Important Links & Resources

• Specification Document: View File
• BOQ Document: View File
• GeM Registration & Bidding Portal: https://tenderai.in/services/gem-profile-registration

FAQ: Essential Information on the 2025 Indian Coast Guard CHSE Items Tender

Q1: How to participate in the Indian Coast Guard hospital supplies tender 2025?
To participate, first, ensure your business is registered and verified on GeM, the government's procurement portal. Prepare the necessary documents including technical specifications compliance, past performance certificates, and delivery schedules. Submit your bid through the GeM portal before the deadline of August 6, 2025, 20:00 IST. Ensure your bid includes the supporting documents for eligibility, especially Udyam registration if claiming MSE benefits. Review specifications carefully posted in the attached documents and ensure compliance for technical evaluation. For expert assistance on GeM registration, visit https://tenderai.in/services/gem-profile-registration.

Q2: What are the eligibility requirements to bid for the Indian Coast Guard hospital equipment tender?
Bidders should have at least 3 years of experience in manufacturing or supplying similar hospital or defense equipment to government agencies. They must have supplied comparable items and possess valid certification documents. MSE registered vendors with Udyam registration are eligible for procurement preferences, provided their credentials are validated online. Bidders need to upload past performance certificates, delivery proof, technical compliance documents, and the appropriate bid security (EMD) as per tender guidelines. Startups are eligible, but no specific exemption is provided.

Q3: How does the MSE benefit work in this tender for Indian Coast Guard procurement?
MSE vendors with valid Udyam registration can avail a 25% reservation of the total contract quantity, provided their bid is within 15% of the lowest non-MSE bid. They must meet the eligibility criteria and provide the requisite documentation. The process involves the bid being evaluated first on price, then MSE bidders within the price band are given an opportunity to match the lowest bid. This promotes the participation of small-scale manufacturers in government defense procurement. For registration assistance, visit https://tenderai.in/services/gem-profile-registration.

Q4: What technical specifications should suppliers comply with for hospital mattresses and pillow products?
Suppliers must adhere to the detailed technical specifications outlined in the linked specification document, which includes material quality, dimensions, comfort standards, and durability criteria. These are essential to meet the standards required by the Indian Coast Guard. The BoQ documents further specify the quantities and delivery deadlines. Ensuring compliance with these specifications is crucial for technical evaluation, and supporting documents confirming adherence must be uploaded during bid submission.

Q5: How are deliveries scheduled, and what are the timelines for supply?
Delivery schedules for each item are specified in the BOQ documents, with most items required within 15 days of order issuance. The first consignments are to be delivered at Ratnagiri, with detailed addresses listed in the BOQ. Bidders should plan their procurement and logistics accordingly to ensure timely delivery. The overall bid validity is 180 days, allowing sufficient time for order processing and contract finalization. Ensure your logistics capabilities can meet the delivery schedules for successful participation.

Q6: Are foreign vendors eligible to participate in the Indian Coast Guard procurement tender?
No, the tender is restricted to Indian suppliers registered on the GeM portal. Foreign entities or vendors from neighboring countries are not eligible to participate. All suppliers must comply with Indian procurement policies, including quality standards, certification, and registration requirements. For assistance in registering on GeM, visit https://tenderai.in/services/gem-profile-registration.

Q7: What documents are mandatory to be uploaded to participate?
Mandatory documents include:

• Technical compliance certificates
• Past performance and supply certificates for similar items
• Udyam registration certificate for MSE benefit claim
• Delivery schedules verified documents
• Bid security (EMD) proof, as specified in the tender
• OEM or authorized distributor certificate
  Failure to upload these may lead to bid rejection or disqualification. Review the tender documents carefully for detailed submission criteria.

Q8: How does the reverse auction process work for this bid?
After initial technical qualification, the top 50% technically qualified bidders, arranged from lowest to highest bid price, will participate in a reverse auction. The auction runs among these bidders, with the lowest price bid winning the order. MSE or Make in India bidders within the specified price band are also eligible to participate in the auction, potentially influencing the final contract award through competitive pricing. Prepare your bid price strategically to remain competitive in this process.

Q9: Is there a minimum experience requirement for suppliers to bid for hospital-related items in this tender?
Yes, bidders or their OEMs should have at least 3 years of consistent experience in supplying the same or similar hospital or defense items to government organizations, with supporting documentation like delivery certificates. Experience documentation is crucial during bid evaluation, and verifying past supply records increases chances of qualification.

Q10: What steps should small businesses take to enhance their chances of winning this defense procurement tender?
Small businesses should ensure they have valid Udyam registration, item-specific OEM certifications, and demonstrate relevant experience with government agencies. Preparing detailed technical documentation, delivering within the stipulated timeline, and participating in the reverse auction can enhance success. Leveraging MSE purchase preferences by meeting the eligibility criteria can also provide a competitive edge. Register on GeM early and submit complete documentation. For professional help, visit https://tenderai.in/services/gem-profile-registration.

This detailed overview aims to guide Indian businesses and manufacturers on this significant government procurement opportunity by Indian Coast Guard for hospital and support equipment. Proper preparation and understanding of the procurement process can greatly improve your chances of winning this valued order.