Eastern Railway Horizontal Autoclave Tender Asansol West Bengal 2026 ISO/Quality Standards Not Specified
Bid Publish Date
15-Sep-2026, 6:34 pm
Bid End Date
25-Sep-2026, 7:00 pm
Value
₹1,99,999
Location
Progress
Key Highlights
- • OEM/Authorized Seller requirement with registered Indian office for after-sales service
- • Dedicated toll-free service line and escalation matrix mandatory
- • Delivery address specifies on-site installation at Asansol Divisional Railway Hospital
- • Quantity may be increased by up to 25% during or after contract period
- • Scope includes supply, installation, testing and commissioning of a Horizontal Autoclave
- • No BOQ items published; emphasis on procurement and commissioning activities
- • Payment and EMI terms to be clarified in final tender documents
- • Compliance with Indian Railways/ Eastern Railway procurement guidelines
Tender Overview
Eastern Railway invites bids for the procurement of a Horizontal Autoclave (Q2) to be supplied, installed, tested and commissioned at Bina Mardi, CMS/ASN, Divisional Railway Hospital, Asansol, Eastern Railway. Estimated value is around ₹199,999 with an option to increase quantities by up to 25% during or after contract signing. Bidders must ensure the OEM/Authorized Seller has India-based after-sales service and provide a dedicated support line. The scope includes supply, installation, testing, and commissioning of the autoclave, with delivery terms aligned to the contract and any extended period rules. Unique delivery address highlights the need for on-site commissioning at Asansol. The tender allows extension of delivery time based on the option clause, with a minimum 30-day extension rule, and requires compliance with the purchaser's delivery framework. This opportunity emphasizes service support and escalation processes for after-sales assistance.
Technical Specifications & Requirements
- Product category: Horizontal Autoclave (Q2)
- Scope of supply: Supply, Installation, Testing and Commissioning of Goods
- OEM requirement: Imported products require OEM/Authorized Seller with registered Indian office for after-sales service
- Service & support: Dedicated toll-free service line and escalation matrix must be provided by bidder/OEM
- Delivery location: BINA MARDI, CMS/ASN, Divisional Railway Hospital, Asansol, Eastern Railway
- Option clause: Purchaser may increase quantity up to 25% of bid quantity during contract
- Delivery timeline rule: Additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
- BOQ: No items listed, so scope is primarily autoclave provision and associated installation services
- Auxiliary terms: All terms to be compliant with bidder’s obligations and supported by an escalation matrix.
Terms, Conditions & Eligibility
- EMD: Not specified in the data; bidders should verify with procurement office
- Delivery & installation: At the specified Asansol hospital address; commissioning included if scope covers it
- Warranty/AMC: Not detailed; ensure to capture in bid and confirm post-installation support
- Documentation: OEM authorization, service support details, and Indian office presence required
- Payment terms: Not disclosed; confirm with contract officer during bid submission
- Option to increase quantity: 25% at contract rates; extended delivery time rules apply
- Governing body: Indian Railways procurement through Eastern Railway
Key Specifications
-
Product: Horizontal Autoclave (Q2)
-
Scope: Supply, Installation, Testing and Commissioning
-
Location: BINA MARDI, CMS/ASN, DIVISIONAL RAILWAY HOSPITAL, ASANSOL, EASTERN RAILWAY
-
OEM/Support: Imported products must have India-based OEM/authorized service
-
Service: Dedicated toll-free number and escalation matrix
Terms & Conditions
-
Quantity may be increased by up to 25% with contractually defined rates
-
Delivery/commissioning to be completed at the Asansol hospital site
-
OEM authorization and Indian office for service support are mandatory
Important Clauses
Payment Terms
Final payment terms are not disclosed; bidders must obtain explicit payment schedule during bid clarification and align with contract conditions
Delivery Schedule
Delivery begins from the last date of the original delivery order; option quantity may extend delivery period with minimum 30 days extension
Penalties/Liquidated Damages
No LD details provided; verify LD terms during contract finalization and ensure risk mitigation for delays
Bidder Eligibility
-
Experience in supplying and installing medical sterilization equipment or autoclaves
-
Demonstrated after-sales service capability with Indian office footprint
-
Ability to handle quantity variations up to 25% and provide commissioning services
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
9
OEM Avg. Turnover
1
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Horizontal Autoclave (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bina Mardi | 713301,DIVISIONAL RLY HOSPITAL E. RLY. ASANSOL OPP. CITY BUS STAND | Paschim Bardhaman | West Bengal | 713301 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9897110.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar autoclave supply/installation
Financial statements (last 2-3 years)
EMD document (if required by final terms)
Technical bid documents and compliance certificates
OEM authorization or authorized dealer certificate
Proof of Indian office for after-sales service
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the autoclave tender in Asansol with Eastern Railway?
Bidders should submit GST, PAN, OEM authorization, and experience certificates along with financial statements. The scope covers supply, installation, testing and commissioning. Ensure Indian office support for after-sales service and provide a dedicated toll-free number. Clarify EMD requirements and confirm whether delivery is site-specific to Asansol.
What documents are required for autoclave procurement in Asansol?
Required documents include GST registration, PAN card, experience certificates for similar projects, financial statements, OEM authorization, and proof of Indian service presence. Additionally, submit technical bid documents and any after-sales service commitments with escalation details for the service desk.
What are the delivery terms for the Asansol autoclave bid 2026?
Delivery begins after the original order date; quantity may be increased by up to 25%. If extended due to option, the new delivery period is calculated by (increased quantity/original quantity) × original days, with a minimum of 30 days extension.
What service support is required for the autoclave contract in Eastern Railway?
Bidders must provide a dedicated toll-free service number and an escalation matrix. OEMs should have India-based after-sales support with registered office, ensuring timely maintenance and spare parts availability for the autoclave.
What are the eligibility criteria for autoclave supply and installation in Asansol?
Eligibility includes prior experience in similar sterilization equipment projects, valid GST/PAN, financial stability, OEM authorization, and an Indian-based service presence. Suppliers must demonstrate capability to handle 25% quantity fluctuation and provide commissioning services.
What is the scope of supply for the autoclave tender in West Bengal?
Scope includes supply, installation, testing and commissioning of a horizontal autoclave. It requires on-site delivery and commissioning at the Divisional Railway Hospital, Asansol, with OEM support and service matrix in place.
How to verify OEM authorization for imported autoclaves for this tender?
Verify that the OEM or authorized dealer has a registered office in India for after-sales service. Submit the OEM authorization certificate along with proof of Indian service presence and relevant warranty terms to comply with tender requirements.