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NTPC Sail Power Company Ltd procurement: OEM/BHEL channel partner hardware tender Durg Chhattisgarh 2025

Bid Publish Date

30-Dec-2025, 3:40 pm

Bid End Date

20-Jan-2026, 3:00 pm

Location

DURG , CHHATTISGARH

Latest Corrigendum Available

Progress

Issue30-Dec-2025, 3:40 pm
Corrigendum10-Jan-2026
AwardPending
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Quantity

1357

Category

M4101010098

Bid Type

Two Packet Bid

Categories 9

BRUSH SEATER STRIP MICROPROCESSORS OTHER ADHESIVES AND SEALANTS SEALS WIRE PRESS KOPARAPAK MASTIC

Tender Overview

Organization: NTPC Sail Power Company Ltd, soliciting procurement from OEMs or their Authorized Channel Partners for multiple items under a unified 30-item BOQ. Location: DURG, CHHATTISGARH. Quantity/Value: 30 items in total; exact quantities not disclosed; estimated value not provided. Supplier must align with the OEM channel framework and provide Nil-Deviation documentation. A distinct differentiator is the OEM/Channel Partner eligibility requirement, restricting bids to approved manufacturers or their authorized dealers. The tender emphasizes supplier credibility, with warranty terms and post-award inspection at NSPCL stores. The bid includes a delivery/option clause that allows quantity adjustments up to 25% with corresponding delivery time recalculation.

Technical Specifications & Requirements

  • Warranty: 18 months (or 12 months for certain components) from supply/use date, whichever earlier.
  • Inspection: Visual inspection at NSPCL stores on receipt of material.
  • Eligibility: Bid from OEM M/s BHEL or their authorized dealer/channel partner only; require Bid Specific Authorization from OEM.
  • Documents with bid: Techno-commercial offer + endorsed Nil-Deviation certificate, tender document, and SPC.
  • Invoice terms: Invoice must be raised in the consignees' name with the GSTIN of the consignee.
  • Delivery clause: Option clause enables up to 25% quantity extension at contracted rates, with delivery timeline linked to last delivery order date.
  • Payment-related: EFT/bank mandate documents required; PAN and GSTIN copies must be submitted.

Terms, Conditions & Eligibility

  • EMD/ security details: Not explicitly provided; bidders must comply with GeM and OEM terms.
  • Delivery timeline: Extended time calculation uses formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Warranty/guarantee: Guarantee against poor workmanship/manufacturing defects for 18/12 months from supply/use.
  • Vendor requirements: Copy of PAN, GSTIN, Cancelled cheque, EFT mandate certified by bank.
  • Audit/Acceptance: Visual inspection; acceptance based on document submission and SPC compliance.

Key Specifications

  • OEM/Channel Partner eligibility: Only M/s BHEL or their authorized dealer may bid

  • Delivery quantity adjustment: up to 25% of bid quantity during contract

  • Delivery time extension: calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

  • Warranty: 18 months or 12 months from date of supply/use (whichever earlier)

  • Inspection: Visual inspection at NSPCL Stores upon receipt

  • Invoice: raised in consignee name with GSTIN of consignee

  • Documents: PAN, GSTIN, Cancelled cheque, EFT mandate; Nil-Deviation and SPC

  • BOQ: 30 items in total; specific item details not disclosed

Terms & Conditions

  • OEM authorization is mandatory for bidding; non-OEM bidders will be rejected

  • Up to 25% quantity variation allowed with corresponding delivery extension as per formula

  • Visual inspection at NSPCL stores and warranty guarantees of 18/12 months

Important Clauses

Payment Terms

Invoices must be raised in the consignee name with the consignee GSTIN; EFT mandate required; payment terms not explicitly stated in tender text

Delivery Schedule

Option for quantity increases up to 25% at contracted rates; delivery period recalculated from last original delivery order date with a 30-day minimum extension

Penalties/Liquidated Damages

Not explicitly specified; inspection and warranty clauses imply performance risk; vendor to adhere to delivery extensions and warranty terms

Bidder Eligibility

  • Only OEM M/s BHEL or their authorized dealer/channel partner may participate

  • Bid Specific Authorization from OEM required for participation

  • Non-OEM bids are liable for rejection

Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 M4101010098 250MW LOCKING PLATE 10 no con4nspclbhilai 300
2 M4101010236 250MW SEALING STRIP 116 m con4nspclbhilai 300
3 M4101010237 250MW SEALING STRIP 25 m con4nspclbhilai 300
4 M4101010238 250MW SEALING STRIP 16 m con4nspclbhilai 300
5 M4101010239 250MW CAULKING WIRE 2 2X1 6 175 m con4nspclbhilai 300
6 M4101010242 250MW SEALING STRIP 38 m con4nspclbhilai 300
7 M4101010244 250MW SEALING STRIP 156 m con4nspclbhilai 300
8 M4102010127 250MW SEAL STRIP 29 m con4nspclbhilai 300
9 M4102010128 250MW RECTANGULAR WIRE 1 7X1 4 250 m con4nspclbhilai 300
10 M4102010129 250MW SEAL STRIP 206 m con4nspclbhilai 300
11 M4102010130 250MW SEAL STRIP 67 m con4nspclbhilai 300
12 M4102010131 250MW SEAL STRIP 147 m con4nspclbhilai 300
13 M4102010085 250MW LOCKING PLATE 10 no con4nspclbhilai 300
14 M4101010138 250MW STUD BOLT L 945 MM 1 no con4nspclbhilai 300
15 M4101010139 250MW STUD BOLT L 895 MM 1 no con4nspclbhilai 300
16 M4101010140 250MW STUD BOLT L 830 MM 1 no con4nspclbhilai 300
17 M4101010150 250MW STUD BOLT L 730 MM 1 no con4nspclbhilai 300
18 M4101010151 250MW STUD BOLT L 595 MM 1 no con4nspclbhilai 300
19 M4101010072 250MW SCREW HEX AM30X115 30 ea con4nspclbhilai 300
20 M4101010073 250MW SCREW HEX AM30X95 3 ea con4nspclbhilai 300
21 M4101010063 250MW SCRU PRESS SOC PM24X55 2 no con4nspclbhilai 300
22 M4101010088 250MW SCREW HEX AM24X90 8 ea con4nspclbhilai 300
23 M4101010025 250MW STUD BM72X6X340 25X294 2 no con4nspclbhilai 300
24 M4101010034 250MW STUD M48X215 20X182 2 ea con4nspclbhilai 300
25 M4101010045 250MW CAP NUT PM48 2 ea con4nspclbhilai 300
26 M4101010043 250MW CAP NUT PM72X6 2 ea con4nspclbhilai 300
27 M4139020004 JACKING OIL SYSTEM JACKING HOSE BRG 5&6 4 ea con4nspclbhilai 300
28 M4139020005 JACKING OIL SYSTEM JACKING OIL HOSE BRG 2 no con4nspclbhilai 300
29 M4121010092 THRI 108 44 SEALING STRIP 8X2 L 750MM 30 kg con4nspclbhilai 300
30 M4102010086 250MW SCREW CAP SOC PM10X20 20 no con4nspclbhilai 300

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Cancelled cheque

4

EFT mandate certified by bank

5

Bid Specific Authorization Certificate from OEM (BHEL) or confirmation

6

Nil-Deviation certificate

7

Technical bid documents

8

SPC (Statistical Process Control) documentation

9

Endorsed tender document

Corrigendum Updates

1 Update
#1

Update

10-Jan-2026

Extended Deadline

20-Jan-2026, 3:00 pm

Opening Date

20-Jan-2026, 3:30 pm

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for OEM M/s BHEL channel partner tender in Durg 2025

Bidders must be OEM or authorized dealers with Bid Specific Authorization from the OEM. Submit PAN, GSTIN, cancelled cheque, and EFT mandate. Include Nil-Deviation certificate, SPC, and Techno-commercial offer. Ensure invoices reflect consignee GSTIN; delivery terms follow the 25% quantity option and minimum 30-day extension if exercised.

What documents are required for the Durg NSPCL tender submission

Prepare GST certificate, PAN card, cancelled cheque, EFT mandate certified by bank, OEM authorization certificate, Nil-Deviation certificate, SPC, and the technical bid with commercial bid. All documents must align with GeM terms and supplier eligibility for OEM-based procurement.

What is the delivery extension formula for increased quantity in this tender

Delivery period extends using: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend delivery up to the original period while exercising the option clause, ensuring timely supply at contracted rates.

What warranty is required for items under this NTPC Sail tender

Items require a 18 months warranty for workmanship/manufacturing defects, or 12 months where applicable from the date of supply/use, whichever occurs earlier. Vendors should guarantee fitment and post-sale support per NSPCL terms.

What are the invoice requirements for this procurement

Invoices must be raised in the consignee’s name with the consignee GSTIN. Ensure GST compliance and include EFT details; this facilitates smooth payment processing under the NSPCL contract terms.

What is the eligibility criteria for bidding on this NSPCL tender

Only OEM M/s BHEL or their authorized dealers can bid with valid Bid Specific Authorization. Vendors must provide OEM confirmation, Nil-Deviation certificate, and SPC alongside the technical bid to qualify for evaluation.

Where will the visual inspection of delivered items occur

Inspection is conducted visually at NSPCL stores upon receipt of material, based on documents submitted by the vendor. Ensure all deliveries meet quality, workmanship, and conformity before acceptance.

What are the key terms for quantity risk in this tender

The purchaser can increase bid quantity by up to 25%; the same percentage is applied to expansion during contract. Contractors must adjust delivery timelines accordingly using the defined formula.