Eastern Coalfields Limited Fleet Management Service Tender JAMTARA Jharkhand 386798 Core Estimated Value 2026
Progress
Tender Overview
Eastern Coalfields Limited invites bids for Fleet Management Service to hire JCBs and Tractor Trailers at the SP Mines Area under ECL in Jamtara, Jharkhand (814166). Estimated value is ₹386,798. The scope centers on equipment hiring and on-site fleet management for surface mining operations, with a flexible quantity/duration clause up to 25% as per Buyer-Added ATC. No BOQ items are listed, signaling a service-contractor engagement rather than material supply. This tender emphasizes operational support for mining mobility in the SP Mines Zone and requires compliance with the ATC terms.
Technical Specifications & Requirements
- Service type: Fleet management for JCBs and Tractor Trailers at SP Mines Area, ECL, Jharkhand
- Location: Jamtara, Jharkhand (814166)
- Estimated value: ₹386,798; no BOQ items populated
- Contract flexibility: 25% variation in quantity or duration permitted at procurement and post-contract issuance
- ATC reference: Buyer uploaded ATC document; bidders should review for any location-specific compliance and safety norms
- Key implication: Scope hinges on service delivery capabilities rather than material procurement; ensure availability of equipment and operator support as required
Terms, Conditions & Eligibility
- EMD: not specified in data; bidders should verify ATC for exact security requirements
- Quantity/duration adjustment: permissible up to 25%; acceptance required if revised scope is issued
- Service nature: hiring and management of JCBs and Tractor Trailers within SP Mines Area; focus on uptime, maintenance, and operator coordination
- Documentation: submit standard tender documents per ATC; verify GST/PAN and prior experience prerequisites in ATC
- BOQ: currently 0 items, indicating a pure service contract rather than goods supply
- Payment terms: not specified; check ATC for milestone or time-based payment schedules
Key Specifications
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Product/Service: Fleet management for JCBs and Tractor Trailers
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Location: SP Mines Area, ECL, Jamtara, Jharkhand
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Estimated value: ₹386,798; no itemized BOQ
-
Contract flexibility: 25% variation in quantity or duration
-
Documentation: Review ATC document uploaded by buyer for clauses
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Warranty/AMC: Not specified; refer ATC for post-delivery support requirements
Terms & Conditions
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EMD details not disclosed; verify in ATC
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Quantity/duration may increase up to 25%
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No BOQ items; service-based procurement
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Review ATC for safety, compliance, and payment terms
Important Clauses
Payment Terms
Not specified in available data; bidders must consult ATC for milestone or upfront payment conditions
Delivery Schedule
Not specified; ATC may contain site access and shift deployment requirements for SP Mines Area
Penalties/Liquidated Damages
Not specified; verify in ATC for uptime penalties or service-level expectations
Bidder Eligibility
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Experience in fleet management or equipment hiring for mining operations
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Compliance with SP Mines Area safety and site access norms
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Financial capability to support contract variability up to 25%
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fleet Management Service - Hiring JCB and Tractor Trailer at SP Mines Area under ECL; Hiring JCB and Tractor Trailer at SP Mines Area under ECL; Service Provider; 1
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
8
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Jamtara
Delivery Pincodes
815351
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Binay Kumar Sharma | 815351,Office O GM SPMINES PO Chitra Deoghar JH | Jamtara | Jharkhand | 815351 | 1 | - | Estimate distance(in Kms) to be covered per month per vehicle : 100 Number of months within contract period for which service is required : 8 |
Authority Records
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Documents 7
GeM-Bidding-10037483.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
Experience Criteria
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC)
Additional Doc 3 (Requested in ATC)
Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for fleet management tender in Jamtara Jharkhand 2026?
Bidders must review the ATC, prepare fleet management credentials, and submit standard GST/PAN, experience proofs, and financials. Ensure capability to deploy JCBs and Tractor Trailers at SP Mines Area, and comply with the 25% quantity/duration variation clause.
What documents are required for ECL fleet service bid in Jharkhand?
Required documents include GST certificate, PAN card, experience certificates in mining fleet services, financial statements, EMD (as per ATC), and OEM authorizations if applicable. Ensure submission aligns with ATC terms for SP Mines Area.
What are the technical specifications for JCB and Tractor Trailer hiring?
Specifics are outlined in the ATC; no BOQ items are listed. Prepare evidence of equipment availability, operator experience, maintenance capability, and site-specific safety compliance for SP Mines Area operations.
When is the contract quantity variation allowed for this tender?
Variation up to 25% is allowed at the time of contract issuance and within terms after award, per Buyer Added ATC. Bidders must accept revised scope if issued.
What are the payment terms for the ECL fleet service contract?
Payment terms are not specified in the public data; bidders should refer to ATC for milestone-based payments and timing linked to SP Mines Area deployment and service delivery.
What safety and site access requirements apply to this tender?
ATC includes safety, site access, and mining area compliance; bidders must demonstrate adherence to SP Mines Area safety norms and operator qualification requirements as specified.
How to verify qualification criteria for ECL fleet management bid?
Check ATC for minimum experience in mining fleet services, turnover expectations, and equipment deployment capabilities. Prepare certificates showing prior SP Mines Area deployments if available.
What is the estimated value and its impact on bid competitiveness?
Estimated value is ₹386,798; bidders should align pricing with service delivery, equipment uptime, and maintenance costs while leveraging the 25% scope variation clause to optimize bid economics.