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Indian Army Automotive Spare Parts Tender 2025 - Oil Filter, Air Refiners, Brake Shoes, Headlight Bulbs & Gasket Sets

Bid Publish Date

26-Dec-2025, 9:37 am

Bid End Date

05-Jan-2026, 10:00 am

Value

₹35,034

Location

SONITPUR , ASSAM

Progress

Issue26-Dec-2025, 9:37 am
Technical30-12-2025 18:56:32
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

14

Category

OIL FILTER

Bid Type

Two Packet Bid

Categories 19

VALVE PARTS AND ACCESSORIES SPORT VEHICLE BRAKE SALE OF GOLD RUBBER GASKET SEALING RING BRAKE SYSTEM FILTER RETAINERS BREAK GEAR ROTARY VANE PUMPS SPRAYER BULB BUSH PNEUMATIC PUMP REPAIR KITS ROTARY CAM PUMPS GASKETS AND SEALS ENGINE PARTS GAS PIPELINE FILTERS

Tender Overview

The Indian Army, Department of Military Affairs, is inviting bids for an automotive spare parts package covering items such as oil filters, air refiner elements, rear brake shoe assemblies, cylinder head gasket sets, suspension bushes, steering kits, headlight bulbs (LH & RH), door beading, disc brake pads, and revolving lights. The BOQ lists 11 items with an estimated value of ₹35,034.16. The tender emphasizes a flexible quantity option of up to 25% increase at contracted rates and outlines a delivery-time calculation linked to the original delivery period. Location details are not disclosed in the data provided. This procurement targets multiple standard automotive components for military vehicles, with a unique variety of parts requiring timely delivery under the option clause.

Technical Specifications & Requirements

  • Item scope includes: oil filter, air refiner element, rear brake shoe assembly, cylinder head gasket set, suspension bush, steering kit, headlight bulbs (LH/RH), door beading, disc brake pad, revolving light, plus additional items in the 11-item BOQ.
  • No explicit technical specifications or standard codes are listed in the provided data; bidders should verify exact part numbers and OEM compatibility with the Indian Army’s supply chain.
  • The tender states a quantity option clause allowing up to 25% quantity variation during contract execution; delivery period adjustments follow a calculated formula with a minimum of 30 days.
  • Estimated value and item diversity indicate a mixed catalog requiring careful cataloging, branding, and potentially OEM authorizations for certain parts.

Terms, Conditions & Eligibility

  • EMD amount: not specified in the provided data; bidders should seek clarification; ensure readiness for security deposit requirements if stated later.
  • Delivery terms: delivery period depends on last delivery Order date; additional time is computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.
  • Option clause: Purchaser may extend contracted quantity by up to 25% during execution and may adjust delivery timelines accordingly.
  • Compliance: bidders must adhere to the option clause and coordinate with Army procurement timelines; no dates or location are provided in the data available.

Key Specifications

  • Item scope includes: oil filter, air refiner element, rear brake shoe assembly, cylinder head gasket set, suspension bush, steering kit, headlight bulbs (LH/RH), door beading, disc brake pad, revolving light

  • Estimated value: ₹35,034.16

  • Total BOQ items: 11

  • Delivery period: to be calculated from last delivery order date; minimum additional time: 30 days

  • Quantity variation: up to 25% during contract execution

Terms & Conditions

  • Option Clause allows 25% quantity increase during contract and currency; delivery time adjusted accordingly

  • Delivery starts after the last date of original delivery order; minimum extension is 30 days

  • No explicit EMD amount provided; bidders must confirm the requirement before bid submission

Important Clauses

Payment Terms

Not specified in data; bidders should verify final terms in tender document and seek clarity from procurement authority

Delivery Schedule

Delivery period commences from the last date of the original delivery order; time extension formula applies with minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided information; bidders should confirm LD terms during bid clarification

Bidder Eligibility

  • Experience in supplying automotive spare parts to government or defense entities

  • Ability to meet OEM or dealership authorization requirements if specified

  • Financial capability to handle procurement and potential 25% quantity variation

Documents 4

GeM-Bidding-8762228.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 OIL FILTER OIL FILTER 1 nos buyer284tss 15
2 ELEMENT AIR REFINER ELEMENT AIR REFINER 1 nos buyer284tss 15
3 REAR BRAKE SHOE ASSY REAR BRAKE SHOE ASSY 1 nos buyer284tss 15
4 CYL HEAD GASKET SET CYL HEAD GASKET SET 1 nos buyer284tss 15
5 SUSPENSION BUSH SUSPENSION BUSH 1 nos buyer284tss 15
6 STEERING KIT STEERING KIT 1 nos buyer284tss 15
7 HEAD LIGHT BULB LH HEAD LIGHT BULB LH 2 nos buyer284tss 15
8 HEAD LIGHT BULB RH HEAD LIGHT BULB RH 2 nos buyer284tss 15
9 DOOR BEEDING DOOR BEEDING 2 nos buyer284tss 15
10 DISC BRAKE PAD DISC BRAKE PAD 1 nos buyer284tss 15
11 REVOLVING LIGHT REVOLVING LIGHT 1 nos buyer284tss 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements or turnover evidence

5

EMD/Security deposit submission proof (as applicable per final tender terms)

6

Technical bid documents and product catalogues

7

OEM authorizations or dealership certificates (where required)

8

Any compliance certificates or approvals for safety-rated or critical components

Technical Results

S.No Seller Item Date Status
1D L ASSOCIATES   Under PMA-30-12-2025 18:56:32Qualified
2M/S J.S.TRADERS   Under PMA-01-01-2026 11:09:15Qualified
3M/S R.S ASSOCIATE   Under PMA-29-12-2025 17:08:07Qualified

Financial Results

Rank Seller Price Item
L1M/S J.S.TRADERS(MSE)( MSE Social Category:General )    Under PMA₹35,034Item Categories : OIL FILTER,ELEMENT AIR REFINER,REAR BRAKE SHOE ASSY,CYL HEAD GASKET SET,SUSPENSION BUSH,STEERING KI
L2D L ASSOCIATES (MSE)( MSE Social Category:General )    Under PMA₹38,245Item Categories : OIL FILTER,ELEMENT AIR REFINER,REAR BRAKE SHOE ASSY,CYL HEAD GASKET SET,SUSPENSION BUSH,STEERING KI
L3M/S R.S ASSOCIATE (MSE)( MSE Social Category:OBC )    Under PMA₹40,005Item Categories : OIL FILTER,ELEMENT AIR REFINER,REAR BRAKE SHOE ASSY,CYL HEAD GASKET SET,SUSPENSION BUSH,STEERING KI

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Indian Army automotive spare parts tender in 2025?

To bid for the Indian Army spare parts tender, ensure you meet eligibility criteria for automotive components, prepare the required documents (GST, PAN, experience certificates, financials, OEM authorizations), obtain any EMD details, and confirm the 25% quantity option while aligning with delivery extension rules.

What documents are required for Army oil filter and brake parts tender bidding?

Submit GST registration, PAN, experience certificates of similar supply, financial statements, EMD proof, technical bids with product catalogs, OEM authorizations if needed, and any safety or certification documents relevant to oil filters, brake pads, and headlights.

What are the delivery extension rules for Army procurement of spare parts?

Delivery extensions apply when quantity increases occur; time is calculated as (increased quantity/original quantity) × original delivery period, with a mandatory minimum of 30 days. Ensure you have capacity to scale up within contracted rates.

Which parts are included in the Army spare parts BOQ for 2025?

The BOQ encompasses 11 items: oil filter, air refiner element, rear brake shoe assembly, cylinder head gasket set, suspension bush, steering kit, headlight bulbs (LH/RH), door beading, disc brake pad, revolving light, and an additional unspecified item. Verify exact part numbers with the procurement cell.

What is the estimated contract value for the Army spare parts tender?

The estimated value is ₹35,034.16 for the complete set of 11 items. Prepare pricing for each line item and ensure rates hold under the contracted rate for any quantity adjustments up to 25%.

Are OEM authorizations required for the Army spare parts bid in 2025?

OEM authorization may be required for certain items; bidders should attach dealership or OEM certificates for parts like oil filters, headlight bulbs, and brake components to demonstrate genuine parts supply capability.