Haryana Institute For Fiscal Management Laptop Procurement Panchkula ISO 9001 Q2 Entry/Mid Level Notebook 2026
Progress
Tender Overview
Haryana Institute For Fiscal Management, under the Economic And Statistical Analysis Department Haryana, invites bids for Entry and Mid Level Laptop - Notebook (Q2) in Panchkula, Haryana 133301 with an estimated value of ₹6,00,000. The procurement focuses on standard notebooks suitable for government analytics work. The contract contemplates quantity flexibility up to 25% and prescribes a delivery framework linked to the original delivery period, with a minimum extension logic of 30 days. Bidders must ensure compliance with corporate financial health declarations and quality certifications. A key differentiator is the mandatory certification and service-support framework across the state, ensuring warranty service coverage and post-sale support.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Laptop - Notebook (Q2); no explicit hardware spec sheet provided in the tender data.
- Standards & Certifications: ISO 9001 certification required for bidder or OEM; relevant BIS/type-test/approval certificates to be uploaded; Material Test Certificate to accompany supply and be evaluated by Buyer’s lab.
- Quality & Acceptance: Material Test Certificate mandatory; lab results govern acceptance.
- Service & Support: Functional Service Centre in the state of each consignee location or establishment within 30 days of award; dedicated toll-free support number required.
- Delivery & Flexibility: Quantity can be increased/decreased by 25% at contract placement and during currency at contracted rates; delivery period adjustments based on formula with minimum 30 days.
- Documentation: Upload all required certificates with bid; non-upload can lead to rejection.
Terms, Conditions & Eligibility
- EMD: Not disclosed in the data; bidders must consider standard bid security practices.
- Delivery Terms: Delivery timeframe anchored to the last date of original delivery order; option-driven extensions governed by the option clause.
- Service Centre: Establishment within 30 days if not already present; documentary evidence mandatory for payment release.
- Certification & Documentation: Include ISO 9001, BIS/type-test certificates, and other prescribed approvals; failure to attach may lead to rejection.
- Financial Standing: Bidders should not be under liquidation or bankruptcy; an undertaking to this effect must be uploaded.
- Payment Terms: Not explicitly stated; follow standard government payment practices post-certification and delivery.
Key Specifications
-
- Product category: Entry and Mid Level Laptop - Notebook (Q2)
-
- Standards: ISO 9001 certification (bidder or OEM); BIS/type-test certificates
-
- Quality: Material Test Certificate to accompany supply; lab results govern acceptance
-
- Service: Functional service centre in each consignee's state or establish within 30 days; dedicated toll-free number
-
- Delivery: Option clause allows ±25% quantity change; delivery period linked to last delivery order date with minimum 30 days extension
-
- Documentation: Upload all prescribed certificates and documents with bid
Terms & Conditions
-
Option clause allows ±25% quantity change at contract and during currency
-
ISO 9001 certification required for bidder or OEM
-
Material Test Certificate mandatory; lab results determine acceptance
-
Functional Service Centre in each consignee state; establishment within 30 days
-
Dedicated toll-free service contact required
-
Bidder must not be under liquidation; provide undertaking
Important Clauses
Payment Terms
Not explicitly stated; follow standard government payment upon delivery and certification
Delivery Schedule
Delivery period begins from last date of original delivery order; option-driven extensions with minimum 30 days
Penalties/Liquidated Damages
Not specified; implied to follow standard L1/L2 penalties per contract terms
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
ISO 9001 certification for bidder or OEM
-
Functional service capability within state or proof of establishment within 30 days
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Pincodes
134112
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Deepak Kumar | 134112,Swarna Jayanti Haryana institute for Fiscal Management, IP-9, Sector-3 Panchkula (Haryana) - 134109 | Panchkula | Haryana | 134112 | 12 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9859385.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Experience certificates
Financial statements
EMD/Security deposit documentation
Technical bid documents
OEM authorizations (if applicable)
ISO 9001 certification proof or OEM certificate
BIS/type-test certificates
Material Test Certificate
Service centre establishment proof or timeline plan
Dedicated toll-free support contact details
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for a laptop tender in Panchkula Haryana 2026?
Bidders should submit all required documents listed in the Terms, including GST, PAN, ISO 9001 proof, BIS/type-test certificates, Material Test Certificate, and a bidder undertaking on non-liquidity. Ensure service centre readiness within 30 days and comply with the 25% quantity option clause. Verify delivery terms and payment expectations in ATC.
What documents are required for the laptop tender in Haryana?
Required documents include: GST certificate, PAN, experience certificates, financial statements, EMD/security deposit, technical bid documents, OEM authorizations, ISO 9001 proof, BIS/type-test certificates, and Material Test Certificate. Upload all indicated certificates with the bid to avoid rejection.
What are the key standards for laptops in this Haryana procurement?
Bidders must show ISO 9001 certification for bidder or OEM; provide BIS type-test certificates and other product approvals as prescribed. A Material Test Certificate must accompany the supply and be evaluated by the buyer’s lab for acceptance.
What is the delivery extension rule for this laptop contract?
Delivery extensions follow the option clause: allow ±25% quantity change and extend delivery period proportionally. The minimum extension is 30 days unless the original period is longer; extensions commence from the last date of the extended period and apply to contracted rates.
What is required for after-sales service in Haryana laptop bids?
Bidder must have a functional service centre in each consignee state or establish one within 30 days of award. A dedicated toll-free service number is required and payment is contingent on documentary evidence of service readiness.
What is the estimated value and item scope for this procurement?
The estimated value is ₹6,00,000 for Entry and Mid Level Laptop - Notebook (Q2); no BOQ items are listed, and the scope focuses on standard notebooks for government analytics work with conditional quantity flexibility.
How to demonstrate ISO 9001 and material certifications for this tender?
Provide ISO 9001 certificate proof for bidder or OEM, along with Material Test Certificate and relevant BIS/type-test certificates. Upload all certification documents with the bid; absence can lead to rejection per ATC requirements.
What are the eligibility criteria for bidders in this Haryana laptop tender?
Bidders must not be under liquidation or bankruptcy and should upload an undertaking. They must have ISO 9001 certification, provide necessary BIS/type-test certificates, and demonstrate service capability with a state-wide service centre or a plan to establish one within 30 days.