Rural Development & Panchayat Department Andaman toner cartridges procurement 2026 - 25% quantity option clause
Bid Publish Date
16-Sep-2026, 9:54 am
Bid End Date
26-Sep-2026, 10:00 am
Location
Progress
Key Highlights
- • Precise quantity variation: up to 25% of bid/contract quantity
- • OEM requirement: imported cartridges must have an India-registered OEM/Authorized Seller
- • Delivery extension formula: (additional quantity ÷ original quantity) × original delivery period with minimum 30 days
- • No BOQ items provided; anticipate standard toner/ink cartridge specs and compatibility
- • Post-sales service obligation inferred from OEM clause; verify service level expectations
- • Organization: Rural Development & Panchayat Department Andaman; Location: Andaman region
Tender Overview
Rural Development & Panchayat Department Andaman invites bids for toner cartridges / ink cartridges / printer consumables. Although no BOQ items are listed, the tender includes a flexible quantity clause allowing up to 25% increase or decrease at contract placement and during the contract currency at contracted rates. The delivery timeline policy ties to the last delivery order date with pro-rated extension rules, ensuring suppliers plan for variable demand. The bid emphasizes post-sale service for imported products via an OEM/authorized seller with India-based registered offices. This procurement targets government publishing and printing operations in the Andaman region, requiring reliable supply and after-sales support.
Technical Specifications & Requirements
- Product category: toner cartridges / ink cartridges / printer consumables
- Quantity flexibility: up to 25% increase or decrease (original vs contracted quantity)
- Delivery policy: starts from last date of original delivery order; extension formula: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days; extended delivery period may be capped to original duration
- OEM/Importer requirement: if imported, must have a registered India office for after-sales service; certificate to be submitted
- No BOQ items listed; bidders should anticipate generic consumables with standard compatibility
- Compliance focus: service and support capability for imported items
Terms, Conditions & Eligibility
- EMD: not specified in the notice; bidders should verify the exact amount in the tender portal
- Quantity variation: permitted up to 25% during contract; applies to both increase and decrease
- Delivery time: aligned to original delivery order date; minimum extension 30 days
- OEM requirement: imported products require an OEM/authorized seller with India-based registered office
- Submission responsibility: comply with all buyer terms and provide necessary certification for imported items
- Warranty/Support: post-sales service obligations implied through OEM requirement; confirm warranty terms with the buyer
Key Specifications
-
- Product/service: toner cartridges / ink cartridges / printer consumables
-
- Quantity: not listed; anticipate standard pack sizes for office printers
-
- EMD/Estimated value: not specified in notice; verify on portal
-
- Category: Consumables for printers
-
- Compliance: ensure compatibility with common printer models; OEM/service support required for imported items
-
- Warranty/Support: confirm after-sales service terms with OEM
Terms & Conditions
-
25% quantity variation rights at contract placement and during currency
-
OEM/Authorized Seller with India-based registered office for imported items
-
Delivery extension rules with minimum 30 days
-
No explicit EMD amount published; verify exact figure
Important Clauses
Quantity Adjustment
Purchaser may increase/decrease quantity up to 25% at contract placement and during currency; delivery period adjusts accordingly with minimum 30 days extension.
OEM/Imported Products
Imported cartridges require OEM/Authorized Seller having registered office in India to provide after-sales service; submit certificate.
Delivery Timeline
Delivery commences from the last date of the original delivery order; extended delivery time calculated per formula and may extend to original period.
Bidder Eligibility
-
Demonstrated experience supplying toner/ink cartridges or printer consumables
-
Ability to meet OEM/authorized service requirements for imported items
-
Financial stability evidenced by recent statements and tax registrations
Tender Data
Bid Details
Quantity
6
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
North And Middle Andaman
Delivery Pincodes
744205
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Lata Rani Mazumdar | 744205,Office of GP UrHmPi l1a6p0uAr B Bakultala Middle AndamWa1n600AC | North And Middle Andaman | Andaman And Nicobar Islands | 744205 | 6 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9898266.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
PAN card
Experience certificates demonstrating supply of toner/ink cartridges
Financial statements for last 2-3 years
EMD payment proof (if required by portal) and security deposit details
Technical compliance certificates for cartridge compatibility
OEM authorization letter (for imported products) and India-based registered office proof
Frequently Asked Questions
Key insights about ANDAMAN & NICOBAR tender market
How to bid for toner cartridges tender in Andaman and Nicobar 2026?
Bidders should register on the procurement portal, upload GST and PAN, provide experience certificates for printer consumables, submit OEM authorization for imported items, and adhere to the 25% quantity variation clause. Ensure post-sale service capability with an India-based office for imported cartridges.
What documents are required for Andaman printer consumables bid 2026?
Required documents include GST registration, PAN, financial statements, experience certificates in toner/ink supplies, EMD proof if applicable, OEM authorization for imported items, and technical compliance certificates demonstrating cartridge compatibility.
What is the 25% quantity variation clause for this tender in Andaman?
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency at contracted rates; delivery period adjusts using the specified formula with a minimum 30 days extension.
What are the OEM requirements for imported toner cartridges in this bid?
Imported products require an OEM or Authorized Seller with a registered office in India to provide after-sales service; bidders must submit the certificate proving this arrangement to participate.
When does delivery extend if quantities change in this tender in Andaman?
Delivery extension is calculated as (additional quantity ÷ original quantity) × original delivery period, with a mandatory minimum extension of 30 days; extensions may be capped to the original period.
Which organization is issuing the toner cartridges tender in Andaman 2026?
The tender is issued by the Rural Development & Panchayat Department Andaman, seeking supply of toner cartridges and printer consumables for government operations in the Andaman region.