Indian Army Department Of Military Affairs Spare Parts Tender 2026 - 20 Item Category with 25% Quantity Flexibility
Bid Publish Date
15-Oct-2026, 10:38 am
Bid End Date
26-Oct-2026, 11:00 am
Location
Progress
Key Highlights
- • Critical: 25% quantity variation allowed at contracted rates under the option clause
- • Critical: 20-item BOQ with diverse automotive spare parts (brake, clutch, regulator, filters, etc.)
- • Critical: Delivery extension mechanism requires minimum 30 days and proportional time calculation
- • Critical: ATC document referenced for additional bid terms and conditions
- • Critical: No explicit EMD amount or payment terms disclosed in the public excerpt
- • Critical: Military procurement context—specialist automotive spares for Army platforms
Tender Overview
The opportunity is issued by the Indian Army under the Department Of Military Affairs for a broad spare parts procurement bundle, including components such as brake assemblies, clutches, regulators, filters, and drive kit items. The BOQ lists 20 items with unspecified quantities, signaling a potentially large, multi-line supply contract across automotive and mechanical spares. The tender text emphasizes volume flexibility via an option clause allowing up to 25% quantity variation, and a delivery timeline tied to the original delivery order with calculated extensions. The scope implies coordination for multiple vehicle spares, potentially across 12V/24V electrical and mechanical assemblies. The unique aspect is the explicit option to adjust quantities during contract execution, at contracted rates, with a minimum 30-day extension rule. This procurement targets suppliers capable of handling military-grade spare parts for complex platforms.
Technical Specifications & Requirements
- 20 total items in BOQ with unspecified exact quantities.
- Scope includes varied automotive spares: brake shoe assemblies, brake light switch, front brake caliper, chain sprocket kit, accelerator cable, clutch components, oil filter, silencer assemblies, fuel taps, rear-view mirrors, and regulator units.
- No explicit product specs or standards provided in the tender text; ATC document referenced for additional terms.
- Option clause allowing up to 25% quantity variation during contract execution.
- Delivery terms connect to the last date of original delivery order with minimum 30-day extra time, adjustable per quantity changes.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% at contracted rates.
- Delivery Window: Additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
- ATC Document: An additional Buyer Added ATC document exists for conditions not in the basic tender text.
- EMD/Payment and Documentation: Not specified in the visible excerpt; refer to ATC and tender notice for exact bid security and document list.
- N/A Quantities: BOQ Items 1-5 show N/A quantities; overall 20 items in scope, no explicit unit pricing disclosed.
Key Specifications
-
Product/service names: brake shoe assembly, brake light switch, front brake caliper, chain sprocket kit, accelerator cable, oil filter, silencer assembly, regulator, rear-view mirror RH, and other listed items
-
Quantities: 20 items in BOQ; exact quantities not disclosed in excerpt
-
EMD/Value: Not specified in available data
-
Experience: Not specified in tender excerpt; refer to ATC
-
Quality/standards: Not specified in tender text; ATC may include specifications
-
Warranty/AMC: Not specified in tender text
Terms & Conditions
-
Option to adjust quantity up to 25% during contract at contracted rates
-
Delivery time extension rules tie to original delivery period with a minimum 30 days
-
ATC document contains additional compliance terms and submission requirements
Important Clauses
Payment Terms
Not specified in the excerpt; refer to ATC for payment schedule and milestones
Delivery Schedule
Delivery period begins from the last date of original delivery order; extra time computed per option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; see ATC for LD terms and performance penalties
Bidder Eligibility
-
Eligibility inferred: supply of automotive spare parts to defense/military entities
-
Experience in similar government/military spare parts contracts
-
Financial strength to handle potentially multi-item, multi-location procurement
Tender Data
Bid Details
Quantity
33
Category
Deleted Bulb Parking Lamp 12V 5W
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Deleted Bulb Parking Lamp 12V 5W , Fuel Tap , Rear View Mirror RH , Chain and Sprocket Kit , Brake Shoe Assy , Brake Light Switch Assy , TCI Unit , Assy Side Ind Lamp 24V LH , Regulator SR 60 , Front Brake Caliper Assy , Brake and Air Control Complete , Oil Filter , Chain Sprocket Kit , Kick Starter Shaft , Accelerator Cable , Brake Shoe Assy Front Wheel , Dise Clutch , Cover Assy Clutch , Kit Pad Assy Front , Silencer Assy
Pre-Bid & Qualification
Pre-Bid Date
16-10-2026 10:00:00
Pre-Bid Venue
All vendor are requested to attend the pre bid interaction alongwith sample of items on given time at the loc, if not attend the same vendor shell be disqualified, Venue : 193 Fd Wksp Coy EME, Pin 906193, C/o 56 APO, UDHAMPUR
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Udhampur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Udhampur | Udhampur | - | - | 10 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-10038322.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
Deleted Bulb Parking Lamp 12V 5W
Deleted Bulb Parking Lamp 12V 5W
Fuel Tap
Fuel Tap
Rear View Mirror RH
Rear View Mirror RH
Chain and Sprocket Kit
Chain and Sprocket Kit
Brake Shoe Assy
Brake Shoe Assy
Brake Light Switch Assy
Brake Light Switch Assy
TCI Unit
TCI Unit
Assy Side Ind Lamp 24V LH
Assy Side Ind Lamp 24V LH
Regulator SR 60
Regulator SR 60
Front Brake Caliper Assy
Front Brake Caliper Assy
Brake and Air Control Complete
Brake and Air Control Complete
Oil Filter
Oil Filter
Chain Sprocket Kit
Chain Sprocket Kit
Kick Starter Shaft
Kick Starter Shaft
Accelerator Cable
Accelerator Cable
Brake Shoe Assy Front Wheel
Brake Shoe Assy Front Wheel
Dise Clutch
Dise Clutch
Cover Assy Clutch
Cover Assy Clutch
Kit Pad Assy Front
Kit Pad Assy Front
Silencer Assy
Silencer Assy
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Deleted Bulb Parking Lamp 12V 5W | Deleted Bulb Parking Lamp 12V 5W | 10 | nos | tssclk193 | 30 | |
| 2 | Fuel Tap | Fuel Tap | 1 | nos | tssclk193 | 30 | |
| 3 | Rear View Mirror RH | Rear View Mirror RH | 2 | nos | tssclk193 | 30 | |
| 4 | Chain and Sprocket Kit | Chain and Sprocket Kit | 1 | nos | tssclk193 | 30 | |
| 5 | Brake Shoe Assy | Brake Shoe Assy | 3 | nos | tssclk193 | 30 | |
| 6 | Brake Light Switch Assy | Brake Light Switch Assy | 1 | nos | tssclk193 | 30 | |
| 7 | TCI Unit | TCI Unit | 1 | nos | tssclk193 | 30 | |
| 8 | Assy Side Ind Lamp 24V LH | Assy Side Ind Lamp 24V LH | 2 | nos | tssclk193 | 30 | |
| 9 | Regulator SR 60 | Regulator SR 60 | 1 | nos | tssclk193 | 30 | |
| 10 | Front Brake Caliper Assy | Front Brake Caliper Assy | 1 | nos | tssclk193 | 30 | |
| 11 | Brake and Air Control Complete | Brake and Air Control Complete | 1 | nos | tssclk193 | 30 | |
| 12 | Oil Filter | Oil Filter | 1 | nos | tssclk193 | 30 | |
| 13 | Chain Sprocket Kit | Chain Sprocket Kit | 1 | nos | tssclk193 | 30 | |
| 14 | Kick Starter Shaft | Kick Starter Shaft | 1 | nos | tssclk193 | 30 | |
| 15 | Accelerator Cable | Accelerator Cable | 1 | nos | tssclk193 | 30 | |
| 16 | Brake Shoe Assy Front Wheel | Brake Shoe Assy Front Wheel | 1 | nos | tssclk193 | 30 | |
| 17 | Dise Clutch | Dise Clutch | 1 | nos | tssclk193 | 30 | |
| 18 | Cover Assy Clutch | Cover Assy Clutch | 1 | nos | tssclk193 | 30 | |
| 19 | Kit Pad Assy Front | Kit Pad Assy Front | 1 | nos | tssclk193 | 30 | |
| 20 | Silencer Assy | Silencer Assy | 1 | nos | tssclk193 | 30 |
Categories
21
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar spare-parts supply
Financial statements showing turnover capacity
EMD/Security deposit as per ATC terms
Technical bid documents and OEM authorizations (if required by ATC)
Any certificates referenced in ATC (e.g., quality/compatibility)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid in the Indian Army spare parts tender 2026 for 20 items?
Bidders should review the ATC document for additional terms, ensure eligibility for military procurements, submit GST, PAN, and experience certificates, and comply with the 25% option clause. Prepare OEM authorizations if required, and ensure capability to supply brake, clutch, and fuel-system components.
What documents are required for Army automotive spares bid 2026 in India?
Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD as per ATC, technical bid, and OEM authorizations if mandated. Ensure ATC-compliant submissions and proper signatories across all attachments.
What is the 25% quantity variation clause in this Army tender?
The purchaser may increase or decrease order quantity up to 25% at contracted rates during contract execution. Delivery extensions are calculated by a formula and must meet a minimum of 30 days, enabling schedule flexibility for logistics.
Which items are included under the 20-item BOQ for Army spares?
Items include brake shoe assemblies, brake calipers, brake light switches, chain sprocket kits, accelerator cables, oil filters, silencers, regulator SR 60, rear-view mirrors, and related clutch components, with no explicit unit quantities provided in the excerpt.
When is the delivery timeline and extension mechanism for Army spares bid?
Delivery timelines commence from the last date of the original delivery order; any extension follows the option clause, with extra time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What standards or certifications are required for this Army procurement?
The tender text references an ATC document for specific standards. Prepare to submit ISO/IS standards, OEM authorizations, and quality certificates if mandated. Exact standards should be verified in the ATC and tender notices.
How to verify eligibility criteria for military spare parts supply?
Evaluate prior experience in supplying automotive spares to defense, ensure financial stability, and collect relevant certifications. Confirm compliance with ATC terms and ability to deliver multiple item categories within the quoted regime.
What is the expected payment and security terms for this procurement?
Payment terms are defined in ATC; bidders should prepare EMD as specified in the ATC and confirm clearing payment milestones, along with submission of financial documents demonstrating capacity to fulfill multi-item orders.