Jamui District Panchayats chair mat-cushion Tender Bihar 2026 ISO CE GMP 2021
Progress
Key Highlights
- • ISO 9001, ISO 45001, ISO 3834-1:2021, GMP, CE certifications are mandatory with bid
- • OEM MAf required for authorized distributors; full OEM details necessary in bid
- • Bank mandate for e-payment must be signed by bank authorities
- • Functional service center in the consignee state with supporting evidence
- • Option clause allows ±25% quantity variation with extended delivery time calculation
- • Self-declaration on market-rate conformity and avoidance of inflated material costs
- • Delivery to consignee location with no extra freight charges
- • Warranty/service declaration to be provided on notary stamp paper
Tender Overview
The Jamui District Panchayats (Department of Panchayati Raj) invites bids for the supply, installation, testing, commissioning, and operator training of chair mat-cushions. The scope encompasses all cost components including delivery to the consignee, on-site installation, testing, commissioning, and any required statutory clearances. Bidders must comply with the option clause allowing a ±25% quantity variation and a corresponding extension of delivery time, calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The bid requires adherence to end-to-end delivery at the specified consignee address and involves post-installation support and training. The tender emphasizes vendor declarations on market-rate conformity and mandates ISO/certification-based compliance. Unique terms include the need for a functional service center in the consignee state and a bank-mandate for e-payment. The absence of BOQ items suggests a procurement focus on standard product categories and turnkey services for installation and training.
Technical Specifications & Requirements
- Product category: chair mat-cushion (Q3) with procurement focus on supply, installation, testing, commissioning, and operator training
- Required certifications: ISO-9001, ISO-45001, ISO 3834-1:2021, GMP, CE – copies to be submitted with bid participation documents
- OEM/Distributor: Manufacturers Authorization Form (MAF) if bid submitted by authorized distributors; OEM details required
- Service infrastructure: functional service center in consignee state with evidence
- Payment/e-banking: bank-mandated e-payment authorization required
- Delivery terms: delivery to consignee location within specified time; no additional freight charges
- Compliance declarations: self-attested PAN, Aadhaar, GST, Udyam; declaration of material costs vs market rate; non-blacklisted status
- Documentation: notary stamp paper for warranty/service declaration; audited financials (years 2020-2023)
Terms, Conditions & Eligibility
- EMD and bid security: not explicitly stated; bidders must comply with ATC and deliverable terms
- Delivery window: defined by original delivery period; extension rules apply per option clause
- Warranty/AMC: service/warranty declarations to be submitted on notary stamp paper; post-installation support implied
- Eligibility: ISO certifications stated; premises for service center in consignee state; OEM MAf if distributor participates
- Documentation: PAN, Aadhaar, GST, Udyam, cancelled cheque; bank mandate for e-payment; ITR/balance sheets
- Penalties: not expressly listed; LD/penalty provisions to be inferred from contract terms
- Blacklist: declaration on government stamp paper confirming no prior blacklisting
- Compliance: commitment to IS0/ISO standards and CE/GMP certifications
Key Specifications
-
Product: chair mat-cushion (Q3) with supply, installation, testing, commissioning
-
Standards: ISO 9001, ISO 45001, ISO 3834-1:2021, GMP, CE
-
OEM/Distributor: MAF from OEM with complete details
-
Service: on-site installation, operator training, and statutory clearance support
-
Warranty: service/warranty declaration via notary stamp paper
-
Delivery: consignee-location delivery with no extra freight
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Service center: mandatory within the consignee state with evidence
Terms & Conditions
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Option quantity variation up to 25% with corresponding delivery extension
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Delivery and installation at consignee address; no extra freight charges
-
Mandatory ISO/CE/GMP certifications and OEM authorization for distributors
Important Clauses
Payment Terms
Bank-mandated e-payment; ensure bank authority sign-off for electronic transfer
Delivery Schedule
Delivery starts after original delivery date; extension follows option clause formula
Penalties/Liquidated Damages
Not explicitly specified; LD terms to be defined in contract per delivery failure
Bidder Eligibility
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Must hold ISO 9001, ISO 45001, ISO 3834-1:2021, GMP, and CE certifications
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Authorized distributor must provide MAF with OEM details
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Service center presence in consignee state and bank-mandated e-payment setup
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
105 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
chair mat-cushion (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jamui
Delivery Pincodes
811307
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Binay Kumar | 811307,Gram Panchayat Kakan | Jamui | Bihar | 811307 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9853816.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
PAN card copy
Aadhaar card copy
GST certificate
Udyam certificate
Cancelled cheque / bank account proof
Declaration on market-rate conformity
Non-blacklist declaration on government stamp paper
ISO 9001, ISO 45001, ISO 3834-1:2021, GMP, CE certificate copies
Manufacturers Authorization Form (MAF) for authorized distributors
Notary-stamped warranty/service declaration
Audited balance sheet / ITR statements for AY 2020-21 to 2022-23
Evidence of functional service center in consignee state
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for chair mat cushion tender in Jamui Bihar 2026
Bidders must submit PAN, Aadhaar, GST, Udyam, and a canceled cheque along with ISO/CE/GMP certificates. OEM MAf is required for distributors, and a bank-mandated e-payment authorization is mandatory. Ensure service center in the consignee state and declare market-rate conformity. Delivery includes installation, testing, commissioning, and operator training.
What documents are required for chair mat tender in Jamui
Documents include PAN, Aadhaar, GST, Udyam certificate, canceled cheque, bank mandate for e-payment, ISO/CE/GMP copies, MAF for distributors, notary-stamped warranty, audited financials (AY 2020-21 to 2022-23), and evidence of a local service center in the consignee state.
What are the technical standards for chair mat cushion procurement
Bidders must comply with ISO 9001, ISO 45001, ISO 3834-1:2021, GMP, and CE certifications. Copies must accompany bid submission; OEM/MAF details required if applicable; service and warranty declarations on notary stamp paper are mandatory.
When is the delivery window for Jamui chair mat bid
Delivery timing follows the original delivery period with potential extension up to 25% of the contracted quantity. If extended, the new duration equals (additional quantity ÷ original quantity) × original period, with a minimum of 30 days.
What is required for OEM/authorized distributor participation
Submit Manufacturer’s Authorization Form (MAF) detailing OEM name, designation, address, email, and phone. Include OEM-certifications and ensure service support capability; where applicable, provide evidence of a functional service center in the consignee state.
What are the payment terms for the chair mat contract
Payment is via bank-mandated e-payment with a bank-authorized mandate. Ensure timely submission of all financial documents, ITR/audited balances, and compliance certificates; payment terms will be defined in contract following bid award.