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Indian Army Heat Pump and Cassette AC Tender Bathinda GE(N) Bathinda 2026 – AO Smith/Daikin Microtek OEM Authorization

Bid Publish Date

08-Jul-2026, 9:05 am

Bid End Date

18-Jul-2026, 10:00 am

EMD

₹59,350

Location

BATHINDA , PUNJAB
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Progress

Issue08-Jul-2026, 9:05 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

AIR CONDITIONER GEYSER HEAT PUMP HEATING EQUIPMENTS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply and installation of heat pump and cassette air conditioning systems at Chetak Mess under GE(N) Bathinda. The project involves equipment procurement and on-site installation with an EMD of ₹59,350. Bidders must comply with OEM authorization requirements from AO Smith, Daikin, or Microtek, and adhere to GST/PAN documentation, EFT mandate, and bank details. An option clause permits quantity adjustments up to 25%, with extended delivery timelines calculated per contract terms. Delivery start and exact timelines are yet to be defined by the contract order. This tender emphasizes formal documentation and installation capability in a military mess environment, with language mandating specific vendor code creation documents.

Key differentiators include mandatory OEM authorization, GST compliance, and the 25% quantity option, all within the Bathinda, Punjab region context. This opportunity targets suppliers with HVAC installation experience and government procurement exposure, seeking a structured delivery schedule and transparent payment terms.

Technical Specifications & Requirements

  • EMD: ₹59,350 required to participate
  • OEM authorization: mandatory certificates from AO Smith, Daikin, or Microtek (OEM-specific auth certificates payable to AO)
  • GST/PAN/EFT: Submit PAN Card, GSTIN, cancelled cheque, and bank EFT mandate certified by bank
  • GST handling: bidder bears applicable GST; reimbursement as per actuals or applicable rate, up to quoted GST percentage
  • BOQ/Items: No BOQ items listed; scope includes supply and installation of heat pump and cassette AC units at Chetak Mess
  • Delivery terms: option clause allows up to 25% quantity variation; delivery schedule linked to original/extended period and last delivery order date
  • Documentation: upload all certificates per ATC/Corrigendum; mandatory bid document uploads
  • Location: Bathinda, Punjab; installation at Chetak Mess under GE(N) Bathinda

Terms, Conditions & Eligibility

  • EMD: ₹59,350 as per tender requirements
  • Option clause: quantity may increase/decrease by up to 25% at contract award and during currency
  • GST responsibility: bidder to determine GST; reimbursement capped to quoted rate
  • Vendor code: submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank
  • OEM authorization: mandatory certificates from AO Smith, Daikin, or Microtek required
  • Documentation: ensure all bid documents, ATC, and corrigenda are uploaded; non-compliance leads to rejection
  • Delivery: terms reference delivery period from contract order date; extended periods to be calculated per clause
  • Warranty/Support: not specified; bidders should anticipate post-installation support per standard HVAC practice

Key Specifications

  • EMD amount: ₹59,350

  • OEM authorisation: mandatory from AO Smith, Daikin or Microtek

  • Product category: Heat pump and cassette AC units with installation

  • GST/PAN/EFT documentation required for bid submission

  • Delivery/option clause: +25% quantity tolerance; delivery period linked to original/extended period

Terms & Conditions

  • EMD of ₹59,350 required with bid submission

  • OEM authorization certificates from AO Smith, Daikin, or Microtek mandatory

  • Option clause allows ±25% quantity variation during contract duration

Important Clauses

Payment Terms

GST handling to be borne by bidder; reimbursement as per actuals or quoted GST rate; no explicit advance mentioned

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended time calculation formula with minimum 30 days

Penalties/Liquidated Damages

Clauses reference LDs in standard government procurement terms; specific LD rate not disclosed

Bidder Eligibility

  • Must hold valid PAN and GSTIN

  • OEM authorization from AO Smith, Daikin, or Microtek

  • Experience in HVAC supply and installation for government/military facilities

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Supply and Installation of Heat Pump and Cassette AC at Chetak Mess under GE(N) Bathinda

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

2

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Bathinda

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-BathindaBathinda--115-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 3

GeM-Bidding-9515984.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

OEM authorization certificate from AO Smith, Daikin, or Microtek

6

GST-related documentation and applicable GST rate details

7

Technical bid documents and certificates as per ATC/Corrigendum

8

Experience certificates and any prior HVAC installation project proofs

9

Financial statements and bid security proof for EMD

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army heat pump tender in Bathinda 2026

To bid, ensure your company has PAN, GSTIN, and an EFT Mandate; obtain OEM authorization from AO Smith, Daikin, or Microtek; submit EMD of ₹59,350; upload all ATC-compliant documents and ensure installation capability for Chetak Mess under GE(N) Bathinda. Follow option clause pacing and GST handling requirements.

What documents are required for the Bathinda HVAC tender submission

Submit PAN, GSTIN, cancelled cheque, bank EFT mandate, OEM authorization certificates from AO Smith/Daikin/Microtek, technical bid documents, experience certificates, and financial statements. Also attach GST-related disclosures and any corrigenda-compliant certificates as per ATC.

What are the OEM authorization requirements for this Indian Army bid

Bidders must provide OEM authorization certificates from AO Smith, Daikin, or Microtek, showing valid authorization to supply heat pump and cassette AC units. This is mandatory for bid eligibility and must be uploaded with the bid, matching the OEM’s specified terms.

What is the EMD amount and its purpose for the Bathinda tender

The EMD is ₹59,350. It serves as bid security to ensure seriousness and prevent frivolous bidding. It is typically refundable after bid evaluation, subject to bid submission compliance, and may be retained if the bidder withdraws or fails post-award conditions.

When is the delivery timeline and option clause applicable

Delivery terms allow up to 25% quantity variation at contract award and during currency. The delivery period starts from the last date of the original delivery order; extended time is calculated by (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.

What GST considerations apply to the Bathinda heat pump project

Bidders must determine applicable GST; reimbursement is as per actuals or the quoted GST rate, whichever is lower. The responsibility for GST lies with the bidder, and documentation must clearly show GST details in the bid package.

What installation scope is expected for Chetak Mess HVAC work

Scope includes supply and installation of heat pump and cassette AC units at Chetak Mess under GE(N) Bathinda, with on-site installation capabilities, and compliance with ATC/Corrigendum requirements. Ensure service/installation readiness for government facilities and warranty terms alignment.

What are the key eligibility criteria for HVAC bids in Bathinda

Eligibility requires valid PAN and GSTIN, OEM authorization from AO Smith/Daikin/Microtek, demonstrated HVAC installation experience in government/military sectors, and ability to meet bid document submission requirements including EFT mandates and financial disclosures.

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