quantity delivery timeline uses a defined formula with minimum 30 days
  • GST handling: GST payable as per actuals or prevailing rate (whichever is lower) within quoted GST percentage
  • Data/content verification: Any mismatch between data sheet and product parameters can lead to bid rejection

Terms, Conditions & Eligibility

  • EMD/Deposit: Not explicitly stated; ensure readiness for standard bid security per agency practice
  • GST/PAN: Submit copies of PAN and GSTIN with bid
  • Documents: Copy of cancelled cheque; EFT mandate certified by bank
  • Data Sheet: Upload product data sheet; ensure alignment with bid
  • Authorization: OEM/Original Service Provider authorization required for authorized distributors
  • Invoicing: Invoice to be issued in consignee name with their GSTIN
  • Delivery: Delivery period follows option clause; base delivery timeline to be confirmed during award
  • Shelf life compliance: Minimum two years per DCGI/CDSCO with remaining life criteria
  • Brand/Materials: Non-toxic requirements; MSDS for toxic items if applicable
  • Contract terms: Assignment/sub-contracting requires prior written consent from buyer
  • Warranty/Support: Not explicitly stated; verify during clarification)

Key Specifications

  • Product/service name: MATRIX OCTOPUS FORWARD AND REVERSE GROUPING CARD WITH SUB GROUPING KIT OF 24 CARDS

  • Data Sheet: mandatory upload and technical match verification

  • OEM authorization: required for distributors; include name, designation, address, email, phone

  • Non-toxicity: products to be non-toxic; MSDS if toxic materials are involved

  • Shelf life: minimum two years per DCGI/CDSCO; minimum remaining life at supply 5/6th

  • Invoicing: consignee GSTIN on invoice

Terms & Conditions

  • EMD and/or bid security not explicitly stated; bidders should prepare per standard government practice

  • Option clause allows ±50% quantity change and extended delivery periods with formula

  • Data Sheet alignment and OEM authorization are mandatory for bid acceptance

Important Clauses

Payment Terms

GST payable as actuals or as per quoted rate, whichever is lower

Delivery Schedule

Delivery period adjusts with option clause; minimum 30 days for extended delivery time

Penalties/Liquidated Damages

Not specified; verify in final terms; ensure compliance with supplier obligations

Bidder Eligibility

  • Authorized distributor with OEM authorization

  • Ability to supply MATRIX OCTOPUS grouping cards with 24-card kit

  • Compliance with DCGI/CDSCO shelf-life requirements and non-toxic materials

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by Bank

5

Data Sheet of offered product(s)

6

OEM Manufacturer Authorization/Authorization Form for distributors

Corrigendum Updates

1 Update
#1

Update

10-Jan-2026

Extended Deadline

13-Jan-2026, 2:00 pm

Opening Date

13-Jan-2026, 2:30 pm

Frequently Asked Questions

How to bid for MATRIX OCTOPUS grouping card tender in India 2025

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; upload the product data sheet; include OEM authorization if applying as distributor; ensure data sheet matches technical parameters; follow the option clause for quantity changes and provide GST-compliant invoicing to consignee.

What documents are required for IAF grouping card procurement bid New Delhi

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, product data sheet, and OEM authorization for distributors. Ensure the data sheet aligns with offered specifications and invoice is raised in the consignee's name with their GSTIN.

What are the technical specifications for the 24-card kit in this tender

Technical specs emphasize a data sheet alignment with the MATRIX OCTOPUS 24-card kit; no explicit IS/standard numbers provided; ensure non-toxicity, shelf life of minimum two years per DCGI/CDSCO, and MSDS if applicable.

When is the delivery window for quantity changes under the option clause

Option clause permits up to ±50% quantity changes at contract placement; extended delivery period is calculated as (Increase/Original) × Original days with a minimum of 30 days.

What are the GST terms for this IAF procurement bid 2025

GST will be reimbursed at actuals or as per applicable rates, whichever is lower, subject to the quoted GST percentage. Invoices must reflect the consignee GSTIN.

What authorizations are needed for distributors bidding this IAF item

Distributors must provide Manufacturer Authorization detailing OEM name, designation, address, email, and phone; ensure the data sheet and product specs match the bid submission.

What lifecycle criteria apply to the 24-card kit per tender terms

Shelf life must be at least two years per DCGI/CDSCO standards; on delivery, remaining shelf life should be at least five/sixths of the stated period; maintain non-toxicity as required.

What is the invoicing requirement for this IAF procurement

Invoices must be issued in the consignee's name and display the consignee's GSTIN; ensure the billing entity aligns with the delivery location and contract terms.

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