Gujarat Health & Family Welfare Department Composite Office Tables IS 8126 (V2) & Revolving Chair Tender 2026
Progress
Key Highlights
- • Mandatory IS 8126 conformity testing and IS 8126 (V2)/compliant furniture specification
- • 3% of estimated value EMD via Demand Draft in favour of District Ayurvedic Officer Valsad, payable at Valsad
- • Quantity fluctuation clause: ±25% at contract, extended delivery time formula with minimum 30 days
- • Chairs must include adjustable height mechanism, cushioning, upholstery, backrest dimensions, lumbar support, headrest, and armrests
- • Warranty requirement specifies a minimum period; exact years to be clarified during bid; ensure post-warranty support terms
- • Test report availability: type and conformity to IS 8126; bidder to provide documentation
Tender Overview
Gujarat Health & Family Welfare Department seeks supply of Composite Office Tables conforming to IS 8126 (V2) and Revolving Chairs (V5) in 2026. Estimated value is ₹478,500.00 with an option to increase/decrease quantity by up to 25% at contracted rates. Deliveries are governed by an option clause with minimum 30 days, starting after the original delivery period. The bid requires an EMD of 3% of estimated value via DD in favour of District Ayurvedic Officer Valsad, payable at Valsad, with hardcopy submission within 5 days of bid end date. Unique requirements include IS 8126 test conformity and a range of chair ergonomic specs. This tender targets government procurement compliance and modular office furniture standards for health department facilities.
Technical Specifications & Requirements
- Product category: Composite Office Tables (IS 8126 conforming) and Revolving Chairs (V5)
- Key dimensions: Table top length × width × thickness and overall table height; tolerance per clause 5
- Materials: Table top material specification; tubular pedestal construction
- Color family: Painted section color
- Test reports: Availability and type of test report certifying conformity to IS 8126
- Chair details: Generic chair, seat height adjustment mechanism, cushion availability, upholstery, seat color; backrest height/width ranges, tilt lock, lumbar support, headrest options, armrests
- Warranty: Minimum warranty period to be provided (in years)
- Delivery terms: Option clause applicability and delivery schedule linked to original and extended periods
- EMD submission: 3% of estimated value via Demand Draft; proof of DD to be uploaded and hardcopy delivered
- Documentation: Includes GST, PAN, experience certificates, financials, OEM authorizations as applicable
Terms, Conditions & Eligibility
- EMD: 3% of estimated value via DD in favour of District Ayurvedic Officer Valsad, payable at Valsad; proof to be uploaded and hardcopy delivered within 5 days
- Delivery: Option to modify quantity by ±25%; extended delivery time calculations based on original period, with minimum 30 days
- Payment terms: Not explicitly stated in data; ensure alignment with district procurement terms and contract conditions
- Experience/turnover: Not specified; bidders should demonstrate capability for furniture manufacturing/supply and IS 8126 conformity testing
- Warranty: Minimum warranty period required (years not specified); confirm during bid submission
- Test & conformity: Must provide IS 8126 conformity test report/type; ensure supplier can furnish relevant documentation
- Submission: Online bid with scanned DD proof and mandatory hardcopy delivery within 5 days of bid end date
- Chair specifications: Ensure all ergonomic features (adjustable height, cushioning, upholstery, lumbar support, headrest, armrests) are met as per tender requirements
Key Specifications
-
- Product: Composite Office Table (IS 8126 conforming) and Revolving Chair (V5)
-
- Standards: IS 8126 conformity; test report availability required
-
- Table dimensions: Table top length × width × thickness with tolerance per clause 5; table height specified
-
- Material: Table top material specification; tubular pedestal construction
-
- Color: Painted section color family
-
- Chair features: Height-adjustable mechanism; cushion on seat; seat upholstery; backrest height/width ranges; tilt lock; lumbar support; headrest; armrests
-
- Warranty: Minimum warranty period (years) unspecified; confirm during bid
-
- Delivery/Modification: Option to increase/decrease quantity by up to 25%; delivery time adjustments per formula
Terms & Conditions
-
EMD must be submitted as 3% of the estimated value via DD in favor of District Ayurvedic Officer Valsad
-
Quantity may be adjusted ±25% with contracted rates; delivery time adjusted using the specified formula
-
Conformity testing to IS 8126 is mandatory; IS 8126 test report must be provided
Important Clauses
Payment Terms
EMD via DD; potential contract payments per district terms; exact payment milestones to be clarified during bid evaluation
Delivery Schedule
Delivery period linked to original order; extended period allowed when exercising option clause; minimum 30 days for any extension
Penalties/Liquidated Damages
Not specified in data; bidders should assume standard contract LD terms as per district procurement guidelines
Bidder Eligibility
-
Demonstrated experience in manufacturing or supplying IS 8126 compliant office furniture
-
Ability to furnish IS 8126 conformity test reports
-
Financial capability to support a ₹478,500 estimated-value procurement
Tender Data
Bid Details
Quantity
27
Category
Composite Office Tables conforming to IS 8126 (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Composite Office Tables conforming to IS 8126 (V2) (Q2) , Revolving Chair (V5) (Q2)
Advisory Bank
Bank Of Baroda
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Valsad
Delivery Pincodes
396001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manishkumar Nanubhai Patel | 396001,AYURVED BRANCH, DISTRICT PANCHAYAT, VALSAD- 396001 | Valsad | Gujarat | 396001 | 13 | 45 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9806979.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Corrigendum Updates
1 Update Update
Extended Deadline
11-Sep-2026, 5:30 am
Opening Date
12-Sep-2026, 5:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar furniture supply projects
Financial statements (last 2-3 years)
EMD document – DD proof of 3% of estimated value
Technical bid documents and product conformity certificates
OEM authorization or dealership/dealership certificates for IS 8126 furniture
Any IS 8126 test reports or conformity certificates
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Standards and Certifications | Conformity to specification | IS 8126 |
| Generic | Type of Composite Office Table | Table with double storage unit |
| Generic | Type of Storage Units | Three-drawer Unit with Locker Unit |
| Generic | Type of Tubular Pedestal | Mild Steel Tubular Pedestal |
| Material | Material of Table Top | Particle Boards |
| Dimension | Table Top Length (mm) X Width (mm) X Thickness (mm) (Tolerance as per clause 5) | 1500 X 900 X 20 |
| Dimension | Height of Composite Office Table | 710 |
| Colour | Color Family of Painted Section | Brown |
| Warranty | Warranty (year) | 1, 2, 3, 4, 5 Or higher |
| Test Report Details | Availability of test report certifying conformity to IS 8126 | No |
| Test Report Details | Type of test report | NA |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for IS 8126 compliant office furniture tender in Gujarat 2026?
Bidders should submit GST, PAN, experience certificates, and financials along with the EMD DD of 3% of ₹478,500. Provide IS 8126 conformity reports and OEM authorizations. Ensure delivery timelines align with the option clause up to 25% quantity variation and include hardcopy delivery within 5 days after bid end.
What documents are required for Gujarat health furniture procurement in 2026?
Required documents include GST certificate, PAN, 2–3 years of financial statements, experience certificates for similar projects, EMD DD proof, technical bid, IS 8126 conformity test reports, and OEM authorizations if applicable. Upload scanned copies and deliver hardcopies within 5 days post bid end.
What are the IS 8126 conformity requirements for the tables and chairs?
Bidders must provide a test report certifying conformity to IS 8126 for composite office tables and revolving chairs. The report type should specify IS 8126 standard version compliance (V2 for tables and V5 for chairs) and cover dimensional accuracy, materials, and safety features.
When is the delivery timeline for the Gujarat furniture tender in 2026?
Delivery begins from the last date of the original delivery order with scope to extend if the option clause is exercised. The extended time uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the EMD amount and submission process for this procurement?
EMD equals 3% of the estimated value (₹478,500). Submit via Demand Draft in favor of District Ayurvedic Officer Valsad, payable at Valsad; upload the DD proof online and send the hardcopy within 5 days of bid end date.
What are the chair specifications required in this tender?
Chairs must have height-adjustment mechanisms, cushion on seat, upholstery, backrest within specified height/width ranges, tilt-lock, lumbar support, and optional headrest and armrests. Ensure color and material match tender requirements; confirm exact dimensions during bid submission.
How to verify vendor eligibility for the Gujarat health furniture bid 2026?
Verify eligibility by demonstrating prior similar furniture supply, IS 8126 conformity capability, GST/PAN validity, financial stability through statements, and OEM authorizations if needed. Ensure capacity to handle a ₹478,500 procurement with 3% EMD and documentation readiness.
What are the key terms for quantity variation in this tender?
The purchaser may increase/decrease quantity up to 25% at contracted rates. Delivery time extends proportionally, starting from the last delivery order date, with a minimum 30 days extension when applicable.