Indian Air Force AP3 Grease and Gulf ATF Tender 2026 - Department of Military Affairs, ISI/ISO Standards Sought
Bid Publish Date
10-Oct-2026, 8:42 am
Bid End Date
21-Oct-2026, 9:00 am
Progress
Tender Overview
The Indian Air Force, Department of Military Affairs, is issuing a procurement tender for a range of lubricant products including AP3 GREASE, GULF ATF DX II, GULF ATF TYPE A, GULF EURO COOL LLMAX 50 50, GREASE WHEEL BEARING, GREASE MOBILITH SHC220, and TEFLON GREASE SPRAY. The BOQ comprises 7 items, though specific quantities and unit measures are not disclosed. The tender outlines that products must conform to the buyer’s requirements and specifications, with non-compliant submissions liable for rejection at PRI. No start or end dates, estimated value, or EMD figures are provided. The procurement appears to emphasize product conformity to the buyer’s stated needs and acceptance of all attached ATC terms. This tender underscores a focused intake of specialty lubricants for aviation-support applications and related equipment maintenance. The key differentiator lies in the approved product list and the mandatory ATC acceptance, with non-adherence risking disqualification.
Technical Specifications & Requirements
- Product names: AP3 GREASE; GULF ATF DX II; GULF ATF TYPE A; GULF EURO COOL LLMAX 50 50; GREASE WHEEL BEARING; GREASE MOBILITH SHC220; TEFLON GREASE SPRAY
- BOQ: 7 items, but exact quantities and units are not disclosed
- Documentation expectation: Upload acceptance of all Buyer ATC terms and conditions; product must meet buyer requirements and specifications
- Data gaps: No technical standards, performance data, or material specs published in the tender
- Submission cue: Ensure alignment with implied aviation maintenance lubricant usage and OEM guidelines where applicable
Terms, Conditions & Eligibility
- ATC acceptance: Bidder must accept all Buyer ATC terms and upload acceptance
- Product conformity: Supplier must deliver products as per buyer requirement and specification; non-conformance triggers rejection at PRI
- EMD/financials: No EMD amount or financial thresholds specified in data
- Delivery/payment terms: Not provided; bidders should be prepared to comply with standard IAF procurement practices if invoked
- BOQ clarity: 7 items exist but no quantitative details disclosed
- Documentation: Ensure submission of all standard bid documents as per buyer terms and TCs
Key Specifications
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Product list extracted from tender title: AP3 GREASE, GULF ATF DX II, GULF ATF TYPE A, GULF EURO COOL LLMAX 50 50, GREASE WHEEL BEARING, GREASE MOBILITH SHC220, TEFLON GREASE SPRAY
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Quantities and unit details are not disclosed in the tender data
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No technical standards (IS/ISO) or performance specs published
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No EMD amount or estimated value disclosed
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ATC acceptance required; conformity to buyer’s requirement and specification
Terms & Conditions
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Acceptance of all Buyer ATC terms is mandatory
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Product must meet buyer requirements and specifications or face rejection
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7-item BOQ with unspecified quantities; bidders must infer or await clarification
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard IAF processes and ensure readiness for advance/against delivery terms as per ATC
Delivery Schedule
Not specified; bidders should prepare for timely delivery per actual order, with potential penalties for delays per ATC
Penalties/Liquidated Damages
Not specified; bidders should assume standard LD clauses aligned with defense procurement norms and ATC guidance
Bidder Eligibility
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Experience in supplying aviation/military lubricants or aerospace maintenance products
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GST registration and compliance with government procurement norms
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Ability to upload ATC acceptance and align with buyer-specified product requirements
Tender Data
Bid Details
Quantity
166
Category
AP3 GREASE
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
AP3 GREASE , GULF ATF DX II , GULF ATF TYPE A , GULF EURO COOL LLMAX 50 50 , GREASE WHEEL BEARING , GREASE MOBILITH SHC220 , TEFLON GREASE SPRAY
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
BHATINDA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BHATINDA | BHATINDA | - | - | 20 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 5
GeM-Bidding-10014109.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
7 Items Sign in to view GEM price trends Sign in for GEM prices
AP3 GREASE
AP3 GREASE
GULF ATF DX II
GULF ATF DX II
GULF ATF TYPE A
GULF ATF TYPE A
GULF EURO COOL LLMAX 50 50
GULF EURO COOL LLMAX 5050
GREASE WHEEL BEARING
GREASE WHEEL BEARING
GREASE MOBILITH SHC220
GREASE(MOBILITH SHC220)
TEFLON GREASE SPRAY
TEFLON GREASE SPRAY
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | AP3 GREASE | AP3 GREASE | 20 | kg | ncoiclp2@34wg | 30 | |
| 2 | GULF ATF DX II | GULF ATF DX II | 30 | ltr | ncoiclp2@34wg | 30 | |
| 3 | GULF ATF TYPE A | GULF ATF TYPE A | 20 | ltr | ncoiclp2@34wg | 30 | |
| 4 | GULF EURO COOL LLMAX 50 50 | GULF EURO COOL LLMAX 5050 | 50 | ltr | ncoiclp2@34wg | 30 | |
| 5 | GREASE WHEEL BEARING | GREASE WHEEL BEARING | 30 | kg | ncoiclp2@34wg | 30 | |
| 6 | GREASE MOBILITH SHC220 | GREASE(MOBILITH SHC220) | 10 | kg | ncoiclp2@34wg | 30 | |
| 7 | TEFLON GREASE SPRAY | TEFLON GREASE SPRAY | 6 | each | ncoiclp2@34wg | 30 |
Categories
7
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Required Documents
GST registration certificate
PAN card
Experience certificates related to lubricants for aerospace/defense sectors
Financial statements (audited) for last 2-3 years
EMD/Security deposit as per buyer terms (not specified in data)
Technical bid documents demonstrating product conformity to listed items
OEM authorizations or authorized distributor certificates
Any specific compliance certificates relevant to aviation lubricants (if provided in ATC)
Frequently Asked Questions
How to bid for aviation lubricant tender in India IAF 2026
Bidders should register with the central procurement portal, submit GST and PAN, provide experience certificates for aerospace lubricants, attach OEM authorizations, and upload acceptance of all Buyer ATC terms. Ensure conformity to listed products and be prepared to supply 7 items, with no quantities disclosed until clarification.
What documents are required for IAF lubricant procurement tender 2026
Required documents include GST certificate, PAN card, audited financial statements, experience certificates in aviation lubricants, OEM authorization letters, and technical bid demonstrating product conformity to AP3 grease and Gulf ATF varieties. Also submit EMD as per ATC guidance and ATC acceptance.
What are the technical specifications for Gulf ATF bids IAF
No explicit technical standards are published in the tender data. Bidders should ensure compatibility with buyer requirements and obtain ATC documents. Prepare to demonstrate product readiness for Gulf ATF DX II and Gulf ATF TYPE A across aviation maintenance scenarios.
When is delivery expected for IAF lubricant procurement 2026
The tender data provides no delivery timeline. Bidders should propose a delivery schedule aligned with defense procurement norms and be ready to adjust per order dispatch after confirmation of the purchase order and ATC terms.
What is the EMD amount for IAF lubricant tender 2026
EMD details are not disclosed in the provided tender data. Bidders should monitor ATC documents for exact EMD or security deposit requirements and prepare payment methods accordingly (online or DD) as specified in the final tender terms.
How to ensure compliance with ATC acceptance for IAF bids
Download and review the ATC document, confirm agreement by uploading acceptance, and ensure all listed products (AP3 GREASE, Gulf ATF variants, etc.) align with buyer requirements. Non-compliance leads to rejection; maintain traceable acceptance records in the bid submission.
What brands or OEMs are required for IAF lubricant supply
Tender data lists specific products but does not mandate brands beyond the named items. Submit OEM authorizations and ensure your supplied products correspond to AP3 GREASE, Gulf ATF, and Mobilith SHC220 categories as specified.
What are the key eligibility criteria for IAF defense lubricants
Eligibility requires aviation lubricant supply experience, GST registration, financial credibility, and ability to comply with ATC terms. Provide experience certificates and supplier qualifications for aerospace-grade lubricants to participate in this IAF procurement.