Coastal Aquaculture Authority Scanning and Digitisation Tender Chennai Tamil Nadu 2026 IS 550-like Standards Not Specified
Bid Publish Date
29-Sep-2026, 6:26 pm
Bid End Date
20-Oct-2026, 4:00 pm
EMD
₹20,000
Value
₹10,00,000
Location
Progress
Tender Overview
Coastal Aquaculture Authority invites bids for Scanning and Digitisation Service in Chennai, Tamil Nadu (600001) with an estimated value of ₹10,00,000 and an EMD of ₹20,000. The scope covers digital capture and processing of documents under version 2 category 300; A4 and legal. The contract allows a +/-50% variation in quantity or duration at issuance and requires bidder compliance with service continuity and provider responsibility. Location-specific requirements include an office within the consignee state and dedicated support channels. Unique aspects include the need for a formal escalation matrix and toll-free service line, ensuring prompt technical and operational response.
Technical Specifications & Requirements
- Service category: Scanning and Digitisation Service (Version 2) – A4 and legal documents.
- Estimated contract value: ₹10,00,000; EMD: ₹20,000.
- Variation/adjustment: up to 50% increase in quantity or duration at contract issue; further scope expansion up to 50% for lumpsum works with supplier consent.
- Delivery/operations: Office presence in Tamil Nadu; dedicated toll-free service number; documented escalation matrix.
- Compliance: No explicit technical specs provided; emphasis on service availability, liability through assignments/sub-contracts, and salary/wage payment compliance by the service provider.
Terms, Conditions & Eligibility
- Assignment/sub-contracting requires prior written consent; joint and several liability remains with the original seller.
- Salary payments must be made by the service provider to staff deployed at the buyer location, with supporting PF/ESIC documentation.
- Service provider must have a Tamil Nadu-based office and provide documented evidence.
- Dedicated toll-free support and an escalation matrix are mandatory.
- Payment terms: not explicitly detailed; ensure alignment with standard government procurement norms and release after deliverables verification.
Key Specifications
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Product/Service: Scanning and Digitisation Service (Version 2)
-
Estimated value: ₹10,00,000
-
EMD: ₹20,000
-
Variation tolerance: ±50% quantity/duration
-
Location requirement: Office within Tamil Nadu
-
Service support: Dedicated toll-free number and escalation matrix
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Contract scope: A4 and legal document scanning
Terms & Conditions
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50% quantity/duration variation allowed at issue of contract
-
Seller cannot assign/sub-contract without prior written consent
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Service provider must pay staff wages first and provide PF/ESIC documentation
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Office of service provider must be in the state of consignee
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Dedicated toll-free support and escalation matrix are mandatory
Important Clauses
Payment Terms
Salary payments to deployed staff must be made by the service provider with PF/ESIC documentation; buyer payment follows after compliance evidence.
Delivery Schedule
Contract allows ±50% variation in quantity/duration; precise delivery milestones to be defined in contract upon award.
Penalties/Liquidated Damages
No explicit LD details provided in tender data; standard government procurement penalties may apply for non-performance.
Bidder Eligibility
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Proven experience in scanning and digitisation services (documented contracts)
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GST registration and valid PAN
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Financial capability to absorb payroll and interim costs
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Tamil Nadu-based office with verifiable address
Tender Data
Bid Details
Quantity
1000000
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanning and Digitisation Service (Version 2) - 300; A4 and legal
Advisory Bank
IDBI Bank
ePBG Percentage
5%
ePBG Duration (Months)
8
Delivery Details
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600035
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| E. Jayanthi | 600035,5th Floor,Integrated Office Complex for Animal Husbandry and Fisheries Department,Fanepet,Nandana m | Chennai | Tamil Nadu | 600035 | 1000000 | - | - |
Authority Records
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Documents 6
GeM-Bidding-9924489.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing relevant scanning/digitisation work
Financial statements (last 2-3 years)
EMD submission receipt or proof of payment
Technical bid documents
OEM authorizations (if applicable)
Proof of office in Tamil Nadu (address and contact details)
Evidence of dedicated toll-free support and escalation matrix
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for scanning and digitisation tender in Chennai Tamil Nadu 2026?
Bidders must submit GST, PAN, financials, experience certificates, and EMD ₹20,000. Provide Tamil Nadu office proof, technical bid, and OEM authorizations if required. Include dedicated toll-free support details and escalation matrix; ensure compliance with salary payment obligations and PF/ESIC documentation.
What documents are required for Coastal Aquaculture Authority procurement in Tamil Nadu?
Submit GST certificate, PAN, last 2-3 years financial statements, experience certificates for similar digitisation work, EMD receipt, technical bid, and proof of Tamil Nadu office address. Include evidence of toll-free service and escalation contacts as part of the bid package.
What are the variation rules for contract quantity in this tender?
The buyer may increase contract quantity or duration by up to 50% at the time of contract issue; once issued, the variation remains capped at 50%. Lump-sum expansions require consent of the service provider and must stay within the 50% limit.
What are the payment terms and salary obligations for staff deployed?
The service provider must pay salaries to deployed staff first, with PF/ESIC documentation. Buyer payments follow after verification of statutory payroll compliance. Ensure bank statements reflecting payments are ready for audit and payment processing.
What support facilities must the bidder provide for this procurement in Tamil Nadu?
Provide a dedicated toll-free support number and a documented escalation matrix. The seller must maintain an office in Tamil Nadu and provide evidence of local presence for service responsiveness and issue resolution.
What technical specifications are required for scanning and digitisation?
Specific technical specs are not listed; focus on service availability, document handling quality, and adherence to standard practices. Ensure capability to process A4 and legal documents and provide timely digital outputs aligned with the contract milestones.
Which documents prove eligibility for the Tamil Nadu scanning tender?
Eligibility requires GST and PAN, proof of Tamil Nadu office, experience certificates for similar digitisation engagements, financial statements, EMD payment proof, and technical bid compliance. OEM authorisations may strengthen credibility if applicable.
When will bid submission deadlines and award likely occur?
Exact dates are not published here; monitor the online portal for bid submission windows and contract award notifications. Prepare a complete bid package now, including EMD, office proof, and toll-free support details to ensure readiness when the deadline is announced.
How to ensure salary compliance during service deployment in Tamil Nadu?
Maintain transparent payroll records with PF/ESIC contributions and bank statements. Include a signed commitment to pay staff salaries upfront and furnish statutory documents during contract performance reviews as part of post-award compliance.