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Indian Army Windows 11 Pro Offline & MS Office 2021 Pro Offline Installation Tender 2026 - IS 550 / MS Office Compliance

Bid Publish Date

18-Jan-2026, 2:06 pm

Bid End Date

28-Jan-2026, 3:00 pm

Value

₹5,00,000

Location

CHENNAI , TAMIL NADU

Progress

Issue18-Jan-2026, 2:06 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

21

Category

WINDOWS 11 PRO OFFILINE

Bid Type

Single Packet Bid

Tender Overview

Indian Army invites bids for procurement and installation of Windows 11 Pro Offline and MS Office 2021 Pro Offline, including software installation services. Estimated value: ₹500,000. Scope covers offline software packages and installation work across unspecified locations, with a 5-item BOQ. The tender emphasizes installation services and updates across all systems, requiring compliant delivery and installation within contract terms.

Technical Specifications & Requirements

  • Product categories: Windows 11 Pro Offline, MS Office 2021 Pro Offline, installation of MS Office, installation of Windows 11 Pro, updating all systems.
  • Delivery scope: Installation and software updates across multiple systems; delivery quantity flexible per option clause (±25%).
  • Standards/compliance: Not specified in data; bidders should verify IS/ISO alignment during submission.
  • Estimated value: ₹500,000. No explicit EMD amount listed.
  • BOQ details: 5 items listed, but items are marked N/A; bidders must clarify quantities during bid.
  • Special terms: Option to increase/decrease quantity by up to 25% at contracted rates; delivery period starts after the last delivery order date; extended time proportional to quantity increase with minimum 30 days.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should confirm security deposit requirements during bid.
  • Delivery timeline: Delivery period to commence after the last date of the original delivery order; extension mechanism applies with minimum 30 days.
  • Payment terms: Not specified in data; bidders should seek clarity in the terms during bid submission.
  • Documentation: Normalize GST registration, PAN, software licensing proofs, OEM authorization, and installation capability; procurement requires installation and updates services.
  • Warranty/Support: Not specified; confirm post-installation support terms in bid response.
  • Eligibility: Prior experience in software deployment and installation for government/military bodies recommended; ensure compliance with any internal Army procurement guidelines.

Key Specifications

    • Product names: Windows 11 Pro Offline, MS Office 2021 Pro Offline
    • Scope: Installation of MS Office and Windows 11 Pro; updates across all systems
    • Estimated value: ₹500,000
    • BOQ items: 5 items (listed as N/A, seek clarification on quantities)
    • Delivery terms: Option to adjust quantity by 25%; minimum extension time 30 days
    • Location: Government organization (Indian Army); exact installation sites not specified

Terms & Conditions

  • Key Term 1: Delivery quantity can vary by ±25% at contract time and during currency

  • Key Term 2: Delivery period starts from the last date of original delivery order

  • Key Term 3: Clarify EMD requirements and payment terms during bid submission

Important Clauses

Option Clause

Purchaser may increase/decrease quantity up to 25% at contracted rates; extended delivery time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days.

Delivery Schedule

Delivery period commences from the last date of the original delivery order; additional time applies if option clause is exercised during extended period.

Payment Terms

Not specified in data; bidders should request explicit payment terms during bid submission.

Bidder Eligibility

  • Experience in software deployment and installation for government/military environments

  • Proven capability to install Windows 11 Pro Pro Offline and MS Office 2021 Pro Offline

  • Compliance with organizational procurement guidelines and OEM authorization

Documents 4

GeM-Bidding-8853448.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 WINDOWS 11 PRO OFFILINE OFFILNE 4 pieces jagdish@aro 10
2 MS OFFICE 2021 PRO OFFLINE OFFILINE 6 pieces jagdish@aro 10
3 INSTALLATION MS OFFICE OFFLINE 6 pieces jagdish@aro 10
4 ISNTALLATION WIN 11 PRO OFFLINE 4 pieces jagdish@aro 10
5 UPDATE ALL SYSTEMS OFFLINE 1 job jagdish@aro 10

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for software installation projects

4

Financial statements or turnover proof

5

EMD/Security deposit documentation (if required by terms)

6

OEM authorizations for Windows 11 Pro Offline and MS Office 2021 Pro Offline

7

Technical compliance certificates (if applicable)

8

Project plan for installation and updates across systems

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for Windows 11 Pro offline tender in Indian Army 2026?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and OEM authorizations. Ensure Windows 11 Pro Offline and MS Office 2021 Pro Offline licenses are compliant and installation capability is demonstrated. Clarify EMD and payment terms during bid. Follow option clause terms for quantity adjustments.

What documents are required for Indian Army software installation tender 2026?

Submit GST certificate, PAN card, experience certificates for similar deployments, financial statements, OEM authorization letters for Windows 11 Pro Offline and MS Office 2021 Pro Offline, installation methodology, and a project plan detailing installation and updates across systems.

What are the delivery terms for quantity adjustments in Army tender 2026?

The purchaser may increase or decrease quantity up to 25% at contract, with extended delivery time calculated as (increased/ original) × original period, minimum 30 days; delivery starts after the last delivery order date.

How to verify installation support and warranty terms for Army tender?

Request explicit warranty and AMC terms in the bid response; confirm post-installation support duration, response times, and remedy windows. Align with OEM support policies for Windows 11 Pro Offline and MS Office 2021 Pro Offline.

What are required standards or certifications for this tender?

No explicit standards listed; bidders should confirm compatibility with government procurement guidelines and obtain OEM authorizations. Ensure licenses are genuine and installation complies with Army security practices.

When is the delivery period activation for this Army software tender?

Delivery timing activates from the last date of the original delivery order; if the option clause is exercised during extension, additional time is proportional to quantity change, maintaining a minimum 30 days.

What is the estimated value and scope for Army software procurement 2026?

Estimated value is ₹500,000 for Windows 11 Pro Offline and MS Office 2021 Pro Offline installation and updates, spread across five BOQ items with quantities not specified in data; bidders must seek clarity on exact quantities during bid.

How to prepare OEM authorization for Windows 11 Pro and MS Office installation?

Obtain official OEM authorization letters for Windows 11 Pro Offline and MS Office 2021 Pro Offline to accompany the bid; ensure licenses match deployment scope and are compliant with Army installation requirements.

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