Procurement Opportunity: Split Air Conditioner Including Green AC, Wall Mount Type (V2) in PURNIA, BIHAR

Q1: How to register on GeM for bidding on Bihar government tenders for Green AC units?
To participate in Bihar government tenders such as the Purnea University wall mount AC supply, you must register your company on GeM (Government e-Marketplace). The registration process involves submitting your business credentials, PAN, bank details, and necessary certifications. Registration approval typically takes a few days, after which you can access tenders directly. For streamlined registration, visit TenderAI GeM Registration. Once registered, ensure your product listings conform to BIS and energy standards to enhance your chances of selection. Additionally, uploading relevant experience and turnover documents during registration improves your profile's credibility, making your bids more attractive.

Q2: What are the eligibility criteria for supplying Green AC wall mount units in Bihar education projects?
Bidder eligibility for this Bihar Government tender requires a minimum average turnover of ₹20 lakh over the last three years and at least 2 years of experience in manufacturing or supplying similar AC units to government or reputed institutions. OEM or authorized OEM certification for Green AC technology is preferred. Micro, small, and startup enterprises qualify under the Make in India and MII policies, provided they meet the documentation requirements. Supporting documents like relevant contracts, delivery certificates, and BIS compliance certificates must be uploaded along with the bid. Vendors must also have valid GST registration, PAN, and GeM registration to participate.

Q3: How do eco-friendly refrigerants impact the eligibility for this Bihar Green AC tender?
The tender mandates the use of eco-friendly refrigerants with zero ozone depletion potential, aligned with BIS standards and environmental policies. Suppliers using environmentally sustainable refrigerants such as R-32 or R-290 are given preference, as these support India’s commitment to reducing greenhouse gases. Certification documents confirming refrigerant type and BIS compliance are required during bid submission. Using such refrigerants not only ensures bid eligibility but also contributes to energy-efficient and environmentally friendly cooling solutions, increasing the chances of acceptance in the evaluation process.

Q4: What is the process for submitting a bid for this Wall Mount Green AC tender in Bihar?
Bidders must first register on GeM and upload all required documents, including experience certificates, turnover proof, OEM authorization, and BIS compliance certificates. After registration, download the tender document, review specifications, and prepare the bid considering the stipulated technical and commercial requirements. Submit the bid online through the GeM portal before the deadline of 28 July 2025, 09:00 AM. Ensure you securely upload all documents, including EMD of ₹25,000 via State Bank of India, and make note of the bid validity (30 days from bid end date). Post-submission, remain attentive for bid evaluation and potential clarification requests from the authority.

Q5: How can MSMEs benefit when bidding for Bihar government cooling equipment tenders?
MSMEs are eligible for the MII (Make in India) Purchase Preference, which enhances their chances of winning bids. They need to provide certificates indicating the percentage of local content and compliance with Make in India policies. MSMEs can also avail exemption from certain experience and turnover criteria if they meet the conditions specified under government policies. Bidders must upload relevant MSME certificates and local manufacturing proof during bid submission. The government’s aim is to promote local manufacturing and sustainable growth, providing MSMEs with a competitive edge for supply contracts like Green AC units.

Q6: What technical specifications must the Green AC units meet for this Bihar tender?
The units must adhere to the following specifications:

• Cooling Capacity: 1.5 Ton
• Star Rating: 5-star (ISEER between 5 to 5.5)
• Refrigerant: Eco-friendly, ozone-depletion potential zero (e.g., R-32)
• Comprehensive Warranty: 1 year, with compressor warranty of 10+ years
• Environmental Standards: Must comply with IS 1391 (Part 2) and BEE 2022 standards
• Features: Free standard installation, with provisions for 2-4 free maintenance services during warranty
  These specifications aim at ensuring high energy efficiency, lower environmental impact, and durability of supplied air conditioners.

Q7: What are the key compliance requirements for suppliers intending to participate in this Bihar Green AC tender?
Suppliers must ensure compliance with BIS standards, including IS 1391 (Part 2), and conform to environmental regulations, including Green AC features. Certification documents supporting eco-friendly refrigerants, energy efficiency, and manufacturing standards must be uploaded. Only products with valid BIS and BEE certifications are eligible. Additionally, suppliers must demonstrate experience with similar projects (minimum two years) and meet turnover thresholds. Non-compliance with documentation or standards can lead to disqualification during bid evaluation, so precise adherence to technical and legal requirements is vital.

Q8: How does the evaluation process work for this Bihar government AC supply tender?
Evaluation is primarily based on total bid value and compliance with technical specifications. Technical documents, certification proof, and experience play a crucial role during initial qualification. Once qualified, the bids are ranked based on price competitiveness, with the lowest acceptable bid usually favored. In case of a tie, criteria like experience and environmental standards are considered. Reverse auction may be conducted amongst technically qualified bidders, excluding the highest bid, to finalize the contract. The process aims for transparent, fair, and competitive pricing aligned with high-quality standards.

Q9: Are there any special terms regarding local content or Make in India policy for this tender?
Yes, the bid favors local manufacturers as per the government's Make in India initiative. Bidders claiming local content benefits must upload a certificate from the OEM indicating the percentage of local content and where it's manufactured. Classification as Class 1 or Class 2 local supplier depends on the percentage of indigenous content, with a minimum threshold of 50% or 20% respectively. Only domestic manufacturers or authorized OEMs meeting these criteria can avail of procurement preference, promoting indigenous manufacturing and supporting local economies.

Q10: What practical tips can help suppliers succeed in bidding for this Bihar Green AC tender?

• Ensure full compliance with BIS, BEE, and environmental standards.
• Upload complete documentation, including OEM certificates, experience proofs, and turnover proofs.
• Maintain an updated GeM profile, and consider professional registration assistance via TenderAI.
• Offer competitive pricing and ensure product specifications meet or exceed tender requirements.
• Highlight eco-friendly features and energy efficiency credentials in your bid.
• Prepare for technical clarifications and ensure timely submission of all documents, including EMD.
• Engage in participating in reverse auction procedures if involved, and be prepared to negotiate for the best quote.

End of FAQs

This tender encapsulates a substantial opportunity to supply eco-friendly, energy-efficient split air conditioners to Bihar’s educational institutions, signifying a step towards greener, smarter infrastructure development. Prepare your documentation, ensure compliance, and seize this strategic procurement opportunity with confidence!