Custom Bid for Services - ANNUAL RATE CONTRACT FOR ROOM AIR CONDITIONERS AC PACKAGES OF MTPS UNIT1
Damodar Valley Corporation
BANKURA, WEST BENGAL
Posted:
1 January 2025
Closed:
16 January 2025
GEM
GEM
Damodar Valley Corporation Maithon CPH Division AC Packages Tender 2-Year Annual Rate Contract Jharkhand 2026
Progress
Issue09-Jun-2026, 4:43 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Categories
3
Tender Overview
Damodar Valley Corporation invites bids for an Annual rate contract for room air conditioners (AC packages) under the CPH Division, Maithon in Dhanbad, Jharkhand. The engagement spans 2 years with an estimated contract value of ₹3,211,024.46. The award hinges on a firm price during the contract period, with scope defined per the GEM bid document’s “SCOPE OF WORK.” The tender emphasizes a qualifying turnover and past experience as per attached criteria, and payment on actual executed work with a BOQ-based final price. Unique factors include a flexible quantity/term clause up to 50% by the buyer and tax/GST terms inclusive in the contract price.
Technical Specifications & Requirements
- Product/Service: Room air conditioner (AC) packages for Maithon Project under DVC's CPH Division.
- Contract duration: 2 years; price remains FIRM through the contract period.
- Pricing mechanics: Price quoted against estimated amount applicable to each item/task in the BoQ; final BoQ price to be signed and form part of GeM contract; invoices issued on actual executed work.
- Scope & approvals: As attached under “SCOPE OF WORK” in GEM bid document; compliant with project terms and GeM ATC documents.
- Taxes: Contract price inclusive of GST and all applicable duties/levies as per Government of India guidelines.
- Penalties: Deduction and penalty terms applying per GeM bid document penalties section.
Terms, Conditions & Eligibility
- Price: Firm throughout contract; no escalation beyond approved 50% quantity/duration adjustment window.
- Scope of work: Detailed in the GEM bid document’s SCOPE OF WORK and ATC attachments; bidder must meet minimum turnover and experience criteria as per Qualifying Requirements.
- Payment: Based on actual executed work; payment terms aligned to BoQ and final price schedule signed by DVC.
- Taxes & duties: GST and all other taxes included in contract price; contractor bears all statutory liabilities.
- BOQ & documentation: Final BoQ price after reverse e-auction; submission of required bid documents and compliance certificates as per ATC.
Key Specifications
-
AC package scope for Maithon Project under CPH Division, DVC
-
Contract value: ₹3,211,024.46 (estimated)
-
Delivery/site installation at Maithon, Jharkhand as per SOW
-
Price to remain firm for 2-year term; 50% quantity/duration flexibility
-
GST inclusive pricing; taxes borne by the contractor
-
Final BoQ to be prepared post reverse auction; payment upon actual execution
Terms & Conditions
-
Price shall remain FIRM throughout the contract period
-
Quantity/duration may be adjusted up to 50% by the buyer
-
Payment based on actual executed work; BoQ-based invoicing
Important Clauses
Payment Terms
Payment will be processed on the basis of actual executed work as per the BoQ; the final price schedule, signed by DVC, forms part of the GeM contract.
Delivery Schedule
Delivery/installation to Maithon project site as per SOW; no explicit date in data, refer to GeM bid SOW for milestones.
Penalties/Liquidated Damages
Deduction and penalties apply per the GeM bid document penalties section; specifics in ATC/GeM terms.
Bidder Eligibility
-
Minimum average annual turnover as defined in Qualifying Requirements attached to ATC
-
Past experience in supplying/servicing AC packages for large projects
-
GST registration and financial stability documentation
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Annual rate contract for room air conditioners AC packages of Maithon Project under CPH Division DVC Maithon for two years
Authority Records
MINISTRY OF POWER
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Documents 13
GeM-Bidding-9385554.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar AC package supply/installation contracts
4
Financial statements or turnover proof meeting qualifying criteria
5
EMD/Security deposit (as per GeM terms) or equivalent
6
Technical bid documents demonstrating compliance with scope of work
7
OEM authorizations or approvals for AC packages (if applicable)
8
Any project-specific compliance certificates or ISI/IS standards (if specified)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for Damodar Valley AC tender in Jharkhand 2026?
Bidders must submit GST, PAN, turnover and experience certificates, EMD as per GeM ATC, and technical bids proving compliance with SCOPE OF WORK. The price will be firm for 2 years, with a 50% bid quantity/duration adjustment window. Final BoQ price is signed by DVC.
What documents are required for the Maithon AC tender 2026?
Required documents include GST certificate, PAN, experience certificates for similar AC packages, financial statements, EMD document, technical bid, and OEM authorizations if applicable. Ensure ATC-compliant certificates and scope proof accompany submission.
What are the key technical specifications for AC packages in this tender?
Specifics are in the SCOPE OF WORK attached to the GeM bid; however, the contract covers room air conditioners for Maithon Project, with BoQ-based invoicing and GST-inclusive pricing. Standards like ISI or ISO are not explicitly stated in available data.
What is the estimated contract value and payment terms for the AC tender?
Estimated value is ₹3,211,024.46. Payment will be on actual executed work as per the BoQ; final price schedule signed by DVC will govern invoicing and payments under GeM contract terms.
When does the bid qualify criteria apply for turnover and experience?
Qualifying turnover and past experience are defined in the ATC document linked to the GeM bid; bidders must meet those minimums to qualify for award, ensuring eligibility for the 2-year AC package contract.
What is the penalty framework for non-compliance in this tender?
Penalties and deductions follow the GeM bid document’s penalties section and the attached ‘Penalties’ in the ATC; bidders must review to understand LD rates and threshold criteria for non-performance.
How is the final BoQ price determined for the Maithon AC project?
The BoQ price is prepared after reverse e-auction; the offered price schedule, signed by DVC, becomes part of the GeM contract, and invoices are raised against actual executed items.
What taxes apply to the Maithon AC procurement contract?
Contract price is GST-inclusive; contractor bears all taxes, duties, and levies as per Government of India guidelines, unless otherwise specified in the GeM ATC.
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Documents 13
GeM-Bidding-9385554.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS