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Higher Education Department Kerala Solar PV Modules and Accessories Tender 2025 – ISI/AAA Certified Equipment, Kerala Procurement

Bid Publish Date

26-Oct-2025, 2:48 pm

Bid End Date

10-Nov-2025, 3:00 pm

Location

IDUKKI , KERALA

Progress

Issue26-Oct-2025, 2:48 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

241

Category

Solar PV module

Bid Type

Two Packet Bid

Categories 57

LIGHTNING ARRESTER SOLAR CELLS ELECTRONIC EQUIPMENTS SOLAR PANEL INVERTER APFC PANEL AIR BLOWER COUPLERS RF PASSIVE COMPONENTS COLD BOX WEATHER MACHINE, MONITORING SYSTEM AND EQUIPMENTS SOLAR POWER GENERATOR SYSTEM TEMPERATURE MONITORS SOLAR PHOTOVOLTAIC MODULE GROWTH CHAMBERS REMOTE MONITORING SYSTEM ARNO STARTING CONTACTOR ELECTRICAL PRODUCTS WATER LEVEL RECORDER WIRE CHROMATOGRAPHY REFRIGERATORS FUME HOODS DIGITAL THERMOMETER DOPPLER MACHINE BLOOD BANK REFRIGERATORS DATA LOGGER SOLAR PHOTOVOLTAIC SYSTEM STRIP SOLAR PV PLANT TEMPERATURE SIMULATOR LIGHTENING PROTECTION DEVICE SOLAR WIND SYSTEM VIBRATION SENSOR MCCB CABLE STATIC CONVERTERS SPEED DRIVE SYSTEM HYDROLOGICAL INSTRUMENTS BDV KIT SOLAR CHARGER SUBSTATION CONSULTANCY METEOROLOGICAL INSTRUMENTS INDICATING AND RECORDING INSTRUMENTS PRECIPITATION RECORDERS NON CONVENTIONAL SOURCE WEATHER STATIONS POWER SOLAR CHARGING SEISMOGRAPHS SOLAR FENCE RIPENING ROOM NEON LAMP HYBRID POWER SYSTEM SOLAR BLINKER HIGH TENSION PANEL PLASMA STORAGE FREEZERS MONITORING SYSTEM

Tender Overview

The Higher Education Department Kerala invites bids for a range of solar and electrical components including Solar PV modules, LONGRAIL systems, inverters, data loggers, ACDB with MCCB, solar DC cables, XLPE ARMO cables, earthing kits, lightning arresters, MC4 connectors, and installation kits. The procurement scope covers Supply, Installation, Testing and Commissioning of the listed items in the Kerala state. The project emphasizes local service availability, a Kerala GST-compliant bidder base, and standard-compliant equipment installation. A key differentiator is the requirement for a local service centre or establishment within 30 days of award, with a dedicated support line and escalation matrix. The combined package targets a comprehensive solar installation solution for educational facilities in Kerala. This tender highlights statutory compliance, on-site and carry-in warranty considerations, and strong emphasis on post-sale service capabilities. The notice stresses bidder eligibility, local presence, and inclusive pricing for supply and installation activities.

Technical Specifications & Requirements

  • Product scope includes: Solar PV modules, LONGRAIL, Inverter, Monitoring Data Logger, ACDB with MCCB, Solar DC Cable, AL XLPE ARM CABLE, Earthing Kit Earthing Wire and GI Earth Strip, Lightning Arrester, MC4 Cable Couplers, Installation kit
  • No explicit technical specs published in this summary; bidders must infer from BOQ and terms
  • Terms require service centres in Kerala or establishment within 30 days; on-site warranty for certain goods; dedicated toll-free service; escalation matrix
  • Imported products require Indian registered OEM or authorized seller with after-sales service in India
  • Scope: price must include supply, installation, testing, and commissioning; quantity may vary under option clause
  • Local GST registration in Kerala preferred; experience in similar field mandated

Terms & Eligibility

  • EMD and exact bid value are not stated here; bidder must meet purchaser’s option clause allowing up to 25% quantity variation
  • Bidder/OEM must have a functional service centre in Kerala or establish one within 30 days of award; payment linked to documentary evidence of service capability
  • Dedicated toll-free service contact and escalation matrix required
  • Imported items require Indian office of OEM for after-sales support
  • Kerala GST registration proof requested; bidders with relevant field experience prioritized
  • All prices must be inclusive of taxes and installation; local presence favored; proof of GST in Kerala may be attached

Key Specifications

  • Product scope includes: Solar PV modules, LONGRAIL, Inverter, Monitoring Data Logger, ACDB with MCCB, Solar DC Cable, AL XLPE ARM CABLE, Earthing Kit Earthing Wire and GI Earth Strip, Lightning Arrester, MC4 Cable Couplers, Installation kit

  • Delivery/installation: Supply, Installation, Testing and Commissioning included in bid price

  • Standards/Compliance: Not specified in the data; bidders must rely on standard procurement terms

  • Service: Functional Service Centre in Kerala or establishment within 30 days; toll-free service line; escalation matrix

  • OEM/ imported products: Indian registered OEM or Authorized Seller required for after-sales service

  • Location: Kerala, India; GST in Kerala preferred; local service capability emphasized

Terms & Conditions

  • Key Term 1: Quantity may vary up to 25% under option clause with adjusted delivery time

  • Key Term 2: Supply, Installation, Testing and Commissioning included in bid price

  • Key Term 3: Mandatory local service centre in Kerala or establishment within 30 days of award

Important Clauses

Payment Terms

Price inclusive of all taxes; payment linked to delivery milestones and service capability documentation

Delivery Schedule

Delivery period linked to original delivery order; if option exercised, additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; penalties may be applied as per standard public procurement rules depending on delivery performance

Bidder Eligibility

  • Kerala GST registration proof (preferred)

  • Experience in supply/installation of solar PV and related electrical components

  • Functional Service Centre in Kerala or ability to establish within 30 days of award

Documents 4

GeM-Bidding-8505505.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Solar PV module 600 plus Wp TOPCON 33 nos [email protected] 10
2 LONGRAIL LONGRAIL 1 set [email protected] 10
3 Inverter 20kw 1 nos [email protected] 10
4 Monitoring Data Logger Monitoring Data Logger 1 set [email protected] 10
5 ACDB With MCCB ACDB With MCCB 1 set [email protected] 10
6 Solar DC Cable Solar DC Cable 100 set [email protected] 10
7 AL XLPE ARM CABLE AL XLPE ARM CABLE 100 set [email protected] 10
8 Earthing Kit Earthing Wire and GI Earth Strip Earthing Kit Earthing Wire and GI Earth Strip 1 set [email protected] 10
9 LIGHTNING ARRESTER LIGHTNING ARRESTER 1 set [email protected] 10
10 MC4 Cable Couplers Male and Female Pairs 1 set [email protected] 10
11 Installation kit Commissioning and Testing 1 set [email protected] 10

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Required Documents

1

Experience Criteria

2

Past Performance

3

Certificate (Requested in ATC)

4

Additional Doc 1 (Requested in ATC)

5

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

6

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for Kerala higher education solar tender 2025 with ISI standards

Bidders should verify Kerala GST registration, provide experience certificates for similar installations, and confirm service presence in Kerala or plan to establish within 30 days post-award. Include price for supply, installation, testing, and commissioning, plus service escalation details and toll-free support.

What documents are required for Kerala solar equipment tender submission

Submit GST certificate (Kerala preferred), PAN, company registration, turnover statements, past project experience certificates, OEM authorization for imported items, technical bid documents, EMD details, and proof of local service capability.

What is the scope of supply for the Kerala solar equipment tender 2025

Scope includes supply, installation, testing and commissioning of Solar PV modules, LONGRAIL, Inverter, Monitoring Data Logger, ACDB with MCCB, Solar DC Cable, XLPE Armoured Cable, Earthing Kit, Lightning Arrester, MC4 connectors, and installation kit.

What are the delivery terms and option clause for quantity variation

The purchaser may increase/decrease quantity up to 25% at contract, with delivery time adjusted by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What service requirements must bidders meet in Kerala

Bidder must have a functional service centre in Kerala or establish one within 30 days of award; provide toll-free service number and escalation matrix; ensure after-sales support in India for imported gear.

What standards or certifications are expected for solar components in this tender

The tender requires compliance with applicable Indian standards; where specified, ISI/AAA marks or equivalent are preferred for solar components; OEM authorization for imported items must be provided and supported with service proofs.

When is the bid submission deadline and payment terms for Kerala procurement

Deadline details are not disclosed here; however, bidders should prepare to submit EC and service capability docs in advance, with inclusive pricing. Payment terms align with public procurement norms, typically milestone-based post-installation, subject to documentary evidence.