North East Frontier Railway Upper Gastrointestinal Video Endoscope Unit Tender Katihar Bihar 2026
Progress
Key Highlights
- • OEM authorization required; only OEM or Authorized Dealer quotes accepted
- • Warranty: 3 years from supply date
- • Mandatory Functional Service Centre in consignee state; 30-day establishment window
- • Delivery/Installation/Commissioning to be completed within proposed delivery period
- • Option clause allows up to 25% quantity variation at contract signing and during currency
- • Tender ATC requires full product specification/catalog with offer
- • Non-responsive proposals due to long DP or missing certificates will be rejected
- • Packing in original material; packing weight excluded from billing
Tender Overview
The North East Frontier Railway invites bids for an Upper Gastrointestinal Video Endoscope Unit (V2) in Katihar, Bihar. The procurement targets a single or multiple units under a Q2 category, with OEM/authorised dealer participation. Key conditions include a 3-year warranty from supply, mandatory OEM authorization, and establishment of a functional Service Centre in the consignee state within 30 days of award. The tender emphasizes onsite installation and commissioning, adherence to ATC specifications, and delivery within the proposed period, with option quantities up to 25% and a delivery time framework linked to original orders. This opportunity requires ISO/IEC or equivalent compliance de facto via OEM credentials and post-sales support readiness, with packing material not returned. Overall, the tender prioritizes certified medical device suppliers capable of supply, installation, and long-term maintenance in Bihar.
Technical Specifications & Requirements
- Product: Upper Gastrointestinal Video Endoscope Unit (V2)
- Warranty: 3 years from date of supply
- Supplier eligibility: OEM or Authorized Dealer only; submit Tender Specific OEM Authorization Certificate
- Service capability: Functional Service Centre in the State of the consignee location; if not present, establish within 30 days of award
- Documentation: Submit full product specification/catalog with offer; failure leads to non-responsiveness
- Delivery/installation: Include supply, installation, and commissioning within proposed delivery period; DP longer than tender may be rejected
- Packing: Original packing; packing material not returned; DO NOT include packing weight in invoice
- Additional terms: Option to increase quantity up to 25%, delivery period adjustments per formula; wage terms to be defined in ATC
Terms, Conditions & Eligibility
- EMD: Not specified in available data; bidders must review ATC for exact deposit requirements
- Payment: Terms to be clarified in ATC; ensure compliance with overall delivery and commissioning schedule
- Compliance: Upload all required certificates and documents as per bid conditions; non-submission may lead to rejection
- Supplier status: Must not be in liquidation or similar proceedings; provide undertaking
- Warranty/maintenance: 3-year warranty; service support in-state mandatory; post-installation support required
- Delivery: Period to be within proposed delivery window; option clause allows 25% quantity adjustment
- OEM authorization: Required; provide valid OEM authorization certificate with offer
- Evaluation: Non-responsive offers with excessive delivery time or missing ATC commitments will be rejected
Key Specifications
-
Product/service: Upper Gastrointestinal Video Endoscope Unit (V2)
-
Warranty: 3 years from date of supply
-
OEM/Dealer: OEM or Authorized Dealer required; OEM Authorization Certificate must be attached
-
Service: Functional Service Centre in the state of consignee; establish within 30 days if absent
-
Delivery: Within proposed delivery period; installation and commissioning included
-
Packing: Original packing; packing material not returned
Terms & Conditions
-
OEM authorization and full product specification must accompany bid
-
3-year warranty from supply; service center in-state mandatory
-
Delivery, installation, and commissioning included within proposed period
-
Quantity may be increased by up to 25% during contract
-
Non-submission of required certificates leads to rejection
Important Clauses
Payment Terms
Payment terms to be defined in ATC; ensure alignment with delivery/installation milestones.
Delivery Schedule
Delivery period commences from the last date of the original delivery order; extended timing rules apply for option quantities.
Penalties/Liquidated Damages
Not specified in available data; check ATC for LD and warranty-related penalties.
Bidder Eligibility
-
OEM or Authorized Dealer with valid authorization
-
No liquidation or bankruptcy status; provide undertaking
-
Experience in supplying/inst installing medical devices (GI endoscopes preferred)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
14
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Upper Gastrointestinal Video Endoscope Unit (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
36
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854105
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jarupula Ravinder | 854105,DMM/KIR , Office of Divisonal Railway Manager , Katihar Division | Katihar | Bihar | 854105 | 1 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-9886455.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar medical device deployments)
Financial statements or solvency certificates
EMD documents (as per ATC, if applicable)
Technical bid documents and product specifications/catalog
OEM authorization certificate or authorized dealer certificate
Formation/Company registration certificates
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Upper Gastrointestinal Endoscope in Katihar tender?
Bidders must be OEM or Authorized Dealers; submit full product specification/catalog, OEM authorization, and evidence of a functional in-state service centre or plan to establish within 30 days. Include 3-year warranty details and ATC-compliant documentation; ensure delivery and commissioning terms match tender requirements.
What documents are required for NEFR GI endoscope procurement in Bihar?
Required submissions include GST registration, PAN, experience certificates for similar medical devices, financial statements, EMD (if applicable), technical bid with product catalog, OEM authorization, and company registration certificates to verify eligibility and financial stability.
What is the warranty period for the Endoscope unit in this tender?
The tender specifies a 3-year warranty from the date of supply; ensure the warranty terms cover on-site or carry-in service as applicable and include maintenance terms in the bid.
What installation and commissioning terms apply for Bihar railway tender?
Bid must include delivery, installation, and commissioning within the proposed delivery period; if service centers are absent, establish one within 30 days of award; provide evidence of readiness in the bid.
What are the qualification criteria for OEM authorization in this NEFR tender?
Only OEM or their Authorized Dealer may quote; submit Tender Specific OEM Authorization Certificate along with the offer, ensuring the product catalog matches the GI endoscope unit specification.
How is quantity variation handled in this railway procurement?
Option clause allows increasing or decreasing quantity by up to 25% of bid quantity at contract placement and during currency, with delivery time adjustments based on the formula laid out in the ATC.
What are the key delivery terms for the Katihar GI endoscope bid 2026?
Delivery period commences from the last date of the original delivery order; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Where can bidders find the full ATC and product specifications for this tender?
The full ATC and product specifications are provided with the tender documents; bidders must download and comply, ensuring all certificates and catalogs align with the ATC provisions for the Endoscope Unit.