Entry and Mid Level Desktop Computer,Computer Printer (V2)
District Rural Development Agency Dahod
DAHOD, GUJARAT
Posted:
1 September 2025
Closed:
15 September 2025
GEM
GEM
Rajkot District Panchayat IT Equipment Tender Gujarat - Desktop Computers & Printers with OEM Authorization 2026
Progress
Issue05-Jun-2026, 5:55 pm
AwardPending
Quantity
20
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Key Highlights
- • Agency must have Gujarat registration and provide office location proof
- • OEM Authorization certification required; submission of MAF/certified OEM details
- • Minimum average turnover of ₹25 Lakh over last 3 years and GST returns filed
- • GeM Experience certificate submission; local branch within 120 km for better support
- • Bid price must include all transportation, labor, and installation costs
- • Delivery at consignee location with no extra freight charges; escalation matrix required
Tender Overview
Organization: Rajkot District Panchayat, under the Panchayats And Rural Housing Department Gujarat in RAJKOT, GUJARAT. Procuring Entry and Mid Level Desktop Computers and Printers (Q2) with scope covering supply, installation, testing, commissioning, operator training, and statutory clearances. EMD: ₹21,600; expected scope includes OEM pre-loaded OS, RAM, SSD/HDD configurations, monitor availability, and duplex printing. Location-specific delivery to consignee with local support requirements and 25% quantity option to be exercised at contract, at contracted rates. This tender emphasizes OEM authorization, local presence, and complete service charges in bid price.
Technical Specifications & Requirements
- Product/Service: Desktop computers with processor, RAM, storage (SSD/HDD), pre-loaded OS; accompanying printers with specified print speed per ISO/IEC 24734, auto duplex, and paper sizes.
- Key specs: Processor category, RAM capacity, SSD/HDD capacities, monitor availability and screen size in cm, on-site OEM warranty (years), printing capabilities (mono/color, A4/A3 speeds in PPM per ISO 24734), auto duplexing, connectivity features.
- Delivery/Scope: Supply, installation, testing, commissioning (SITC) and operator training; include transportation, labor, and installation in bid price; meeting OEM and GST/compliance requirements; local service center within 120 km preferred.
- Standards/Compliance: Pre-loaded OS per OEM, adherence to listed data points; ensure relevant warranty and support terms from OEM.
Terms, Conditions & Eligibility
- EMD: ₹21,600
- Registration: Agency must have Gujarat registration; provide office proof.
- Financials: Last 2 years CA-certified turnover; last 3 years GST returns; minimum average turnover ₹25 Lakh.
- Documentation: MSME, Cancel Cheque, GST certificate, IT/ITR copies, PAN, OEM authorization, GeM experience certificate; branch office within 120 km for local support; escalation matrix with service center details.
- Delivery: Delivery at consignee location within specified time; no extra freight charges; bid must include self-declaration.
- Compliance: Not blacklisted; OEM/MAF submission necessary; all charges included in bid; no separate payments for installation.
Key Specifications
-
Desktop/processor category with pre-loaded OS
-
RAM capacity specification (GB to be installed)
-
SSD/HDD storage capacities (GB)
-
Monitor availability and screen size in cm
-
On-site OEM warranty period (years)
-
Print technology and speed per ISO/IEC 24734 (A4 Mono/Color, A3 Mono/Color in PPM)
-
Auto duplexing, paper size support, and connectivity features
-
Delivery, SITC, training, and statutory clearances included in bid price
Terms & Conditions
-
EMD ₹21,600 and Gujarat agency registration required
-
Turnover ₹25 Lakh average in last 3 years; GST returns filed
-
OEM authorization mandatory; installation charges included in bid
Important Clauses
Payment Terms
Bid price must include all costs; no extra payment for installation or transportation; delivery-based payment terms to be clarified in contract
Delivery Schedule
Delivery within specified time to consignee; option to increase quantity up to 25% at contracted rates; extended delivery period as per option clause
Penalties/Liquidated Damages
Standard LD clauses likely; ensure compliance with delivery timelines and SITC milestones as per contract
Bidder Eligibility
-
Gujarat state registration and local presence within 120 km
-
OEM authorization or MAF from the desktop OEM
-
CA-certified turnover for last 2 years and GST filings for last 3 years
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2)
Authority Records
PANCHAYATS AND RURAL HOUSING DEPARTMENTDISTRICT PANCHAYATS
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Documents 4
GeM-Bidding-9428882.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Historical Data
Required Documents
1
Gujarat registration certificate and office proof
2
CA-certified turnover for last 2 years
3
GST Returns for last 3 years
4
MSME certificate, Cancel Cheque, GST certificate, ITR copies (last 3 years), PAN card
5
OEM Authorization / Manufacturer's Authorization Form (MAF) with OEM details
6
GeM Experience certificate
7
Proof of branch office within 120 km and escalation matrix
8
Service center details and signed documents
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for desktop and printer tender in Rajkot Gujarat 2026?
Bidders must register with Gujarat vendor authorities, submit CA turnover, GST returns, MSME status, and OEM authorization. Include EMD ₹21,600 and ensure GeM experience certificate. The bid must cover SITC, operator training, and statutory clearances; delivery to consignee location with local service support.
What documents are required for the Rajkot procurement of desktops?
Required documents include Gujarat registration proof, CA turnover certificates for two years, GST returns for three years, MSME and Cancel Cheque, PAN, ITRs, OEM/MOF authorization, GeM experience certificate, and branch office details within 120 km, plus escalation matrix.
What are the technical specs expected for the desktops in this tender?
Expected specs include processor category and number, RAM capacity, SSD/HDD capacities, pre-loaded OS by OEM, monitor availability, screen size in cm, and on-site OEM warranty in years; printing specs require ISO 24734 speeds and auto duplexing for printers.
When is the delivery window and option to increase quantity in this contract?
Delivery can follow the original delivery period with potential 25% quantity increases at contracted rates. Extended delivery time applies if option clause is used, calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days from last order date.
What are the mandatory OEM requirements for this Rajkot bid?
Bidders must provide OEM Authorization or Manufacturer’s Authorization Form with complete OEM details, ensure on-site warranty coverage, and include all transportation and installation costs in the bid. Local support within 120 km improves eligibility and post-sale service.
What is the EMD amount and payment terms for the Rajkot tender?
EMD is ₹21,600. The bid price must be all-inclusive with no extra payments for SITC; payment terms will be specified in contract, typically aligning with delivery milestones and acceptance criteria after SITC.
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Documents 4
GeM-Bidding-9428882.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS