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Indian Army Automotive Spare Parts Tender 2025 - Oil Filter, Air Refiners, Brake Shoes, Headlight Bulbs & Gasket Sets

Bid Publish Date

26-Dec-2025, 9:37 am

Bid End Date

05-Jan-2026, 10:00 am

Value

₹35,034

Location

SONITPUR , ASSAM
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Progress

Issue26-Dec-2025, 9:37 am
Technical30-12-2025 18:56:32
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

14

Category

OIL FILTER

Bid Type

Two Packet Bid

Categories 19

VALVE PARTS AND ACCESSORIES SPORT VEHICLE BRAKE SALE OF GOLD RUBBER GASKET SEALING RING BRAKE SYSTEM FILTER RETAINERS BREAK GEAR ROTARY VANE PUMPS SPRAYER BULB BUSH PNEUMATIC PUMP REPAIR KITS ROTARY CAM PUMPS GASKETS AND SEALS ENGINE PARTS GAS PIPELINE FILTERS

Tender Overview

The Indian Army, Department of Military Affairs, is inviting bids for an automotive spare parts package covering items such as oil filters, air refiner elements, rear brake shoe assemblies, cylinder head gasket sets, suspension bushes, steering kits, headlight bulbs (LH & RH), door beading, disc brake pads, and revolving lights. The BOQ lists 11 items with an estimated value of ₹35,034.16. The tender emphasizes a flexible quantity option of up to 25% increase at contracted rates and outlines a delivery-time calculation linked to the original delivery period. Location details are not disclosed in the data provided. This procurement targets multiple standard automotive components for military vehicles, with a unique variety of parts requiring timely delivery under the option clause.

Technical Specifications & Requirements

  • Item scope includes: oil filter, air refiner element, rear brake shoe assembly, cylinder head gasket set, suspension bush, steering kit, headlight bulbs (LH/RH), door beading, disc brake pad, revolving light, plus additional items in the 11-item BOQ.
  • No explicit technical specifications or standard codes are listed in the provided data; bidders should verify exact part numbers and OEM compatibility with the Indian Army’s supply chain.
  • The tender states a quantity option clause allowing up to 25% quantity variation during contract execution; delivery period adjustments follow a calculated formula with a minimum of 30 days.
  • Estimated value and item diversity indicate a mixed catalog requiring careful cataloging, branding, and potentially OEM authorizations for certain parts.

Terms, Conditions & Eligibility

  • EMD amount: not specified in the provided data; bidders should seek clarification; ensure readiness for security deposit requirements if stated later.
  • Delivery terms: delivery period depends on last delivery Order date; additional time is computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.
  • Option clause: Purchaser may extend contracted quantity by up to 25% during execution and may adjust delivery timelines accordingly.
  • Compliance: bidders must adhere to the option clause and coordinate with Army procurement timelines; no dates or location are provided in the data available.

Key Specifications

  • Item scope includes: oil filter, air refiner element, rear brake shoe assembly, cylinder head gasket set, suspension bush, steering kit, headlight bulbs (LH/RH), door beading, disc brake pad, revolving light

  • Estimated value: ₹35,034.16

  • Total BOQ items: 11

  • Delivery period: to be calculated from last delivery order date; minimum additional time: 30 days

  • Quantity variation: up to 25% during contract execution

Terms & Conditions

  • Option Clause allows 25% quantity increase during contract and currency; delivery time adjusted accordingly

  • Delivery starts after the last date of original delivery order; minimum extension is 30 days

  • No explicit EMD amount provided; bidders must confirm the requirement before bid submission

Important Clauses

Payment Terms

Not specified in data; bidders should verify final terms in tender document and seek clarity from procurement authority

Delivery Schedule

Delivery period commences from the last date of the original delivery order; time extension formula applies with minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided information; bidders should confirm LD terms during bid clarification

Bidder Eligibility

  • Experience in supplying automotive spare parts to government or defense entities

  • Ability to meet OEM or dealership authorization requirements if specified

  • Financial capability to handle procurement and potential 25% quantity variation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

OIL FILTER , ELEMENT AIR REFINER , REAR BRAKE SHOE ASSY , CYL HEAD GASKET SET , SUSPENSION BUSH , STEERING KIT , HEAD LIGHT BULB LH , HEAD LIGHT BULB RH , DOOR BEEDING , DISC BRAKE PAD , REVOLVING LIGHT

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-8762228.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 11 Items Sign in for GEM prices

#1

OIL FILTER

OIL FILTER

1 nos Delivery: 15 days
#2

ELEMENT AIR REFINER

ELEMENT AIR REFINER

1 nos Delivery: 15 days
#3

REAR BRAKE SHOE ASSY

REAR BRAKE SHOE ASSY

1 nos Delivery: 15 days
#4

CYL HEAD GASKET SET

CYL HEAD GASKET SET

1 nos Delivery: 15 days
#5

SUSPENSION BUSH

SUSPENSION BUSH

1 nos Delivery: 15 days
#6

STEERING KIT

STEERING KIT

1 nos Delivery: 15 days
#7

HEAD LIGHT BULB LH

HEAD LIGHT BULB LH

2 nos Delivery: 15 days
#8

HEAD LIGHT BULB RH

HEAD LIGHT BULB RH

2 nos Delivery: 15 days
#9

DOOR BEEDING

DOOR BEEDING

2 nos Delivery: 15 days
#10

DISC BRAKE PAD

DISC BRAKE PAD

1 nos Delivery: 15 days
#11

REVOLVING LIGHT

REVOLVING LIGHT

1 nos Delivery: 15 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements or turnover evidence

5

EMD/Security deposit submission proof (as applicable per final tender terms)

6

Technical bid documents and product catalogues

7

OEM authorizations or dealership certificates (where required)

8

Any compliance certificates or approvals for safety-rated or critical components

Technical Results

S.No Seller Item Date Status
1
D L ASSOCIATES   Under PMA
-30-12-2025 18:56:32
2
M/S J.S.TRADERS   Under PMA
-01-01-2026 11:09:15
3
M/S R.S ASSOCIATE   Under PMA
-29-12-2025 17:08:07

Financial Results

Rank Seller Price Item
L1
M/S J.S.TRADERS(MSE)( MSE Social Category:General )    Under PMA
Item Categories : OIL FILTER,ELEMENT AIR REFINER,REAR BRAKE SHOE ASSY,CYL HEAD GASKET SET,SUSPENSION BUSH,STEERING KI
L2
D L ASSOCIATES (MSE)( MSE Social Category:General )    Under PMA
Item Categories : OIL FILTER,ELEMENT AIR REFINER,REAR BRAKE SHOE ASSY,CYL HEAD GASKET SET,SUSPENSION BUSH,STEERING KI
L3
M/S R.S ASSOCIATE (MSE)( MSE Social Category:OBC )    Under PMA
Item Categories : OIL FILTER,ELEMENT AIR REFINER,REAR BRAKE SHOE ASSY,CYL HEAD GASKET SET,SUSPENSION BUSH,STEERING KI

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Indian Army automotive spare parts tender in 2025?

To bid for the Indian Army spare parts tender, ensure you meet eligibility criteria for automotive components, prepare the required documents (GST, PAN, experience certificates, financials, OEM authorizations), obtain any EMD details, and confirm the 25% quantity option while aligning with delivery extension rules.

What documents are required for Army oil filter and brake parts tender bidding?

Submit GST registration, PAN, experience certificates of similar supply, financial statements, EMD proof, technical bids with product catalogs, OEM authorizations if needed, and any safety or certification documents relevant to oil filters, brake pads, and headlights.

What are the delivery extension rules for Army procurement of spare parts?

Delivery extensions apply when quantity increases occur; time is calculated as (increased quantity/original quantity) × original delivery period, with a mandatory minimum of 30 days. Ensure you have capacity to scale up within contracted rates.

Which parts are included in the Army spare parts BOQ for 2025?

The BOQ encompasses 11 items: oil filter, air refiner element, rear brake shoe assembly, cylinder head gasket set, suspension bush, steering kit, headlight bulbs (LH/RH), door beading, disc brake pad, revolving light, and an additional unspecified item. Verify exact part numbers with the procurement cell.

What is the estimated contract value for the Army spare parts tender?

The estimated value is ₹35,034.16 for the complete set of 11 items. Prepare pricing for each line item and ensure rates hold under the contracted rate for any quantity adjustments up to 25%.

Are OEM authorizations required for the Army spare parts bid in 2025?

OEM authorization may be required for certain items; bidders should attach dealership or OEM certificates for parts like oil filters, headlight bulbs, and brake components to demonstrate genuine parts supply capability.

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