Indian Navy Custom Bid for Scanning Services South Goa 2026 - IS Ready Scanning of Old Training Books 25% Flexibility
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Geographic footprint: South Goa, Goa with local service provider presence required
- • Flexibility clause: 25% adjustment in quantity or duration before contract issuance and post-issuance
- • Service support: Dedicated toll-free number and escalation matrix required
- • Site visit: Post bid publish within 3 days to understand scope
- • No BOQ items provided; scope centers on scanning of old training and operations books
- • Audience: Indian Navy procurement for archival digitization services
- • Compliance: Service provider must meet buyer-added terms and conditions
Categories
3
Tender Overview
The Indian Navy under the Department of Military Affairs invites bids for a custom service contract: scanning of old training and operations books of a squadron, located in South Goa, Goa. The procurement focuses on converting archival training materials into digital form, with no BOQ items listed. The contract includes the potential to adjust quantity or duration by up to 25% before contract issuance, and bidders must ensure local presence in the consignee’s state. A site visit is planned three days after bid publication to clarify scope. This opportunity demands structured service delivery, risk mitigation, and responsive support.
Technical Specifications & Requirements
- Service category: Scanning of historical squadron training and operations books
- Location/coverage: South Goa, Goa; office of service provider must be located in consignee state
- Quantity flexibility: Up to 25% increase/decrease in contract quantity or duration (pre- and post-issuance)
- Support requirements: Dedicated/toll-free service support line and an escalation matrix; OEM/vendor must provide contact details for rapid assistance
- Site visit: Scheduled after 3 days of bid publish date at LP section, NAS 339 (location details not fully specified)
- Documentation & compliance: Provisions for service support and geographic presence; no itemized BOQ is provided
- Delivery/Implementation: Not specified; emphasis on efficient digital scanning workflow and archival integrity
Terms, Conditions & Eligibility
- 25% quantity/duration flex pre/post contract issuance
- Office must be in the consignee state; documentary proof required
- Dedicated toll-free support line and escalation matrix mandatory
- Site visit requirement: three days after bid publish date
- No BOQ items listed; scope inferred as archival scanning and digital conversion
- Bidder must adhere to buyer’s terms and demonstrate capability to scale
- Payment and other terms are unspecified within available data
Key Specifications
-
Product/service: Scanning of old training and operations books
-
Location: South Goa, Goa; local office requirement
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Quantity flexibility: ±25% before/after contract issuance
-
Service support: Dedicated toll-free line; escalation matrix
-
Site visit: 3 days after bid publication
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BOQ: Not provided; scope inferred from scanning/ digitization
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Quality/implementation detail: Archival scanning workflow and data integrity
Terms & Conditions
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EMD not disclosed in available data; confirm amount and mode of payment
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Delivery timelines and acceptance criteria not specified; clarify post-award milestones
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Site visit and local presence are mandatory; documentary evidence required
Important Clauses
Payment Terms
Not specified in available data; bidder to seek ATC clarification on payment milestones and schedule
Delivery Schedule
No explicit delivery timeline; expect scanning project plan to be defined post-site assessment
Penalties/Liquidated Damages
Not detailed in provided terms; confirm LD provisions during bid clarification
Bidder Eligibility
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Must provide documentary evidence of local service presence in the consignee state
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Demonstrate capability for archival scanning and digital conversion projects
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Provide dedicated support structure (toll-free line and escalation matrix)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Hiring of services for scanning of old training and operations books of squadron
Authority Records
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Documents 8
GeM-Bidding-9226360.pdf
Main Document
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates related to archival scanning or digitization
Financial statements or solvency proof (as applicable)
EMD/Security deposit documentation (as per ATC terms, if any)
Technical bid submission documents demonstrating scanning capability
OEM authorizations or proof of service capability (if applicable)
Documentary evidence of service support presence in consignee state
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | AQSA ENTERPRISES Under PMA | 20-04-2026 23:12:13 | |
| 2 | e-NETSPIDER INDIA Under PMA | 27-04-2026 15:40:51 | |
| 3 | Gulam Khawaja Travels Under PMA | 23-04-2026 15:54:11 | |
| 4 | i3 TRADERS Under PMA | 22-04-2026 18:02:16 | |
| 5 | NEXARA SOFT PRIVATE LIMITED Under PMA | 27-04-2026 09:59:41 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AQSA ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - Hiring of services for scanning of old training and operations books of s | |
| L2 | i3 TRADERS Under PMA | Item Categories : Custom Bid for Services - Hiring of services for scanning of old training and operations books of s | |
| L3 | Gulam Khawaja Travels Under PMA | Item Categories : Custom Bid for Services - Hiring of services for scanning of old training and operations books of s |
Frequently Asked Questions
Key insights about GOA tender market
How to participate in the Indian Navy scanning services tender in South Goa 2026?
Bidders should prepare documentation proving local presence in Goa, submit scans of archival projects, and provide a dedicated support plan with a toll-free number plus escalation matrix. Clarify site-visit requirements and ensure compliance with non-listed terms through pre-bid discussions.
What documents are required for the archival scanning tender in Goa?
Submit GST registration, PAN card, experience certificates for similar digitization projects, financial statements, any applicable EMD or security deposits, technical bid detailing scanning capabilities, and proof of Goa-based service support presence to meet eligibility criteria.
What are the key scope elements for scanning old training books for the Indian Navy?
Scope centers on digitizing training and operations books of a squadron, ensuring archival integrity, metadata capture, OCR-ready output, secure data handling, and delivery of digital formats compatible with Navy information systems, with a preference for accurate color and page mapping.
What is the site visit timeline for this scanning services tender in South Goa?
A site visit is mandated to occur within three days of bid publication at the NAS 339 location, enabling bidders to assess scope and clarify technical requirements; attendance may be required for all shortlisted bidders.
What are the payment and performance expectations for the scanning contract?
Specific payment terms are not disclosed; bidders should seek ATC clarification. Expect milestone-based payments tied to deliverables such as scan completion, quality checks, and data delivery, alongside potential penalties for non-compliance or delays as per standard Navy procurement clauses.
What qualifies as local service support for the South Goa tender?
Proposals must include a dedicated toll-free support line and an escalation matrix with accessible contact details, plus evidence of a service office and personnel physically located in Goa to meet the buyer's service availability requirements.
Is there a fixed BOQ for the scanning services tender in Goa 2026?
No BOQ items are listed in the available data; bidders should anticipate a scope defined through site assessment and contract terms, and request a detailed specification and deliverables list during post-bid clarification.
How can bidders ensure compliance with the Indian Navy’s service terms?
Bidders must adhere to the buyer-added terms, demonstrate archival scanning capability, provide evidence of local Goa presence, supply a robust service-support plan, and participate in the site visit to align scope with Navy expectations before contract release.
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Unlock Tender Documents
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Documents 8
GeM-Bidding-9226360.pdf
Main Document
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS