MRPL Materials Department Tender 2026 Karnataka - GST Compliant Vendor Code Creation & Inspection Terms
Bid Publish Date
29-Aug-2026, 12:00 pm
Bid End Date
04-Sep-2026, 3:00 pm
Location
Progress
Key Highlights
- • Flexible quantity variation up to 25% during contract execution
- • GST handling responsibility placed on bidder; reimbursement as actuals or lower rate
- • Vendor code creation documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate
- • Invoices must be raised in consignee name with consignee GSTIN
- • GeM portal requires GST invoice scan and GST payment screenshot
- • Nominated Inspection Agency to perform supplier inspections
- • Termination on non-delivery, insolvency, or misrepresentation
- • No explicit item-level specifications provided; readiness for MRPL inspection
Tender Overview
MRPL (Mangalore Refinery & Petrochemicals Limited) invites tenders from bidders for a materials procurement under the Materials Department located in Dakshina Kannada, Karnataka 574109. The tender references multiple category codes and lists 12 BoQ items, all shown as N/A, with an estimated contract scope not disclosed. Key differentiators include a flexible quantity option and GST handling responsibilities. The document emphasizes supplier GST compliance, vendor code creation, and invoicing rules, plus an inspection process managed by a nominated agency. The procurement context centers on ensuring timely delivery, quality control, and adaptable quantity commitments within the contract framework. Unique terms include option-based quantity variation up to 25% and delivery-time calculation formulas aligned to original and extended periods. The opportunity requires bidders to be prepared for GST-specific invoicing and GeM portal requirements.
Technical Specifications & Requirements
No technical specifications are provided in the tender text. However, bidders should be prepared to meet the following operational terms:
- Option clause permitting up to 25% quantity variation during contract; delivery period adjustments follow a defined formula with a minimum 30 days.
- GST applicability: bidder bears GST and reimbursement is either actuals or applicable rate, whichever is lower.
- Vendor code creation requires: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank certified).
- Invoicing must be in the consignee name and include GSTIN; GST portal GST payment screenshot must accompany GeM invoice uploads.
- An Inspection Agency will be nominated to conduct supplier inspections on MRPL’s behalf.
- Termination triggers include material non-delivery, insolvency, or misrepresentation.
Terms, Conditions & Eligibility
- Quantity may be increased/decreased by up to 25% of bid/contract quantity, with delivery-time recalculation using the provided formula and a minimum of 30 days.
- Bidders must manage GST on their own; MRPL will reimburse GST at actuals or lower applicable rates.
- Vendor code creation requires PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate (bank-certified).
- Invoices must be issued in the consignee name with the consignee GSTIN; GST payment screenshot must be uploaded on GeM.
- MRPL reserves rights to terminate for non-compliance, delayed delivery, or misrepresentation; a nominated Inspection Agency will conduct verification.
Key Specifications
-
Quantity variation up to 25% of bid/contract quantity
-
Delivery period adjustment formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
GST reimbursement: actuals or applicable lower rate
-
Vendor code creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate
-
Invoice must reflect consignee name and GSTIN
-
Nominated Inspection Agency to conduct inspection
Terms & Conditions
-
Option clause allows 25% quantity variation
-
GST handling responsibilities assigned to bidder
-
Vendor code creation requires specific financial docs
-
Invoices must be GST-compliant and in consignee name
-
GeM portal submission must include GST payment proof
-
Inspection by nominated agency and termination rights reserved
Important Clauses
Payment Terms
GST payable by bidder; MRPL reimburses GST at actuals or lower applicable rate
Delivery Schedule
Delivery period starts after original order; extended period calculated using the option formula with minimum 30 days
Penalties/Liquidated Damages
Termination rights exercised for non-delivery or misrepresentation; penalties not detailed in provided text
Bidder Eligibility
-
Vendor must comply with GST and PAN requirements
-
Ability to submit GeM GST-compliant invoices
-
Acceptance of 25% quantity variation and associated delivery extensions
Tender Data
Bid Details
Quantity
18
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
1000022447 , 1000022450 , 1000192479 , 1000023064 , 1000186482 , 1000186483 , 1000186484 , 1000072788 , 1000184833 , 1000192477 , 1000192478 , 1000192480
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
25
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
112
Delivery Locations
1
Delivery Cities
Dakshina Kannada
Delivery Pincodes
575030
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Basagouda B Patil | 575030,Mangalore Refinery & Petrochemicals Limited Kuthetoor PO , Via Katipalla , Mangaluru | Dakshina Kannada | Karnataka | 575030 | 1 | 112 | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-9816982.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
1000022447
SCREWS WITH TIMING GEAR SS 410
1000022450
SCREW 2NOS WITH LOCK NUT AND WASHERS SS410
1000192479
GA 33149 AB ROTOR PN 2500 PUMP MODEL RLCB541 PART CODE RLAA5412521SC MAKE ROTO PUMPS LTD MOC STAINLESS STEEL AISI 410 IS 2174 SC SC
1000023064
INSERT LINER CI
1000186482
BEARING HOUSING STUFFING BOX ASSEMBLY SET FOR DRIVE SIDE FOR GA48501A B
1000186483
GEAR BOX STUFFING BOX ASSEMBLY SET FOR NON DRIVE SIDE FOR GA48501A B
1000186484
THROWER FOR GA48501A B
1000072788
GEAR BOX END COVER P N 16
1000184833
SEAL CLAMPING PLATE PART NO.8 FOR GA48501A B
1000192477
GA 33149 AB SHAFT STUB PN 4400 PUMP MODEL RLCB541 PART CODE RDCA5314411SC MAKE ROTO PUMPS LTD MOC STAINLESS STEEL AISI 410 IS 2174 SC
1000192478
GA 33149 AB STATOR PN 2220 PUMP MODEL RLCB541 PART CODE RLAA5412221RR MAKE ROTO PUMPS LTD MOC NITRILE BLACK RR RR
1000192480
GA 33149 AB UNIVERSAL JOINT PN 20 PUMP MODEL RLCB541 PART CODE RDAA5319000R2 MAKE ROTO PUMPS LTD MOC NITRILE BOOT SEAL CAST IRON PUMP R2
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 1000022447 | SCREWS WITH TIMING GEAR SS 410 | 1 | set | patil_materials | 112 | |
| 2 | 1000022450 | SCREW 2NOS WITH LOCK NUT AND WASHERS SS410 | 1 | set | patil_materials | 112 | |
| 3 | 1000192479 | GA 33149 AB ROTOR PN 2500 PUMP MODEL RLCB541 PART CODE RLAA5412521SC MAKE ROTO PUMPS LTD MOC STAINLESS STEEL AISI 410 IS 2174 SC SC | 1 | ea | patil_materials | 112 | |
| 4 | 1000023064 | INSERT LINER CI | 1 | ea | patil_materials | 112 | |
| 5 | 1000186482 | BEARING HOUSING STUFFING BOX ASSEMBLY SET FOR DRIVE SIDE FOR GA48501A B | 1 | set | patil_materials | 112 | |
| 6 | 1000186483 | GEAR BOX STUFFING BOX ASSEMBLY SET FOR NON DRIVE SIDE FOR GA48501A B | 1 | set | patil_materials | 112 | |
| 7 | 1000186484 | THROWER FOR GA48501A B | 4 | ea | patil_materials | 112 | |
| 8 | 1000072788 | GEAR BOX END COVER P N 16 | 1 | ea | patil_materials | 112 | |
| 9 | 1000184833 | SEAL CLAMPING PLATE PART NO.8 FOR GA48501A B | 4 | ea | patil_materials | 112 | |
| 10 | 1000192477 | GA 33149 AB SHAFT STUB PN 4400 PUMP MODEL RLCB541 PART CODE RDCA5314411SC MAKE ROTO PUMPS LTD MOC STAINLESS STEEL AISI 410 IS 2174 SC | 1 | ea | patil_materials | 112 | |
| 11 | 1000192478 | GA 33149 AB STATOR PN 2220 PUMP MODEL RLCB541 PART CODE RLAA5412221RR MAKE ROTO PUMPS LTD MOC NITRILE BLACK RR RR | 1 | ea | patil_materials | 112 | |
| 12 | 1000192480 | GA 33149 AB UNIVERSAL JOINT PN 20 PUMP MODEL RLCB541 PART CODE RDAA5319000R2 MAKE ROTO PUMPS LTD MOC NITRILE BOOT SEAL CAST IRON PUMP R2 | 1 | ea | patil_materials | 112 |
Categories
46
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Required Documents
PAN Card copy
GSTIN certificate copy
Cancelled cheque copy
EFT Mandate (bank-certified)
GST invoice copy (GeM upload) and GST portal payment screenshot
Vendor code creation documents (as per Terms and Conditions)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to participate in MRPL tender in Karnataka 2026 with GST obligations
Bidders must ensure GST registration, PAN, Cancelled Cheque, and EFT Mandate are ready for vendor code creation. Submit GST-compliant invoices on GeM with GST payment proof. The contract permits up to 25% quantity variation and requires adherence to delivery-time calculations with a 30-day minimum extension.
What documents are required for MRPL vendor code creation in Karnataka
Prepare PAN Card, GSTIN certificate, Cancelled Cheque, and bank-certified EFT Mandate. These documents enable vendor code creation and ensure GeM invoice processing aligns with MRPL invoicing rules and GST portal confirmations.
What are the delivery terms for MRPL procurement in 2026 Karnataka
Delivery periods begin from the last date of the original delivery order. If quantity increases up to 25%, the extended period is calculated as (Increased ÷ Original) × Original period, with a minimum 30 days; MRPL may extend within the same contracted rates.
How is GST handled in MRPL tender 2026 procurement
GST must be borne by the bidder, with MRPL reimbursing at actuals or the lower applicable rate. Ensure GST invoices are uploaded on GeM; include GST portal payment screenshots for processing and reimbursement transparency.
What inspections are required for MRPL tender in Karnataka
A nominated Inspection Agency will conduct inspections on MRPL’s behalf. Ensure readiness to cooperate with the inspecting body and address any non-conformities promptly to avoid contract termination.
What are the termination conditions for MRPL contract in Karnataka
MRPL may terminate for material non-compliance, failure to deliver on time, insolvency, or misrepresentation. Ensure timely delivery, accurate GST invoicing, and truthful disclosures to avoid contractual termination.
What are the key eligibility criteria for MRPL procurement 2026
Eligibility includes GST registration, PAN, ability to supply with up-to-date vendor code, compliance with GST invoicing on GeM, and acceptance of quantity variation up to 25%, along with cooperation with the nominated inspection agency.
How to bid MRPL Materials Department tender in Karnataka 2026
Prepare GST and vendor-code documents, ensure GeM invoice readiness with GST proof, and confirm bid quantity flexibility. Align delivery planning with the 25% variation rule, and ensure compliance with contractor termination clauses to proceed confidently.