Hqids Department Of Military Affairs Ubuntu VirtualBox Dual VM Exam Server Tender 2026 Rajasthan- AAA/TRTL Standards 2026
Bid Publish Date
08-Jul-2026, 7:50 pm
Bid End Date
18-Jul-2026, 8:00 pm
Value
₹2,50,000
Progress
Quantity
5
Category
Ubuntu VirtualBox Dual VM Exam Server with Dual Intel Xeon 8 Core Processors with 64 GB DDR4 ECC Memory, 1TBX3 SDD, Dual power supply, 03 network controller including Exam Server installation
Bid Type
Single Packet Bid
Categories
6
Tender Overview
Organization: Hqids (Department Of Military Affairs). Product/Service: Ubuntu VirtualBox Dual VM Exam Server with Dual Intel Xeon 8 Core Processors, 64 GB DDR4 ECC Memory, 1TB x 3 SSD, Dual power supply, and 3 network controllers, plus Exam Server installation. Estimated value: ₹250,000. Location: India (military sector). Tender scope includes delivery and installation of the exam server and related network/patch cord setup. Notable element: single combined hardware and installation package with ECC memory and high-availability power supply. The tender emphasizes on-site deployment for examination purposes and compatibility with VirtualBox dual VM environments. The brief also references a broader hardware bundle implied by the BOQ quantities, though exact items are not enumerated.
Technical Specifications & Requirements
- Hardware must include Dual Intel Xeon 8 Core processors, 64 GB DDR4 ECC memory, 3 x 1TB SSDs.
- Include Dual power supply and 03 network controllers.
- Include 10 m LC-SM patch cords for fiber connectivity.
- Required service: Installation of Exam Server and initial configuration for VirtualBox dual VM environments.
- No explicit product standards listed; bidders should confirm compatibility with Ubuntu virtualization stack and ECC memory reliability.
- Delivery/installation location not specified; bidders should verify site access and power/network readiness.
Terms, Conditions & Eligibility
- Option clause permits ±25% quantity variation during and after contract award, at contracted rates, with minimum 30 days additional delivery if required.
- EMD amount and explicit payment terms are not disclosed in the provided data.
- The clause requires bidders to comply with delivery extensions and extended delivery periods tied to option exercise.
- No documented warranty, SLA, or penalties are stated in the available terms; bidders should seek clarification on post-implementation support.
- BOQ items are listed as 5 total but without named items or quantities; bidders must request complete itemization.
Key Specifications
-
Dual Intel Xeon 8 Core processors
-
64 GB DDR4 ECC memory
-
1TB SSD x3
-
Dual power supply
-
03 network controllers
-
10 m SC LC SM patch cords
-
Ubuntu VirtualBox dual VM exam server configuration
-
Exam server installation and basic configuration
Terms & Conditions
-
Quantity may be increased/decreased by up to 25% during contract with same rates
-
Delivery period adjustments start from last date of original delivery order and follow a defined formula
-
Exact EMD amount, itemized BOQ, and payment terms to be clarified during bid submission
Important Clauses
Payment Terms
Details not provided; bidders should confirm payment milestones, advance, and release terms during bid clarification.
Delivery Schedule
Delivery commencement linked to last date of original delivery order; extended delivery based on option exercise with minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; bidders must obtain explicit LD/penalty terms during bid finalization.
Bidder Eligibility
-
Proven experience in delivering and installing dedicated hardware servers for virtualization in government/military environments
-
Financial ability to undertake procurement of ₹250,000 estimated value
-
Compliance with security and asset handover policies for on-site installation
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Ubuntu VirtualBox Dual VM Exam Server with Dual Intel Xeon 8 Core Processors with 64 GB DDR4 ECC Memory, 1TBX3 SDD, Dual power supply, 03 network controller including Exam Server installation , 64 GB DDR4 ECC Memory , 1TBX3 SDD , 10 Mtr SC LC SM Type Patch Cord , Installation of Exam Server
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
ANDAMAN
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | ANDAMAN | ANDAMAN | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9579019.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Ubuntu VirtualBox Dual VM Exam Server with Dual Intel Xeon 8 Core Processors with 64 GB DDR4 ECC Memory, 1TBX3 SDD, Dual power supply, 03 network controller including Exam Server installation
Electronic Items
64 GB DDR4 ECC Memory
Electronic Items
1TBX3 SDD
Electronic Items
10 Mtr SC LC SM Type Patch Cord
Electronic Items
Installation of Exam Server
Electronic Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Ubuntu VirtualBox Dual VM Exam Server with Dual Intel Xeon 8 Core Processors with 64 GB DDR4 ECC Memory, 1TBX3 SDD, Dual power supply, 03 network controller including Exam Server installation | Electronic Items | 1 | piece | anikum.17331 | 15 | |
| 2 | 64 GB DDR4 ECC Memory | Electronic Items | 1 | piece | anikum.17331 | 15 | |
| 3 | 1TBX3 SDD | Electronic Items | 1 | piece | anikum.17331 | 15 | |
| 4 | 10 Mtr SC LC SM Type Patch Cord | Electronic Items | 1 | piece | anikum.17331 | 15 | |
| 5 | Installation of Exam Server | Electronic Items | 1 | piece | anikum.17331 | 15 |
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) card
Experience certificates of similar hardware installation projects
Financial statements demonstrating stability
EMD submission proof (if applicable by purchaser)
Technical bid documents showing hardware configuration & installation plan
OEM authorization or reseller/vendor certifications for Ubuntu virtualization hardware
Any site-specific deployment certificates or security clearances
Frequently Asked Questions
How to bid on the Ubuntu exam server tender in Rajasthan 2026?
Bidders must prepare GST, PAN, experience certificates, financials, and EMD proof (if required). Provide OEM authorizations and technical bid detailing the Dual Xeon, 64GB ECC RAM, 3x1TB SSD, dual PSU, and 3 network controllers. Submit installation plan and ensure Ubuntu/VirtualBox compatibility.
What documents are required for the military exam server procurement in India?
Submit GST, PAN, company financials, prior installation certificates, OEM authorizations for hardware, and technical bid with exact hardware specs (Dual Xeon, 64GB ECC, 3x1TB SSD). Include installation methodology, support plan, and delivery schedule with site readiness confirmation.
What are the hardware specifications for the DVB dual VM server tender?
Hardware must include Dual Intel Xeon 8 Core processors, 64 GB DDR4 ECC memory, 1TB SSD x3, plus dual power supply and 03 network controllers. Include 10 m SC LC SM patch cords and ensure compatibility with Ubuntu VirtualBox exam environment.
When is the delivery deadline for the exam server installation tender?
Delivery timing is tied to the original delivery order date with optional extension if quantities change. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; exact dates to be finalized in the contract.
What are the payment terms for the government server procurement?
Exact payment terms are not disclosed here; bidders should seek explicit terms during bid clarification, including any advance, milestone-based payments, and final acceptance criteria after installation and testing of the Ubuntu VirtualBox environment.
What certifications or OEM authorizations are required for this tender?
Submit OEM authorization or reseller certification for the server hardware, along with any relevant ISO/UL/RADE standards applicable to military-grade hardware. Ensure ECC memory and drive compliance with Ubuntu virtualization requirements.
How to verify the requested patch cords and network controllers in this tender?
Confirm three network controllers and 10-meter SC LC SM patch cords in the supplier quotation, including part numbers, connector types, and compatibility with the planned VirtualBox dual-VM setup. Include supplier warranty and installation compliance statements.
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Documents 4
GeM-Bidding-9579019.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS