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Indian Oil Corporation Limited portable online lube oil condition monitoring system tender 2026 Rajasthan

Bid Publish Date

18-Feb-2026, 3:06 pm

Bid End Date

05-Mar-2026, 3:00 pm

Progress

Issue18-Feb-2026, 3:06 pm
AwardPending
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Quantity

4

Category

RHM25R8067_ Portable Online Lube Oil Condition Monitoring System

Bid Type

Two Packet Bid

Categories 21

TECHNICAL SERVICES WIND HYBRID SYSTEM REMOTE MONITORING SYSTEM SITE SUPERVISION ARNO STARTING CONTACTOR EXTENSOMETERS POWER OPERATION MAINTENANCE WATER LEVEL RECORDER APFC PANEL MECHANICAL ENGINEERING SERVICE VIBRATION MEASURING INSTRUMENT VIBRATION TESTERS CONSTRUCTION SUPERVISION FUME HOODS VIBRATION ANALYZER LUBE OIL SUPERVISION SERVICE SPVS MONITORING SYSTEM ROUTINE MAINTENANCE

Tender Overview

The Indian Oil Corporation Limited (IOC) seeks procurement of a Portable Online Lube Oil Condition Monitoring System and accompanying site supervision during installation and commissioning. The opportunity involves a multi-item scope under IOC procurement, with emphasis on monitoring equipment suited for lubrication systems and on-site installation oversight. The tender emphasizes scalable quantity handling via an option clause and requires bidders to align with GST rules and vendor-code documentation processes. The buyer reserves flexibility to adjust quantities by up to 25% of bid/or contracted quantity and to extend delivery timelines accordingly, ensuring continuity of IOC operations. This procurement targets suppliers with proven capability in lubrication analytics and field deployment, while accommodating GST variability and online payment setup mechanics. Unique aspects include the combination of equipment supply with on-site supervision during installation, highlighting both product and service aspects within a single tender.

Technical Specifications & Requirements

No explicit technical specifications are published in the available data. However, the BOQ is empty, implying potential reliance on IOC’s standard lube oil condition monitoring platforms and the associated installation supervision services. Key implied requirements include compatibility with portable online monitoring modules, data capture for lubrication quality, and robust on-site commissioning support. Bidders should be prepared to demonstrate experience with similar monitoring systems, integration with IOC maintenance workflows, and conforming to any interim or industry-adopted standards during installation and validation activities.

Terms, Conditions & Eligibility

Critical clauses include an option clause enabling quantity variation up to 25%, with delivery timelines recalibrated by the formula (noting a minimum of 30 days). GST handling is bidder’s responsibility, with reimbursement as actuals or lower applicable rates. Vendor-code creation requires submission of PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank. No fixed EMD amount is disclosed in the data; bidders must comply with IOC’s financial and compliance prerequisites and align with GST/IFSC documentation requirements for onboarding.

Key Specifications

    • Product/service names: Portable Online Lube Oil Condition Monitoring System
    • Category: Monitoring equipment + site supervision during installation and commissioning
    • Quantities: Not specified in available data; IOC reserves 25% option quantity
    • EMD/Estimated value: Not disclosed in provided data
    • Standards/certifications: Not explicitly listed in data; bidders to align with IOC ED/ATC guidance
    • Delivery/Installation: On-site supervision during installation and commissioning; delivery period adjustable per option clause

Terms & Conditions

  • Option to upsize quantity by up to 25% during contract execution with proportional delivery time adjustment

  • GST handling rests with bidder; IOC reimburses GST at actuals or lower applicable rate

  • Vendor-code creation requires PAN, GSTIN, Cancelled Cheque, EFT Mandate

Important Clauses

Payment Terms

GST payable/reimbursable as actuals or at lower applicable rate; payment terms not explicitly stated in data; bidders should anticipate IOC handling per ATC guidance

Delivery Schedule

Delivery timeline adjusts with option clause; minimum extension period 30 days; extension based on (increased quantity ÷ original quantity) × original delivery period

Penalties/Liquidated Damages

Not disclosed in current data; bidders should rely on standard IOC procurement penalties if specified in ATC/terms

Bidder Eligibility

  • Experience with portable online lubrication monitoring systems

  • Capability to provide on-site supervision during installation and commissioning

  • Comply with IOC GST and vendor-code onboarding requirements

Documents 6

GeM-Bidding-9001093.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

GST certificate (as applicable to bidder)

6

Vendor Onboarding/Code Creation documents per IOC process

7

Technical bid documents (if requested by IOC in ATC)

8

Any OEM authorizations or product-specific certifications (as applicable)

Frequently Asked Questions

How to bid for IOC portable lubrication monitor tender in 2026?

Bidders should confirm IOC eligibility, prepare a bid with product details for the portable online lube oil condition monitoring system, and attach GSTIN, PAN, cancelled cheque, and EFT mandate. Ensure compliance with the 25% quantity option and potential delivery-time adjustments per IOC ATC terms.

What documents are required to onboard as IOC vendor for this bid?

Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, GST certificate, and any OEM authorizations. These form the core vendor-code creation package; ensure alignment with IOC onboarding process and ATC directives.

What are the key technical requirements for the monitoring system?

IOC seeks a portable online lube oil condition monitoring system with on-site supervision during installation. Prepare evidence of similar deployments, data integration capability with lubrication maintenance workflows, and field commissioning support to meet IOC expectations and commissioning standards.

When can quantities be increased under the option clause?

Quantities can be increased up to 25% of bid quantity at contract placement and during currency at contracted rates. The extended delivery time is calculated by (increased quantity ÷ original quantity) × original delivery period with a minimum of 30 days.

What about GST and payment terms for IOC procurement?

Bidder bears GST applicability; IOC reimburses GST at actuals or the lower applicable rate. Payment terms are not numerically specified in the data; bidders should anticipate standard IOC process-based payments following delivery and acceptance.

What is required for on-site installation supervision by IOC?

Bidders must demonstrate capability to supervise installation and commissioning, coordinate with IOC maintenance teams, and provide technical manpower for site activities, including validation of monitoring readings and calibration during commissioning.

Is there an EMD amount disclosed for this IOC tender?

The provided data does not specify an EMD amount. Bidders should monitor IOC ATC documents for any fixed EMD or alternative security deposit requirements and prepare accordingly before bid submission.

How to ensure compliance with IOC vendor onboarding documents?

Prepare and submit required vendor-code documents (PAN, GSTIN, cancelled cheque, EFT mandate) alongside bid; ensure bank-certified EFT mandate and GST registration align with IOC vendor integration standards.